2016StudentsSystems
- 1. Students SYSTEM Win Journey Students exists to help students reach their God-potential. Process Director ○ Cast vision and empower all other team members to fulfill the win of Journey Students ○ Pray daily for students, J-Teamers, and the ministry as a whole ○ Tag-In monthly with Coordinators ○ Tag-In monthly with NextGen Director ○ Provide access to building/lock up for all events ○ Operate/manage budget and keep expense records ○ Attend FIT, review applications, review background checks, and schedule interviews with new J-Teamers ○ Coordinate yearly training intensive/offsite for Coordinators and Team Leaders ○ Approve curriculum ○ Hold Coordinators accountable to tag-ins with Team Leaders ○ Coordinate monthly Core Team meeting ○ Complete/submit Monthly Report at the end of each month ○ Lead the Student Leadership J-Group (or empower someone to lead) Coordinators: ● Gather Night Coordinator - ○ Tag-In monthly with Director ○ Tag-In monthly with Team Leaders ○ Pray daily for students, J-Teamers, and the ministry as a whole ○ Lead quarterly Planning Team meeting ○ Maintain wise knowledge of budget when planning ○ Oversee monthly operations of Team Leaders ○ Plan/execute themes for Gather Nights ○ Ensure announcements are planned/scripted for all activities/events ○ Schedule J-Teamers/Events on Planning Center ● J-Groups Coordinator ○ Tag-In monthly with Director ○ Tag-In monthly for accountability with J-Group Leaders ○ Pray daily for students, J-Teamers, and the ministry as a whole ○ Plan/execute J-Group nights ○ Plan/execute J-Group nights outside The Journey ○ Create discussion questions for J-Groups ○ Develop devotional for each week’s J-Group ○ Gather and update attendance record on Google Drive for J- Group Nights ○ Empower Security Team Leader to ensure student safety on J- Group nights ● Communications Coordinator ○ Tag-In monthly with Director ○ Tag-In monthly with Team Leaders
- 2. ○ Pray daily for students, J-Teamers, and the ministry as a whole ○ Update CCB with new connect cards ○ Send out weekly parent update email via CCB ○ Develop communications strategy for parents, J-Teamers, and social media ○ Coordinate all announcements to send about Gather Nights and special events ○ Ensure appropriate Team Leader knows about communication releases ○ Take down and send out meeting minutes (Core Team and full team meetings) ○ Plan/execute all weekend tables (ex/ Connect Weekend) and find J-Teamers to serve at them ● Serving Coordinator ○ Tag-In monthly with Director ○ Pray daily for students, J-Teamers, and the ministry as a whole ○ Coordinate a Code Red opportunity for all students 2x per year ○ Encourage students to complete the growth track and begin serving ○ Log serving students into Google Drive ○ Assist students to find an area to serve ● Gather Night Programming Coordinator ○ Tag-In monthly with the *GN NAME* Coordinator ○ Attend quarterly Programming Meeting ○ Empower Game Team Leader to facilitate game ○ Assist Events Team Leader with coordination and execution of events on campus ○ Oversee Impressions Team Leader in providing WOW hospitality to Gather Night ○ Empower security team to be vigilant in campus protection ○ Assist with coordination of set up and break down ● Gather Night Experience Coordinator ○ Tag-In monthly with the Gather Night Coordinator ○ Attend quarterly Programming Meeting ○ Empower Worship and Production Team Leaders to facilitate an excellent worship experience ○ Assist Creatives Team Leader with design and implementation of theme for Gather Nights ○ Lead run throughs/mic check for Gather Nights ● Curriculum Coordinator ○ Tag-In monthly with the Gather Night Coordinator ○ Attend quarterly Programming Meeting ○ Partner with communications team to develop hashtags and media blasts about series ○ Partner with J-Group Coordinator to develop questions for J- Group night ○ Partner with J-Group Coordinator to develop devotional for each week’s J-Group TeamLeaders: ● Game Team Leader
- 3. ○ Tag-In monthly with the Gather Night Programming Coordinator ○ Attend quarterly Programming Meeting ○ Plan and execute large group games for Gather Nights ○ Gather all necessary supplies for games ○ Prepare/purchase all prizes for giveaways ○ Communicate announcements from stage ● Events Team Leader ○ Tag-In monthly with the Gather Night Programming Coordinator ○ Attend quarterly Programming Meeting ○ Plan/execute an activity for Gather Night for all students ○ Coordinate J-Teamers to assist with set up/clean up of activity ● Impressions Team Leader ○ Tag-In monthly with the Gather Night Programming Coordinator ○ Attend quarterly Programming Meeting ○ Execute set-up/clean-up for Gather Nights ○ Empower greeters to engage with all students at the entrance for all events ○ Empower ushers to facilitate seating/movement in auditorium ○ Empower hospitality J-Teamers to provide food and drinks for students on Gather Nights ○ Buy food/supplies for Gather Nights ○ Empower security team to maintain safety of students and J- Teamers ○ Coordinate Music for J-Group Nights ○ Collect attendance for Gather Nights and enter into Google Drive ● Security Team Leader ○ Tag-In monthly with the Gather Night Programming Coordinator ○ Ensure the safety of all students ○ Visually scan building for any abnormalities ● Worship Team Leader ○ Tag-In monthly with the Gather Night Experience Coordinator ○ Tag-In monthly with all J-Teamers ○ Attend quarterly Programming Meeting ○ Encourage and invest in new student band members ○ Execute a full worship set at each Gather Night ○ Ensure that production team has all necessary lyrics slides ○ Email worship set to Programming Coordinator 3 weeks prior to Gather Night ● Creatives Team Leader ○ Tag-In monthly with the Gather Night Experience Coordinator ○ Attend quarterly Programming Meeting ○ Create atmosphere desired by theme of Gather Night using decorations ○ Buy Supplies for Gather Night ● Production Team Leader ○ Tag-In monthly with the Gather Night Experience Coordinator ○ Attend quarterly Programming Meeting ○ Oversee media, sound, and light production during Gather Night ○ Ensure that all slides are prepared for a Gather Night ● Social Media Team Leader
- 4. ○ Tag-In monthly with the Communications Coordinator ○ Draft communications to students/parents across different social media platforms ○ Use #studentsTJ or #seriesTJ hashtag formats ○ Utilize pictures/visuals as much as possible ● Parent/J-Teamer Communication Team Leader ○ Tag-In monthly with the Communications Coordinator ○ Draft monthly communications to parents across different media platforms ○ Encourage parents to join social media groups ○ Draft/send monthly communications to J-Teamers across different media platforms ○ Always remind J-Teamers of mission and vision ○ Email Gather Night details to full team J-Teamers: ● J-Group Leaders ○ Tag-In monthly for accountability with appropriate J-Group Coordinator ○ Attend weekly team tag-ins ○ Facilitate discussions that cultivate community and spiritual growth ○ Pray for and with students on a weekly basis ○ Develop and maintain deep and lasting relationships with students in a non-threatening environment ○ Contact students weekly via text, phone, social media, email, etc. ○ Make sure new students fill out connect cards ○ Report group attendance numbers to appropriate J-Group coordinator ● Hospitality ○ Tag-In monthly for accountability with the Impressions Team Leader ○ Attend weekly/monthly team tag-ins ○ Help serve food to students during Gather Nights ○ Assist with set up and clean up ● Greeters ○ Tag-In monthly for accountability with the Impressions Team Leader ○ Attend weekly/monthly team tag-ins ○ Stand at all entrances (to building and auditorium) and welcome/high five students as they enter ○ SMILE ● Ushers ○ Tag-In monthly for accountability with the Impressions Team Leader ○ Attend monthly team tag-ins ○ Escort students in seating; seat from front to back as possible, constantly looking for open seats to guide guests to ○ Ensure auditorium is successfully reset for weekend gatherings
- 5. (ropes, chairs, and invite cards are all straight; floor is clean; program baskets are full, etc.) ○ SMILE ● Band ○ Tag-In monthly for accountability with the Worship Team Leader ○ Attend monthly team tag-ins ○ Lead worship during our Gather Nights ○ Attend practice on the week before stage performance ○ Positions include: bass guitar, acoustic guitar, electric guitar (lead and rhythm), drums, keys, and vocals ● Sound ○ Tag-In monthly for accountability with the Production Team Leader ○ Attend monthly team tag-ins ○ Run sound board for all gatherings ● Lights ○ Tag-In monthly for accountability with the Production Team Leader ○ Attend monthly team tag-ins ○ Provide lighting for all gatherings ● Media ○ Tag-In monthly for accountability with the Production Team Leader ○ Attend monthly team tag-ins ○ Provide music for Gather Night ○ Build/change slides as needed in gatherings ○ Coordinate transition videos during Gather Night ● Security ○ Tag-In monthly for accountability with the Impressions Team Leader ○ Attend weekly team tag-ins ○ Check rooms, hallways, bathrooms, etc. during gatherings ○ Report any suspicious behavior to Impressions Team Leader ● Events ○ Tag-In monthly for accountability with the Events Team Leader ○ Attend monthly team tag-ins ○ Help Events Team Leader execute the activity for Gather Nights including set up and clean up ● Creatives ○ Tag-In monthly for accountability with the Creatives Team Leader ○ Attend monthly team tag-ins ○ Assist with preparation/decoration of The Journey for all Student Gatherings with appropriate theme ● Stage Communicators ○ Tag-In monthly for accountability with the Curriculum Team Leader ○ Attend monthly team tag-ins ○ Prepare monthly messages/announcements for Gather Nights ○ Attend The Journey’s Communication Team Meetings
- 6. ○ Send scripts to Director for feedback Scheduling: ● Monthly Gather Night -- 1st Tuesday of the month (6:30-8:30) ● Weekly J-Groups – 2nd -4th Tuesday of the month (6:30-8:30) ● J-Group Nights -- as scheduled (usually 5th Tuesday – 6:30-8:30) ● Code Red Serving opportunity – as scheduled Training: ● Complete Growth Track ● Complete Journey Students J-Teamers training ● One week minimum shadow of another J-Teamer ○ (Recommended 3 weeks) ● Sign expectations/covenant document ● Submit and clear a criminal background check Recruiting ● Students Director is responsible to recruit J-Teamers through: ○ One-on-one invitations with Journey members who exhibit a heart and passion for their own relationship with God and The Journey, as well as a lifestyle students can follow as an example ○ Launch and Discover and FIT completion ● J-Teamers must exhibit a proven track record of leadership who show a commitment to The Journey’s overall vision as well as a heart to see Students reach their God potential ● Utilize Connect Weekend to recruit students and J-Teamers Meetings: ● Weekly/monthly Tag-Ins: ○ Address current issues and brief coaching ○ Overview of daily agenda ○ Encouragement and recognition ○ J-Teamers must notify the appropriate person if they cannot attend ● Core Team Meeting ○ Discuss wins/mission/vision of Students ○ Upcoming agenda ○ Make decisions about direction of Students **Includes students ● Quarterly Planning Team Meeting ○ Plan 3 months ahead (if January, planning Apr-June) programming for Gather Nights ○ Include each Team Leader’s specialty in discussion ○ Create themes/topics for each Gather Night **Includes students ● Quarterly Communications Team Meeting ○ Discuss upcoming events, timing for communication releases ● Leadership J-Group (bi-weekly)
- 7. ○ Connect for friendship ○ Practice 6 essentials Quantifiable Goals 2016: 1. 30 J-Teamers by the end of 2016 2. 100 student average for Gather Night 3. 75 Student average for J-Group Nights