03 Time Management.pdf
- 3. Time management â—Ľ The ability to use one's time effectively or productively is called Time Mgt.
- 4. Define â—Ľ Time management is about more than just managing our time; it is about managing ourselves in relation to time. â—Ľ It is about setting priorities and taking charge. â—Ľ It means changing habits or activities that cause us to waste time. â—Ľ It means being willing to experiment with different methods and ideas to enable you to find the best way to make maximum use of time.
- 5. â—Ľ The term Time Management is a misnomer. You cannot manage time; you manage the events in your life in relation to time. You may often wish for more time but you only get 24 hours, 1,440 minutes or 86,400 seconds each day.
- 6. Benefits of time management â—Ľ Efficiency â—Ľ Successful â—Ľ Healthy living â—Ľ Confidence â—Ľ Determination â—Ľ Self analysis and growth
- 7. Obstacles to effective time management Unclear objectives Disorganization Inability to say “no”
- 8. Obstacles to effective time management Interruptions More interruptions Periods of inactivity
- 9. Obstacles to effective time management Too many things at once Stress All work and no play
- 10. What can we do? Recognize that obstacles exist Identify them Employ strategies to overcome
- 11. Set goals â—Ľ Specific â—Ľ Measurable
- 12. ◼ Achievable ◼ Realistic ◼ Time-based Set goals •Specific •Measurable
- 13. Prioritize â—Ľ Do â—Ľ Delegate â—Ľ Delay â—Ľ Delete
- 14. Prioritize
- 15. Prioritize Do â—Ľ Determine from the list the things you think are most important to accomplish, and are things you should do yourself.
- 16. Prioritize Delegate â—Ľ A truly effective person understands that real leaders do not try to accomplish everything themselves and recognizes that some things are better handled by others. â—Ľ Delegating not only frees up your time for other things, it ensures that resources are used wisely and that followers who want to help are motivated and involved.
- 17. Prioritize Delay ◼ Delay until another time – Some things can wait. The danger is delaying too many things until deadlines are near. ◼ The best policy here is to consider:  when things are due,  how long it will take to accomplish them, and  what your current workload will allow.
- 18. Prioritize Delete ◼ – If you have set goals using the guidelines we mentioned earlier, you may recognize that some of them are not achievable or realistic, or that they are just not important. A good leader knows when to concentrate on the important and eliminate the rest.
- 19. Organize
- 20. Learn when to say “NO” • You can’t do everything • Don’t undertake things you can’t complete • Remain consistent to your goals
- 21. Use your waiting time ◼ On public transportation ◼ At the doctor’s office ◼ Waiting for your plane ◼ On hold ◼ When you are early
- 22. Concentrate on the task at hand â—Ľ Focus on your goal â—Ľ Tune out interruptions
- 24. Time Management 24 Lets get Real.. How Well You Plan 1. Never 2. Seldom 3. Sometimes 4. Often 5. Always How often do you plan in an effort to keep life from running out of control? 1 2 3 4 5 Do you put daily plans on proper? 1 2 3 4 5 Do you allow flexibility in your plans? 1 2 3 4 5 How often do you accomplish all your plans for a given da y? 1 2 3 4 5 How often do you plan time for what matters most to you? 1 2 3 4 5 How often is your daily plan destroyed by urgent interrupti ons? 1 2 3 4 5
- 25. Time Management 25 Lets get Real.. How Well You Plan Interpretation: 6-10: Terrible Planner 11-15: Below average 16-20: Average Planner 21-25: Above-average planner 26-30: Excellent planner