10 Reasons your SharePoint Migration Failed
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This document provides 10 reasons why a SharePoint migration may fail: 1) Lack of knowledge about SharePoint and its underlying technologies. 2) Ignoring training which helps with adoption and success. 3) Poor communication about the changes to users. 4) Relying only on database attach upgrades without considering custom solutions. 5) Not building a new architecture to take advantage of SharePoint 2013 features. 6) Not inventorying and testing all sites for upgrade issues. 7) Lack of governance, information architecture, and migration planning. 8) Not defining clear and measurable goals for a successful migration. 9) Underestimating the importance of branding for user experience
10 Reasons your SharePoint Migration Failed
- 1. 10 bniaulin REASONS your sharepoint migration FAILED
- 2. SharePoint 2013 has arrived So You took off with SharePoint 2013
- 3. But ignored KEY CONCEPTS
- 6. Now you feel OVERLOADED Like it might all come CRASHING DOWN
- 7. SO WHY DID YOUR SHAREPOINT MIGRATION FAIL?
- 8. bniaulin 1 YOU DON’T KNOW SharePoint
- 9. Yes, you.
- 10. Yes, you. But it’s ok, that’s mostly everyone
- 11. SharePoint is easy to use. A few clicks, and you get: Sites, Lists, Libraries, Pages...
- 12. And now you Feel like the coolest person in town
- 14. It’s built on Windows Server IIS .NET SQL DNS Javascript AD and so much more...
- 15. It’s built on Windows Server IIS .NET SQL DNS Javascript AD and so much more... That’s a lot of moving parts to consider when migrating
- 16. and if you’re not an expert in all of these fields.... then ASSEMBLE an EPIC team of them
- 17. bniaulin 2 YOU THOUGHT TRAINING WAS OPTIONAL
- 18. SH OC KIN G!
- 19. G! KIN OC SH Training is often left at the end of the project or even ignored
- 20. BUT WHY?
- 21. Some see it as too big an expen$e
- 22. Some see it as too big an expen$e cost of training + cost of lost productivity
- 23. TRAINING HELPS!
- 24. TRAINING HELPS! employee satisfaction
- 25. TRAINING HELPS! employee satisfaction tackle more tasks
- 26. TRAINING HELPS! employee satisfaction tackle more tasks motivation to use SharePoint
- 27. TRAINING HELPS! employee satisfaction tackle more tasks motivation to use SharePoint increased adoption
- 28. TRAINING HELPS! employee satisfaction tackle more tasks motivation to use SharePoint increased adoption and much more...
- 29. SO DON’T IGNORE TRAINING IN YOUR PLANNING
- 30. Let the users play with SharePoint
- 31. and ensure your SharePoint migration’s success
- 32. bniaulin 3 LACK OF COMMUNICATION
- 33. By bringing change
- 34. By bringing change you are already the bad guy
- 35. trying to change their routine.
- 36. Without or proper announcements communication it’s going to HIT HARD
- 37. increasing your chances for a bad SharePoint Migration experience
- 38. Take the time to show off! New Features Dates & Milestones Organize launch events How it’ll facilitate tasks Reasons for the change
- 39. COMMUNICATE and see yourself become the hero coming to the rescue
- 40. bniaulin 4 YOU THOUGHT DATABASE-ATTACH WOULD DO EVERYTHING
- 41. There can be only 1 ...upgrade scenario according to Microsoft, only Database-Attach is supported this is only from SP2010
- 42. and you thought this would work like magic
- 43. bringing along all the old junk. that’s everything that was in the Databases
- 44. did you forget you had custom coded solutions?
- 45. Though it might work for some... Take the time to pick and choose what to migrate to SharePoint 2013
- 46. Enough has changed in SharePoint 2013 That you’ll want to build a new architecture
- 47. bniaulin 5 IGNORED BUILDING A NEW ARCHITECTURE
- 48. 2013 SP2013 arrived with cool new features Search WCM Social SkyDrive Pro WebParts Design Manager
- 49. Doing a Database-Attach upgrade and bringing the same old architecture over is like...
- 50. getting a COOL new office
- 51. And furnishing it with old computers
- 52. things like the Content Search WebPart will completely redefine how you see a SharePoint Architecture
- 53. What used to be a brick wall you couldn’t workaround (boundaries between sites, site collections, etc.)
- 54. Can now easily be done using SEARCH
- 55. bniaulin 6 YOU DIDN’T INVENTORY YOUR SITES AND TEST THEM FOR UPGRADE
- 56. Many factors will influence whether your site will still work after migration
- 57. If you don’t know what you have in your environment
- 58. Then you won’t know what could potentially cause a problem after an upgrade
- 59. Take the time to inventory your sites and know what you have
- 60. To run the available health checks and tests before upgrading
- 61. bniaulin 7 NO PLANNING NO GOVERNANCE NO INFORMATION ARCHITECTURE
- 62. Governance Should not strike fear when said out loud Should not be a burden to carry during the project
- 63. A Governance plan helps establish rules. With so many users and sites, it helps maintain everything together.
- 64. but keep it simple.
- 65. or it will turn into a document NO ONE will read
- 66. Information Architecture is the logical way of organizing your SharePoint architecture
- 67. it will help you define things like Metadata Columns Sites Content on Pages Navigation Hierarchy and everything else that will be used in your SharePoint
- 68. Make sure you have a plan SharePoint Migration is no easy task
- 69. set goals and milestones to measure the success of your migration
- 70. This can be simple Look at what you want to Remove Migrate Rebuild And this will be even easier to do if you did an inventory of your sites before
- 71. bniaulin 8 NO MEASURABLE GOALS WERE SET
- 72. Without a clear set of goals You won’t know if the migration is a success or if it’s finished. You’ll keep going on and on
- 73. Define clear goals Objectives that make it a successful migration for you
- 74. Measuring can be as simple as knowing how many sites have to be: Remove Removed Migrate Rebuild Migrated or Rebuilt 14% 47% 39%
- 75. or using SharePoint Analytics to see if users are using the new features
- 76. bniaulin 9 BRANDING SEEMED IRRELEVANT TO YOU
- 82. DID THESE IMAGES EVOKE AN EMOTION?
- 86. WHICH INTRANET WOULD YOU HAVE RATHER USED?
- 87. But it has all the same functionality, why not?
- 88. Branding helps increase user adoption and if done correctly, might even help with User Experience and “Findability”
- 89. bniaulin 10 IGNORING THIRD PARTY TOOLS
- 90. Tools cost money
- 91. But so does your time
- 92. THESE TOOLS MIGHT END UP SAVING YOU TIME AND MONEY
- 93. SOME OF THEM ARE EVEN PRETTY COST EFFECTIVE and EASY TO USE
- 95. USEFUL LINKS bniaulin Supported Migration Scenarios Introduction to SharePoint 2013 What might not work after you upgrade Tools and Techniques to create a simple Governance Plan Planning a SharePoint Migration What’s new with SharePoint Analytics Using the Content Search Web Part to Roll Up Sites
- 96. NO MORE FAILED SHAREPOINT MIGRATIONS
- 97. Thank You! Please Share to help others with their SharePoint Migration Benjamin Niaulin twitter.com/bniaulin bniaulin.wordpress.com en.share-gate.com/blog