20121026 open access in belgium

Open Access in Belgium
an overview

Open Access Belgium
• UGent & ULg
• We’re looking for input! Contact us if you want
to make a contribution.
• www.openaccess.be
• @openaccess_be
• info@openaccess.be

Open Access to Excellence in Research,
Brussels, 22/10/2012

COAR

• Birgit Schmidt, Göttingen University (UGOE), Germany
• www.coar-repositories.org

The Confederation of Open Access Repositories is a young, fast growing
association of repository initiatives and networks, uniting and
representing more than 90 institutions worldwide (Europe, Asia, Latin
America, Northern America). COAR’s mission is to facilitate greater
visibility and application of research through a global network of Open
Access repositories, based on interoperability and international
cooperation. Through its member institutions, COAR is working
towards the development of a global Open Access repository
community of practice from across institutions, countries, regions and
disciplines. Our vision is a global knowledge infrastructure of
networking Open Access repositories.


COAR - Towards Global
Networks of Open Access
Repositories

Dr. Birgit Schmidt, Goettingen State and University
Library
Brussels, 22 October 2012

“Open Access to Excellence in Research”

5

Who we are
The Confederation of Open Access
Repositories is a young, fast growing
association of repository initiatives and
networks, uniting and representing
more than 90 institutions worldwide
(Europe, Asia, Latin America, Northern
America)

Most recent new members (August
2012):
• La Referencia, 9 institutions in Latin
America
• Vilnius University, Lithuania
• Izmir Institute of Technology, Turkey

http://www.coar-repositories.org/

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Our vision
To be the leading, independent, worldwide organisation
of open access repository communities

Our mission
• To facilitate greater visibility and application of public funded research
outputs
• To promote and support a global network of Open Access repositories

7

COAR Strategic directions 2012-2015

COAR strategy will focus on Community, Leadership and
Support at an international scope

1. To promote the development of a global, sustainable network of open access
repositories as key element of the evolving international scientific information
infrastructure, including social sciences and humanities, in support of excellence in
research and education

2. To provide support for the OA repository community from institutions, countries, regions
and disciplines, through international cooperation and information sharing

3. To define and promote interoperability, standards, and infrastructure policies

4. To stimulate the development and take-up of user added-value services on top of the
repositories

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Benefits for COAR members
• Significant cost and time savings, as the premium access to
practitioners in their field reduces staff effort at institutional,
national and regional level

• Participation in the COAR Annual Meeting and regional
workshops/seminars, internationally and in your region; target
group-specific, intense and fruitful exchange of experiences from
around the world

• Individual Helpdesk/Mentoring Services (planned)
– e.g. You want to install a repository system or a new service (e.g. statistics)?
We mediate you to practitioners who will support you.

• Support for regions and of COAR meetings

• COAR Studies, Roadmaps, etc. to inform and influence the
development of research infrastructures

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If you are engaged in the development of repositories, their
networks and want to exploit their full potential as research
infrastructure…

we will be delighted to welcome you as a new COAR
member!

Contact:
office@coar-repositories.org
10

ULB Open Access Collections
• Françoise Vandooren, Archives & Libraries Head Office, Université
libre de Bruxelles
• Francoise.Vandooren@ulb.ac.be
• www.bib.ulb.ac.be

The Archives & Libraries of Université libre de Bruxelles are providing
open access to digital collections such as the Digithèque, collections of
digitized books and articles, including recent books published by
Editions de l’Université de Bruxelles which are out of print ; DI-fusion,
the institutional repository; collections of digital images used as
teaching and learning support. We have recently agreed on a
partnership with OpenEdition to develop digital publishing technical
expertise in the Libraries in order to support open access journal
publishing in the university.


Open Access Collections
@ULB

Françoise Vandooren
Archives & Libraries

Université Libre de Bruxelles

Digithèque:
7 collections of digitized books and articles

http://digitheque.ulb.ac.be

Quality rather than Quantity...

ca. 160 000 pages


Thematic collections
University cultural heritage

ULB HISTORY Free Thinking

ca. 5400 pages


Work of famous professors
who taught at ULB
H. Pirenne H. Laurent P. Gilbert

ca. 10 200 pages

Books published by Editions de l’Université de
Bruxelles

Problèmes d'histoire du Christianisme
Problèmes d'histoire des religions
Etudes sur le 18e siècle
Sextant
ca. 38 000 pages

Belgian literary journals from early 20th century

ca. 45 000 pages

TOTAL > 260 000 pages

http://difusion.academiewb.be

Academic bibliography
Added value functionalities


Open Access to full text

Document
Type Metadata License Validation
Full Text

Link to
Sherpa/Romeo
and help on
copyright issues


Editions de l’Université de Bruxelles : Green
Publisher


Digital Image Collections

ULB HISTORY

30 collections
10 000 images

http://icono.ulb.ac.be

Towards Electronic Journal Publishing
Support

Libre accès à l’information scientifique.
Pourquoi? Comment?

TABLE RONDE
OPEN ACCESS
Foyer culturel
Solbosch - ULB

Jeudi 25 octobre
12h – 14h

Creating support for OA, a grassroots
approach
• Hannelore Vanhaverbeke (KUL)
• hannelore.vanhaverbeke@doc.kuleuven.be

The University of Leuven actively promotes Open Access
amongst its researchers. Full texts can easily be deposited in
the university’s institutional repository and researchers can
opt for public access to their articles. Instead of relying
exclusively on a top-down approach, the support of OA-
enthusiasts of different backgrounds and stages in their career
is harnessed to spread the message on the work floor. This
initiative is still in its infancy, but we hope to have given a start
to a “grass roots” movement strengthening support for Open
Access.”


Creating Support for
Open Access

A Grass Roots Approach at the
University of Leuven

Hannelore Vanhaverbeke
Research Coordination Office
University of Leuven

Open Access at Leuven University

• No OA/full text upload mandate

• Policy: Green Road (through repository ‘Lirias’)
stimulated
– for post-prints (post-review)
– for international journal articles
• PhDs: obligatory archiving since 2006


• uploading of a variety of formats possible
• different degrees of accessibility
– public (= OA) – private – intranet - embargo
• direct link to SherpaRoMEO based on journal
ISSN
• tracking paper impact : integrated Google
Analytics (nr and origin of views & downloads)
• OA helpdesk
• information sessions


• ca. 278.500 entries in the repository
– largest OA repository in Belgium, 15th worldwide
(http://roar.eprints.org/)
– 31.000 entries with at least 1 upload (mainly text
pdf)
• = 11%
– of which 17.300 OA
• = 6% of all entries
• 56% of all entries with uploads

Not mandated
entries with
uploads
11%

Private
9% Embargo

Intranet
OA
35% 56% entries
without
uploads
89%

• Since Febryary 2012
– Data on uploads and OA tracked
– Increase in nr of entries with uploaded files (text)
– Decrease in nr of OA uploads

– => message of provide your entries with full texts
well received
– But: people seem to be hesitant to provide OA

• Unnecessary hesitation for OA!
– just provide the correct paper version

• On the one hand
– a small group of researchers uploading full texts,
data files etc.
– with a clear predilection for OA

• On the other hand
– centrally promoted OA, no mandate

– a small group of researchers uploading full texts,
data files etc.
– with a clear predilection for OA

• => local support engaged: OA ambassadors
(“Grassroots” approach)

– = volunteers, researchers (pre- & post PhD,
professors) OA enthousiasts, locally promoting OA in
their faculties/departments, geared towards specific
publication behaviour and ‘anxieties’ in their field

Open Access Ambassadors
• Interviews & editorials
– Campuskrant
– Newsletter RCO
• Local information sessions
• Local debate fora
• Local contact person for OA questions

Monitoring OA, a Pilot Study in
Belgium and the EU
• Paola Di Maio (ISTCS.org)
• paola.dimaio@gmail.com
• istcs.org

The Open Access Monitor (OAM) methodology was developed
to enable the remote auditing of open access resources, and a
study was carried out in the UK, showing that over 50% of
publicly funded research projects do not produce knowledge
resources that can be found via searches on the open
web. This talks introduces the methodology, the outcomes of
the study and outlines a pilot for a comparative study for
Belgium and across the EU.


OPEN ACCESS
MONITORING IN
BELGIUM AND EU

Dr. Paola Di Maio, ISTCS.org
Bruxelles 22 October 2012
Openaccess.be

video commentary of these slides, run while
looking at the slides

http://www.youtube.com/watch?v=3G_lIkK
U05A

OVERVIEW
Intro, Background
Research Questions
Challenges
Methodology
Study
Results
Piloting in Belgium and Europe
Contacts

INTRO, BACKGROUND
Research emanates from recently completed
PhD work (2009-2012)

An independent research institute (ISTCS.org)
was formed in 2009 to serve as umbrella
organisation to develop the outcomes of the
research further

The institute is a virtual global multilingual entity
with multilingual physical presence through
partner networks

PROBLEM
I set off to carry out research with funding from
an EPSRC project (NECTISE), however I
was unable to determine the state of the art
because I could not access research
outcomes, the few papers that I could access
did not have the information/data I expected
to contain

Various issues and questions surfaced, in this
talk I only cover one, in the following slide.

RESEARCH QUESTION and
CHALLENGES
1) Why, despite the existence of open access policies,
many research outcomes generated with public funding
are not accessible as shared knowledge resources?
2) How many actual open access resources (papers and
other knowledge outcomes) are produced per funded
project?

(some of the) CHALLENGES
• Few studies available, very few datasets about OA
• No method to quantify/track open access outputs
• Specialised, skill intensive task, and not enough human
resources available to track/monitor

METHOD
Overall study of a complex socio technical
problem space adopted EBR (Evidence Based
Research) and MMR (Mixed Method
Research)

Method developed is called OAM (Open Access
Monitor), consisting of a process, a set of
templates to enable 'anyone' to monitor the
adoption of open access policies

20121026 open access in belgium

STUDY
The first study was
carried out over
100 EPSRC
funded projects
in the UK,
in a specific
domain
(systems
engineering research).

EXTENDING THE STUDY
TWO DIRECTIONS:

EXTEND TO OTHER DOMAINS (In part
already done in the UK, where smaller
studies were carried out in neighbouring
disciplines)

EXTEND TO OTHER COUNTRIES (the
purpose of this talk)

PILOTING IN BELGIUM AND EU
DO
a EU wide study, starting with Belgium, then
extend to other countries:
- locate a suitable set of publicly funded
portfolios (looking for a similar number,
approx 100)
- carry out OAM audits
- Ccmpare qualitatively and quantitatively the
outcomes and draw conclusions
challenge: language (english only)

FUTURE STEPS AND PARTNERS
SETTING UP A NON FOR PROFIT ORGANISATIONAL
ENTITY OF SORTS

FIND PARTNERS TO FORM A EU WIDE CONSORTIUM?

LOOK FOR SUITABLE RESEARCH FUNDING AND/OR
AN ECONOMIC MODEL FOR THE WORK

Related work presented at Digital Research Oxford 2012
Monitoring Open Access as a Web Service
(links to a poster)

CONNECT and COLLABORATE
Thank you, if interested to work together on this
please let's talk!!

Best regards

Paola.dimaio(*&@*7%g/m/a/i/l)

OA journals, between access and
visibility
• Margaux Hardy (ULB)
• mhardy@ulb.ac.be

“I would like to put into perspective the political
claim for taxpayer access to publicly funded
research with the scientific need for visibility”


OA and Open Data initiatives at the
RMCA
• Boris Jacob (Royal Museum for Central Africa)
• boris.jacob@africamuseum.be
• http://www.africamuseum.be
• @africamuseumbe

The Museum aspires to be a world centre of research and
knowledge dissemination on past and present societies
and natural environments of Africa, and in particular
Central Africa. The talk will give an overview of the Open
Access and Open Data activitites we take part in, give
examples of our content, and elaborate on the national
and international collaborations.

Dspace in Belgium and beyond
• Bram Luyten (@mire)
• bram@atmire.com
• www.atmire.com

With over 1300 installations world wide, DSpace has come a
long way since the Open Source software was originally
designed by HP and MIT in 2002. Bram Luyten will present
Belgian institutions relying on DSpace to enable Green Open
Access policies, as well as broader international examples.
Newcomers to the topic will learn the different uses of DSpace,
while more experienced participants receive a high level
overview of recent evolutions and anticipated new features.


OA in Historical Demography.
Opportunities and challenges
• Paul Puschmann (KUL)
• Paul.Puschmann@soc.kuleuven.be

The European Historical Population Samples Network
(EHPS) is trying to launch an open access journal in
historical demography. On the one hand, this talk will give
insight into the opportunities Open Access offers for this
specific branch of research in terms of free access to data,
scripts and research results. On the other hand, some of
the practical obstacles on the road to open access will be
elucidated on the basis of personal experiences.

Open Access in Historical
Demography

- Presentation at the Open Access Week -
Brussels, Paleis der Academiën
22 October 2012

Paul Puschmann & Koen Matthijs
Family and Population Studies (FaPOS)
KU Leuven, Belgium

Personal Background
• Ph.D. Student in Historical Demography
• External Specialist of the European Historical Population
Samples Network (EHPS)
o Involved in the establishment of an Open Access
Journal in Historical Demography
• Open Access Ambassador at KU Leuven
o Promoting Green Route of Open Access at the Faculty
of Social Sciences

Open Access to Excellence in
Research, Brussels, 22/10/2012

New Opportunities
• Making research results, extraction programs, scripts,
documentation, etc. freely available for everybody
o Increases visibility and citation chances.
o Enlarges transparency of research and makes results
better verifiable.
o Decreases inequality in access to research results
around the world.
o Decreases dependency of scholars of commercial
publishing houses.


Getting Established is not Easy
Some of the Challenges and Questions
o Getting an overview of costs involved in the
establishment and functioning of the journal.
o Raising durable funding for the journal.
o Who takes up the work publishing houses previously
took care of, e.g. lay-out, language check, proof
reading, etc.?
o Finding people willing to publish in a newly established
Journal of which the future is uncertain.


Risks in the Transition to Open Access
• Moving from restricted access to journal publications to
restricted possibilities to publish.
o reader-paid model is more and more replaced by an
author-paid model
• Longevity of journals might decrease, as funding might
become less sustainable.
• New peer-reviewed journals might be harder to establish,
because of the costs involved. A trend away from peer-
reviewed (and away from quality control) might be the
outcome.


What is Necessary?
• More financial and practical support from universities and
funding agencies, like FWO and ESF.
• More guidance regarding the different pathways to
establish and maintain Open Access journals in practice.
• More institutional promotion, also financially, of Open
Access.
• More collaboration between initiators and editors of
different Open Access Journals.


Using the institutional repository to
enhance OA to KCE reports
• Patrice Chalon (KCE)
• Patrice.Chalon@kce.fgov.be


Open Access @ KCE

Open Access week, 2012-10-22 Patrice CHALON

http://www.flickr.com/photos/elaine_macc/53371610

80

http://www.flickr.com/photos/elaine_macc/53371610

81

http://www.flickr.com/photos/eric-delcroix/2686802385/

Visibility Impact Access Conclusion

Weak Best Impact
Journal 1 Good Good (OA after 3 years) No open access

Good Good Impact
Journal 2 Middle Good (OAJ) Open access
Middle Good impact
(pre-print ok,
Journal 3 Good Good post print after 12 months) Self archiving
Weak
Journal 4 Good Middle (post print after 24 months)

Weak
Journal 5 Good Middle (no statement)

Good A bet for the
Journal 5 Middle Weak (OAJ) future?

83

http://www.flickr.com/photos/raguy/4055067292/
http://www.flickr.com/photos/raguy/4055067462/

http://www.flickr.com/photos/toekneesan/272740480/

84

http://www.slideshare.net/pchalon

This work is licensed under a
Creative Commons Attribution-NonCommercial-NoDerivs 2.0 Belgium License.

86

OpenAIRE – Open Access
infrastructure for Research in Europe
• Inge Van Nieuwerburgh (UGent)
• Inge.vannieuwerburgh@ugent.be
• Gwen Franck (UGent)
• Gwen.franck@ugent.be


OpenAIRE and OpenAIRE plus

Inge Van Nieuwerburgh
Gwen Franck
Ghent University

OpenAIRE

Open Access to Excellence in Research, Brussels, 22/10/2012

EC Open Access policies
Support needed to enable projects /
researchers to comply

=> OpenAIRE
Open Access Infrastructure for Research in
Europe
http://www.openaire.eu

Main Goals
Deliver “an electronic infrastructure and supporting
mechanisms for the identification, deposition, access,
and monitoring of FP7 and ERC funded articles” Helpdesk
Additionally, offer “a special repository for articles that
Orphan
can be stored neither in institutional nor in subject-
based/thematic repositories”.
repository
All deposited articles will be visible and freely
OpenAIRE
accessible worldwide through a new portal to the
products of EU-funded research, built as part of this
project. portal

Guidelines
Guides

Statistics
Project information


OpenAIREplus


41 partners
Networking Partner Technical production & operation
CERN
CNR-ISTI-IT
ICM
NKUA
UniBIE
Communities
– EBI – biology
– DANS – social sciences
– STFC/BADC – climate


The role of OpenAIREplus
Build a participatory OA infrastructure for
scientific information
Use OpenAIRE‘s publication architecture to link to
data sets
Cover the entire scientific production of ERA
Mobilising the pan-European network of NOADs


The Project
Based on the OpenAIRE infrastructure
Concept of Linked Publications
And their associated data
Harvest metadata of scientific datasets
Expand publication base to include DRIVER
publications


Thank you!
www.openaire.eu
OpenAIRE Belgium:
Gwen Franck:
Gwen.Franck@UGent.be
Inge Van Nieuwerburgh:
Inge.VanNieuwerburgh@UGent.be


20121026 open access in belgium

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