2006faexempt.doc
- 1. CENTENARY COLLEGE OF LOUISIANA PERFORMANCE APPRAISAL FORM FOR FINANCE AND ADMINISTRATION—EXEMPT Page 1 of 5 Staff member _____________________________ Score: __________________________________ Division: _________________________________ Department: _____________________________ Position: _________________________________ Review Period: __________________________ Supervisor (Reviewer): _______________________________ Performance appraisals provide an opportunity for a supervisor and a staff member to meet and discuss College and division and departmental priorities and assess the employee’s performance relative to those priorities, and establish future performance goals. The appraisal should focus on key behaviors that have been identified as important to the College, and the Department. All performance appraisals should assist staff members to meet their performance goals. Channels of communication must be open for this process to be a benefit for the staff member and the College. Conducted properly, performance appraisals should produce the following results: Provide staff members direction in their job; Enhance the likelihood of achieving both the College’s and the Department's objectives, by providing periodic feedback and coaching; and Identify specific and explicit methods for improving and expanding the staff member’s skills. Centenary College staff members are accountable for their performance. Supervisors, working with staff members, should mutually agree upon individual performance objectives for the upcoming year. Supervisors are encouraged to hold periodic or informal reviews and informal coaching sessions with staff members least on a quarterly basis, and finally, to conduct a formal performance appraisal annually during the College’s business year. INSTRUCTIONS The following pages address key behaviors of job performance. These particular key behaviors were identified as relevant to job performance at the College and within the Department. 1. Supervisor prepares a written evaluation. Staff members have the option to complete a written self- evaluation. Once the supervisor had completed the written evaluation, then the supervisor meets with division head to discuss the overall assessment before meeting with the staff member to discuss the evaluation. 2. Supervisor and staff member meet to discuss the following: Both the College's and Department's objectives. Performance appraisalof the staff member. 3. Issues to identify and/or discuss during the performance appraisal: Evlaution of key behaviors. Staff member’s major strengths. Staff member’s areas for improvement/development. Strategy for improvement/development. 4. Staff member is given the opportunity to make written comments on this appraisal, or to make a separate written comment to be attached,following the verbal discussion of the complete appraisal.
- 2. CENTENARY COLLEGE OF LOUISIANA PERFORMANCE APPRAISAL FORM FOR FINANCE AND ADMINISTRATION—EXEMPT Page 2 of 5 5. Reviewer is given the opportunity to make written comments on this appraisal, or to make a separate written comment to be attached,following the verbal discussion of the complete appraisal. 6. If the supervisor and staff member do not agree on the appraisal of the staff member’s performance,the appraisal may be appealed through the College’s Grievance Policy. 7. If the supervisor and the staff member are in agreement of the appraisal of the staff member’s performance, then the completed forms must be signed and dated by the staff member whose performance is being appraised, the immediate supervisor’s signature (the reviewer) and the division head, and returned to the Department of Human Resources. 8. THE STAFF MEMBER SHOULD BE FURNISHEDA COPY OF THE COMPLETED APPRAISAL FORM. 9. Supervisor recommends salary adjustment for the staff member to the College administration, based upon performance. 10. Supervisor explains final salary adjustment to staff member. A. REVIEW OF KEYBEHAVIORS: Circle the number in the column which best indicates where this staffmember stands in relation to what should be reasonably expected ofhim or her. Offer written comments for each key behavior on the lines provided beloweach key behavior. Key Behavior Rating Scale: 5 - OUTSTANDING – Exemplary performance 4 - EXCEEDS EXPECTATIONS – Surpasses the standards and expectations 3 - MEETS EXPECTATIONS – Good performance meeting standards and expectations 2 - BELOWEXPECTATIONS – Performance does not meet standards and expectations 1 - UNSATISFACTORY – Performance falls belowstandards and expectations NOTE: A key behavior may be rated on a half point. (i.e. 3.5 rating) Organizing, planning, time management. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Decision making-logical and timely. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Dependability and reliability-gets job done, accepts and carries out assignments. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
- 3. CENTENARY COLLEGE OF LOUISIANA PERFORMANCE APPRAISAL FORM FOR FINANCE AND ADMINISTRATION—EXEMPT Page 3 of 5 Initiative and motivation-self starter,enthusiasm. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Team support-cooperation, responsiveness within and across departments. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Communication-listening, written and oral expression. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Adaptability-adjusts to changes in priority. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Productivity-achieves goals, produces in quality, quantity and timeliness. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Accountability and accuracy. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Demonstrates vision in problem solving and support for new initiatives. 1 2 3 4 5 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Total Points Earned (50 points possible): _______ Divide total points earned by 10 for rating: _______ Please discuss the staff members rating in relation to the overall appraisal rating scale below.
- 4. CENTENARY COLLEGE OF LOUISIANA PERFORMANCE APPRAISAL FORM FOR FINANCE AND ADMINISTRATION—EXEMPT Page 4 of 5 Overall Appraisal Rating Scale (based on maximum rating of 5 points possible): 4-5 Rating- OUTSTANDING– Exemplary performance in all areas of the job. 3-3.9 Rating – EXCEEDS EXPECTATIONS – Surpasses the standards and establishedperformance expectations in many important areas of the job. 2-2.9 Rating – MEETS EXPECTATIONS – Good performance. Consistentlymeets standards and established performance expectations in the important areas of the job. 1-1.9 Rating – BELOW EXPECTATIONS – Performance does not meet expectations in some important areas of the job; below expected levels. Improvement is needed. 0-1 Rating - UNSATISFACTORY – Performance falls below expectations in many areas of the job. Substantial improvement critical to continued employment. B. STAFF MEMBER’S MAJOR STRENGTHS________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ C. KEY AREAS FOR IMPROVEMENT/DEVELOPMENT______________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ D. DEVELOPMENT PLANS:______________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ E. STAFF MEMBER’S COMMENTS ON THIS REVIEW_______________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________
- 5. CENTENARY COLLEGE OF LOUISIANA PERFORMANCE APPRAISAL FORM FOR FINANCE AND ADMINISTRATION—EXEMPT Page 5 of 5 F. REVIEWER’S COMMENTS_____________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ Staff member’s Signature: _________________________________ Date:_________________ Supervisor’s Signature: ___________________________________ Date:__________________ Division Signature: _______________________________________ Date:__________________