A Better Way To Manage Your Events
- 2. The Hotel Network (THN) is a dynamic provider of customised accommodation, event and conference management services that deliver substantial cost savings to our clients. We strive to provide outstanding service through highly trained and motivated personnel to reach our company goals of transparency, growth and profitability. We will continue to grow by partnerships, influence by leadership and exceed our company objectives through excellence. Mission Statement
- 3. A Better Way To Manage Your Events We can help with single services such as accommodation management or event registration or, relieve the stress and let us help with the entire event providing support every step of the way. We would love to assist you with your next event, no matter how BIG or small.
- 4. 4 A Better Way To Manage Your Events Services provided: • Venue sourcing • Exclusive conference website • Online registrations • Delegate accommodation • Financial reporting • Program Management and much, much more!
- 5. • Conferences • Conventions • Congress • Meetings • Exhibitions • Special Events • Gala Dinners 5 Events We Manage
- 6. 6 • Sourcing suitable venues in the right location • Shortlisting of venues • Negotiating conference/meeting package • Negotiating room rates for residential events • Presentation of recommended venues with costs • Co-ordination of contracts Venue Sourcing & Negotiations
- 7. 7 • Design of online registration and accommodation booking forms • Dedicated website or integrated into your website • Speaker Abstract Collection & Collation • Exhibition/Sponsorship • Venue details and maps Exclusive Conference Website
- 8. 8 • Managing registrations • Processing monies • Progress reports • Production of name tags • Provision of numbers for breakout sessions • Provision of numbers for catering for conference, welcome reception, dinners etc Online Registrations
- 9. 9 • Offering selection of accommodation for variety of budgets • Confirmation to delegates • Rooming lists to hotels/motels & payments • Handling of cancellations & last minute changes • Transport co-ordination to conference venue if required Delegate Accommodation Inventory Management
- 10. • Air, Land & Sea Travel Booking • Transfers to and from venue to hotel/s & airport • Speaker Travel • Conference Event transfers • Handling of cancellations & last minute changes 10 Travel & Transportation
- 11. • Researching Exhibitor Space & Design • Co-ordinating with exhibitors & sponsors • Exhibitor package production • Logistical management of all enquiries & bookings • Clear communication between exhibitors, contractors & venue 11 Exhibition Design & Management
- 12. • Sourcing appropriate entertainment • Engagement of entertainment • Co-ordinating with venue • Assisting with staging requirements 12 Entertainment Sourcing & Management
- 13. • Working with client committee on budget development/planning • Processing monies for registration, accommodation, special events, travel etc • Regular reporting as required • Co-ordinating event specific bank accounts, merchant facilities, invoicing & receipting • Final account preparation 13 Financial Reporting & Budget Management
- 14. • Working with client committee on development of program & room allocations • Printing of program for conference satchels & back of name tags • Co-ordinating plenary rooms and breakout rooms as per the program • Notifying speakers of presentation details 14 Program Management
- 15. • Co-ordinating “Call for Abstracts” • Setting up dedicated website link within the registration site for abstract submission • Receipting & acknowledgement of abstracts to speakers • Collation of abstracts & submission to committee for review & acceptance/decline 15 Speaker Abstract Collection & Collation
- 16. 16 • Contacting AV companies for quotes • Appointing AV company on behalf of client • Managing Audio Visual requirements for speakers • Managing Audio Visual for main plenary room, breakouts & conference events • Continuous onsite management during event Audio Visual & Technical Sourcing
- 17. • Provision of staff for registration desk & co-ordination of event • Efficient communication between venue, client, speakers, delegates & audio visual • On site management of Exhibitors & suppliers • Timely and sufficient food & beverage for all attendees • Main liaison between venue & client 17 Conference Secretariat
- 18. Often meetings have to take place in rural and remote locations. The Hotel Network is a specialist in accommodation and meeting rooms in these type of locations. Talk to us about your requirements and we can advise the best location for your event. 18 Rural & Remote Locations
- 19. Contact our Conference Team today to see how we can assist in making your ideas a reality. Lana Shelest 02 9414 4978 or 0432 747 890 lanas@hotelnetwork.com.au Samantha Cornwall 02 9414 4983 or 0435 939 776 conferences@hotelnetwork.com.au 19 Contact Us
- 20. 20 Place your business card in the bowl to win a $100 Westfield Gift Card