![Subject: Mini Project-
Clinic Management System(Python Django)
:Course: MCA I - [Sem: II]
Prepared by: Priyanka Sonawane
1](https://image.slidesharecdn.com/20137miniprojectdocumentation-220117133104/85/20137-mini-projectdocumentation-1-320.jpg)
20137 mini projectdocumentation
- 1. Subject: Mini Project- Clinic Management System(Python Django) :Course: MCA I - [Sem: II] Prepared by: Priyanka Sonawane 1
- 2. 2 Abstract Purpose: Clinic Management System which calls CMS in short is a management system which specially designed for most of the general clinic for keeps track their daily clinic operation information. The main purpose of doing this project is in partial fulfilment of the requirement for Bachelor of Science. Besides that, we will get to know in detail regarding how to complete a project in the real working environment by following the standard methodology during development of a system such as prepare documentation, system development and system testing. Scope: This Clinic Management System is an offline system that use by the clinic staff and doctor. The system cover all the basic modules include staff maintenance module, clinic information maintenance module, patient profile maintenance module, patient appointment module, patient queue module, patient visit module, inventory managermodule, and report module. Methodology: This project is implementing by using three-tier architecture which easy in future maintenance and to protect the clinic data in a secure way. The tool that uses to develop this system is PyCharm Communication and for the database storing is Django MySQL. The language used is Python. Assessment criteria used: The assessment areas that this system has undergone are this system is user friendliness and it’s brings really convenience to the end user by eliminate all the paper work that suppose to be in a clinic. In fact this system can absolutely doing clinic’s activities in an easy way by reducing the paper work and faster the processing time of each activity because it is designed base on
- 3. Project Scope Overview of Clinic Management System
- 4. Functional Requirement Login Module The system only can access by the authority user which is an official clinic staff whois registered. The authority user must use username and password to login to the system. Validation on username and password that input is required to deny the invalid user login to the system. Staff Maintenance Module Basically this module is required to store the clinic staff and doctor information includes the username and password for login purpose. Staff is allowed to do all the basic maintenance sort like add new staff, update their profile, search their record through staff ID and change their login password as well. Inventory Module System should store the medicine information include the function of the medicine, price, quantity on hand and the supplier contact information. All the basic function such as add new medicine, update medicine information and remove the medicine from database is required to carried out by the staff.
- 5. Patient Record Module Patient medical history is a confidential data which suppose to view by doctor only. So only doctor can add and update the patient medical history. Staff level user could only add new patient record and update patient record with patient basic informationsuch as contact detail. Patient Appointment Module Staff user is the one who dealing with the patient appointment module. When the patient is calling for booking appointment with the doctor, the staff will provide patient with the doctor empty slot to let the patient choose. Or if the patient offer’s time is already booked by others the staff will suggest the patient to select other timeslot. The appointment module is allowed the staff to add new appointment, edit appointment if the patient wishes to change the time and delete the appointment if thepatient cancels the appointment. Report Module The basic report that usually needed to be carried out during business operation is required to prepare for the staff. The detail that going to display on the report must decided by the user.
- 6. Non-Functional Requirement Usability Requirement The system will decrease the amount of text box that input by the user and increase the selection input method such as combo box and radio button. Within this will eliminate the possibility of entry error that made by the user when they enter record into the system. Besides that, the user is definitely not an IT field people. Thus, the system should very straight forward to the user and easy to operate by the user. The error message that shown when error detected must in the understandable language to the user. Efficiency Requirement The system must allow the staff to search the patient record in an easy andefficient way from a large amount of data. The system response time must be fast and the system should allow the user toopen several task at one time when they using it. Reliability Requirement Make sure there is an additional server to backup the clinic data in case when theserver is down, there is still a backup server to support the system to continue running the daily business. The error rate of this system must be shrinking. Furthermore, adequacy error message should prompt to the user when there is any validation error occurred. Security Requirement The system must provide a highly security on protecting the patient privacy. Some confidential data should restrict to only authorize user to access it.
- 7. Django & MySQL for develop the database for the system Microsoft Office Visio 2007 for drawing the diagram such as ERD diagram, Activity Diagram and etc. Hardware Requirement Notebook for develop the system and view the output of the system. The following is my notebook specification: Processor – Intel® Core™2 Duo CPU T6400@2.00GHz Memory(RAM) – 4.00GB System type – 32/64-bit Operating System Basic input devices for writing code, input documentation, and testing system such as: Optical mouse, and Keyboard Barcode Scanner Hardware and Software Requirement for Development Software Requirement PyCharm or Visual Studio Code IDE.
- 8. Database Server Printer Router Consult ant room Dispensary 8 Hardware and Software Requirement for Operational Software Requirement Microsoft Windows 10 or Vista to support a better performance for the system. MySQL Xamp Server Or SQLLite to support to view the database. System Architecture Diagram
- 9. Use Case Diagram and Use Case Description 9
- 10. Activity Diagram Activity Diagram for Clinic Information Maintenance
- 11. Activity Diagram for Staff Profile Maintenance
- 12. Activity Diagram for Inventory Maintenance 20
- 13. Activity Diagram for Patient Profile Maintenance
- 14. Activity Diagram for Patient Appointment Scheduling Maintenance
- 15. Class Diagram 15
- 16. System Design Database Design Daa Dictionary Table Name: Staff Table Name: Patient Field Name Data Type Length Key Default Value staff_id VARCHAR 20 Primary Key Not Null staff_name VARCHAR 50 Null staff_ic_no VARCHAR 20 Null staff_birth_date DATETIME - Null staff_address VARCHAR 100 Null staff_contact_no VARCHAR 20 Null staff_gender VARCHAR 10 Null staff_position VARCHAR 10 Null staff_status VARCHAR 10 Null login_id VARCHAR 10 Primary Key Not Null password VARCHAR 10 Null Field Name Data Type Length Key Default Value patient_id VARCHAR 20 Primary Key Not Null patient _name VARCHAR 50 Null patient _ic_no VARCHAR 20 Null patient_gender VARCHAR 10 Null patient_birth_date DATETIME - Null patient_marital_status VARCHAR 10 Null patient_register_date DATETIME - Null patient _status VARCHAR 10 Null patient _address VARCHAR 100 Null
- 17. Table Name: Inventory Table Name: Supplier detail Table Name: Appointment Table Name: Queue List patient _contact_no VARCHAR 20 Null Field Name Data Type Length Key Default Value item_id VARCHAR 10 Primary Key Not Null item_name VARCHAR 100 Null item_unit VARCHAR 20 Null item_qty INTEGER - Null item_price DOUBLE - Null item_function VARCHAR 200 Null supplier_id VARCHAR 10 Foreign Key Null Field Name Data Type Length Key Default Value supplier_id VARCHAR 10 Primary Key Not Null supplier_name VARCHAR 50 Null supplier_contact_no VARCHAR 20 Null supplier_address VARCHAR 100 Null Field Name Data Type Length Key Default Value appointment_id VARCHAR 10 Primary Key Not Null patient_id VARCHAR 10 Foreign Key Null contact_no VARCHAR 20 Null staff_id VARCHAR 10 Foreign Key Null appointment_date DATETIME - Null appointment_time VARCHAR 10 Null bookmark VARCHAR 50 Null
- 18. 18 Table Name: Visit History Table Name: Prescription Field Name Data Type Length Key Default Value queue_id VARCHAR 10 Primary Key Not Null queue_date DATETIME - Null patient_id VARCHAR 10 Foreign Key Null patient_contact VARCHAR 20 Null staff_id VARCHAR 10 Foreign Key Null queue_status VARCHAR 10 Null Field Name Data Type Length Key Default Value visit_id VARCHAR 10 Primary Key Not Null visit_date DATETIME - Null patient_id VARCHAR 10 Foreign Key Null staff_id VARCHAR 10 Null symptom VARCHAR 200 Null test_conducted VARCHAR 200 Null diagnosis VARCHAR 200 Null prescription_id VARCHAR 10 Foreign Key Null total_amount DOUBLE - Null Field Name Data Type Length Key Default Value prescription_id VARCHAR 10 Primary Key Not Null item_id VARCHAR 10 Foreign Key Null quantity INTEGER - Null discount_price DOUBLE - Null grand_total DOUBLE - Null use_method VARCHAR 10 Null use_qty INTEGER - Null use_unit VARCHAR 10 Null use_time_daily INTEGER - Null use_instruction VARCHAR 10 Null use_explanation VARCHAR 100 Null
- 19. User Interface Design Home Page Patient Details
- 20. Staff Maintainance Add New Staff Member 20
- 21. Patient Detail 21 Add New Appointment
- 22. 22 Add Feedback
- 23. 40 Admin Features of Clinic Management System Project in Django Manage Patients – For the patients, the admin can add, edit, delete and view patients information. Health Histories Management – For the health histories, the admin can add, edit, delete and health histories information. Manage Patients Visits – For the patients visits, the admin can add, edit, and delete patients visits information. Prescriptions Management – For the prescriptions, the admin can add, edit, delete and view prescriptions information. Manage Clinic Staff– For the clinic staff, the admin can add, edit, delete and view clinic staff information. Suppliers Management – For the suppliers, the admin can add, edit, delete and view suppliers information. Manage Feedbacks – For the feedbacks, the admin can add, edit, and delete feedback information. Drug Record Management – For the drug records, the admin can add, edit, delete and view drug records information. Manage Appointments – For the Appointments, the admin can add, edit, delete and view appointments information.
- 24. 5 Conclusion 1. Evaluation against Project Project Strength Faster response time toward patient Due to all information are already store in the database, so the staff can retrieve everything for example patient details through the system in a fastest way instead of searching the patient record from a bunch of messy document on the cabinet. This Clinic Management System is to achieve the patient satisfaction on shorter waiting time and better service provided to the patient. With this system, the clinic can save up a lot of response time to handle a patient. So, the clinic can provide better service to more patients within an operation day. Easy to maintain clinic data Everything are digitalize including all the data that belongs to the clinic will store in a well organized database. Staff is easy to maintain such well organized dataas it is easy when they want to modified some detail from particular records,searching for data, add in some new data or delete some data with the help of the system. They can perform all the activity that I mentioned in an efficient way. Reduce number of worker needed With the help of the system, the clinic does not need to hire for so many workers to cope with bunch of patient because the operation of the clinic is digitalized. Most of the things could do by the system effectively and efficiency, thusthe number of worker can be reduced. Project Weaknesses Do not support online use It is an offline system which only used by the clinic staff. So it is impossible tolet the patient to check back their medical history through the system because it do notsupport online. 24
- 25. 25 Thank you…