Abstract submission, 21st EU BC&E, abstruct, conference
0 likes186 views
1. This document provides guidelines for submitting abstracts to the EUBC&E 2013 conference. Abstracts must be submitted online by January 21, 2013 and can be up to 1 page plus optional additional pages. 2. The abstract should include the topic and subtopic, title, authors and affiliations, purpose, approach, results, and conclusions. Presenting authors are responsible for the submission and must register for the conference. 3. Abstracts will be reviewed based on content, innovation, and quality, and authors will be notified by the end of March 2013 if their abstract is accepted for an oral or poster presentation. Accepted presenters must then submit a full paper and register for the conference.
Abstract submission, 21st EU BC&E, abstruct, conference
- 1. EUBC&E 2013 Helpful Hints For Abstract Submission 1. ABSTRACT FORMAT & REQUIREMENTS Preferably, the abstract should contain new work Abstract format: that has not been presented in The abstract should be one (1) full page (size another conference. Each A4, 210 x 297 mm) plus 1 to 3 optional pages, abstract will be reviewed by several independent experts from Abstracts may only be if additional details need to be explained. The abstract written in English and single the global biomass community. submitted via our spaced should include: During online submission, the online system • Applicable topic number (1 to 5) and sub- topic (e.g. 1.1, 1.2, 1.3) correct subtopic must be selected • Full title to ensure correct scoring and the CLICK HERE TO • Full name and address of one author for all abstract content must be related to the subtopic chosen. It is the SUBMIT correspondence • For all other co-authors, full name, affiliation, responsibility of the corresponding address, phone/fax/e-mail author to make sure that abstracts • Purpose of the work are submitted under the correct topic. During the • Approach review period, the scientific committee may move • Scientific innovation and relevance an abstract to a more appropriate subtopic if • Results deemed necessary. • Conclusions Abbreviations should be defined. • Please clearly indicate if you prefer a visual/poster presentation 2. RULES & REQUIREMENTS Abstracts must be submitted using the online The presenting author must accept full abstract submission tool, by the responsibility for the abstract submission deadline (21 January 2013). and presentation. The authors retain full LEGEND OF TERMS: The organisers may reject any Corresponding author: copyright of their abstract, presentation and full paper, but by submitting an abstract that does not comply with the submission instructions. The person who submits the abstract abstract, authors also give the organisers consent and authorisation to Please make sure that your is the contact person for all utilise their abstract, presentation, full abstract does not have scientific, communication regarding the abstract paper, and the presenting author’s spelling, or grammatical errors and its eventual presentation. biography and photo in any conference and that the correct abstract title publications, various media and publicity is indicated during submission Presenting author: material. and in the abstract itself. Accepted abstracts will be One of the co-authors who will More than one abstract may be reproduced in the programme physically make the presentation and submitted by each person but only one presenting author per abstract is booklet exactly as submitted and who will submit the full manuscript permitted. One presenter may have no proofreading will be done. at the conference. more than one visual/poster presentation Please remember to include all but it is not possible for a presenter to co-authors and their affiliations make more than one oral presentation in during submission and in the the programme. abstract itself. Additional names or corrections will In the case that, for any inevitable reason, one person not be accepted after the submission deadline. is indicated as presenter for more than one oral session, the Scientific Committee reserves the right to assess the specific case and make their decision accordingly.
- 2. 3. HOW TO SUBMIT YOUR ABSTRACT WHAT I NEED TO DO BEFORE STARTING MY SUBMISSION? Look through the list of Conference Topics to You will receive an automatic email notification when determine which sub-topic your abstract falls under. you make a successful abstract submission. If you do Make a PDF file of your abstract. not receive this email within 24 hours of submission, Word files will not be accepted. please contact us by email to check the status of the submission. Abstracts may only be submitted via our online submission tool. Abstract modifications: Please avoid double submissions. If you need to modify your submission or During the submission period, contact with the replace an abstract, please contact us by email and we corresponding author will be maintained. After the will attend to your requests. submission deadline, all communication will be made with the presenting author. Please make sure this is Abstract withdrawal: If you would like to withdraw a clearly communicated between submitters and submitted abstract, please contact us by email. presenting authors to avoid confusion. For questions concerning abstracts, write to Maureen Yap at papers@etaflorence.it 4. HOW IS MY ABSTRACT EVALUATED? STEP 1: ABSTRACT REVIEW PROCESS AND NOTIFICATION OF ACCEPTANCE The Scientific Committee will review all abstracts that have been submitted on time and in the correct format. Paper Reviewers can recommend abstracts for oral or visual/poster presentation or otherwise reject abstracts which do not possess the quality required for presentation or are not relevant to the topics of the conference. Abstracts are reviewed on a scale of 1 to 10: 1 being very poor and 10 IMPORTANT DATES: being excellent. 22 October 2012 Call for Abstracts opens The three selection criteria are: 21 January 2013 Call for Abstracts closes Content – relevance to other groups *after this day the online submission tool active in biomass will no longer be functional Innovation – advancement in terms of progress and novelty January-February 2013 Abstract Review Quality – scientific quality as well as By the end of March 2013 Notification of authors the probability of a good presentation at the conference The oral presentations are reserved for contributions covering a wider scope which are of interest to a broader audience and address the progress and novelties within the topic. Visual/poster presentations are mostly dedicated to issues of interest for specialists in a particular field. The reviewed abstracts, together with the recommendations of reviewers and any additional comments are made available to the Topic Organisers. The TO’s will prepare session proposals, identifying the abstracts they wish to include in their session. The final decision regarding each abstract will be discussed in a meeting of Topic Organisers in February 2013. Corresponding authors will be notified of the outcome of their submission by email through the address biomass.conference@etaflorence.it. Save this address in your email address book to make sure you receive our messages. And as an added measure, please make sure to check your spam folder for email notifications regarding abstract review results!
- 3. STEP 2: PRESENTATIONS AND THE FULL PAPERS After the notification of authors for the accepted papers, the Instructions for Authors online link will be sent to guide presenters through the preparation of the presentation as well as the full manuscript to be submitted. To be included in the conference proceedings, at least one co-author of the paper must attend the conference as well as be physically present to make the presentation. The same author must also deliver the manuscript together with the signed copyright transfer agreement onsite at the delivery of manuscripts desk. Failure to do so may result in the non- inclusion of the presentation in the proceedings. It is necessary for the presenting author of an oral PRESENTATION FORMATS: presentation to submit a photo and a brief biography (max Oral Presentation 100 words) + photo. 15-minute speaking slot with PowerPoint presentation Biographies should summarise their current position, educational qualifications, brief career details and major Visual/Poster Presentation work achievements to date, including any areas of Presentation through poster put up for 4 days of the specialisation. Biographies should be written in the third conference and organised poster sessions wherein person and should be clear and concise. The photo the presenters may interact with other delegates should be a head shot of at least 180 pixel resolution. concerning their posters. 5. REGISTRATION OF PRESENTERS A registration fee is associated with the EU BC&E so please note that acceptance of your abstract into the conference programme, whether as oral or as visual/poster presentation does not automatically register you in the conference. The presenting author must register and pay the conference fee within one month of their receipt of the letter of acceptance to guarantee their place in the conference programme. The registered author is entitled to a non- transferable registration discount within this one-month period. Detailed information will be given together with the notification letter. AUTHORS WILL BE NOTIFIED ABOUT RESULTS OF ABSTRACT SUBMISSION BY THE END OF MARCH 2013.