All minutes september 3, 2014 third revision
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The minutes summarized the September 3, 2014 meeting of the Academy for Lifelong Learning Advisory Committee. Key discussions included finalizing plans for the Fall 2014 semester activities, including the September 13 registration and upcoming classes. The committee also discussed planning for future events like the 10th anniversary party in November and seeking new volunteers. Plans were underway for the Fall Open House and distributing information about the program changes to bus trip registration.
All minutes september 3, 2014 third revision
- 1. Minutes Academy for Lifelong Learning Advisory Committee September 3, 2014 11:15 AM HSC 106 Third Revision September 5, 2014 Present: Sarah Walter, Cheryl LeJune, Maureen Cummings, Lou Master, Monica Deskins, Evelyn Carrington, Sharon Samson, Donna Smith, Stephen Ruback 11:15 AM - Call to Order Cheryl LeJune called the meeting to order and welcomed members and guests. Guests included Monica Deskins and Stephen Ruback. There were no corrections to the May minutes. Committee Reports: Curriculum Committee It is almost time for the college activities to begin for the ALL group. Registration will be Saturday, September 13, 2014. Classes will begin the following Monday, September 15, 2014. There is an interesting lineup of classes for the Fall. Facilitators for the Fall classes need to make sure that their scheduled speakers are reminded of the class dates and times and see if they need any support such as printing handout materials. An immediate need is to get the committee together as soon as classes start and begin planning classes for Spring 2015 (mid-January through mid-May). The schedule for Spring must be finalized by the end of October. Start thinking NOW of speakers for the next semester......we will need to move fast. Additionally, Sarah Walter will be stepping down as Curriculum Chairman. There will be a meeting September 23, 2014 at 10 AM in HSC 106 to start planning the Spring curriculum and find a new chairperson. Submitted by Sarah Walter ALL Curriculum Chairman Bus Trips Sept 2014 Bus Trips Report for A.L.L. We have had four bus trips since the last report: Thursday, May 15: Glass bottom boat rides in San Marcos Tuesday, June 3: Houston Mounted Police demonstration, lunch and a tour of St. Arnold’s Brewery Sunday, July 20: dinner and the musical “Best Little Whorehouse in Texas” at Miller
- 2. Outdoor Theater Monday, August 11: A guided tour of City Hall and a visit to the Downtown Tunnels All were well attended and we have had several requests to return to Miller Outdoor Theater. Here is a list of our future trips: Wednesday, September 17: guided tour of Austin Tuesday, October 14: Froberg’s Farmer’s Market & Haak Vineyards Saturday, November 8: Texas Renaissance Festival Saturday, December 20: San Antonio River Walk Registration for the fourth quarter trips will be on Sept 19 (10 AM in HSC 105 & 106), NOT at the fall Open House. We anticipate a larger crowd this time since more people will be aware of the change in procedure. At the fall Open House there will be table with flyers describing the fourth quarter trips, handouts about the new procedure and current policies. Sharon has also said she will revise the refund policy and have it available at the Open House on September 13. Submitted by: Sharon Samson, Committee Head September 2, 2014 Committee members: Joan Camenson, Marsha Dugger, RJ Eckhardt, Ann Liner, Kathy Morley, Louise Rugaard, Evelyn Carrington, Deanne Rosenberg Events Committee There were no outreach connections made over the summer. On September 9, 2014 at 9:30 AM we have been asked to give an A.L.L. presentation to the Friends and Neighbors of FM 1960 at the John Wesley United Methodist Church, The Welcome Center, 5830 Bermuda Dunes. Cheryl LeJune will go with me to give the presentation and hand out A.L.L. Fall Catalogues. They are expecting about 100 women. EVENT COMMITTEE Plans are well underway for the upcoming Fall Registration on Saturday, September 13, 2014 from 9:00 AM to 12:00 PM. I have sent e-mails to all those who previously helped in the past to see if they are able to assist again this year. We had a good response and Cheryl and I have worked up the volunteer worksheet which I will be e-mailing to all the volunteers in a day or so.
- 3. We are able to start setting up for the event on Friday, September 12, 2014 around 3-4 PM. I will need volunteers to help with this. It will involve hanging some items, shifting tables around, and decorating the tables for the guests. I am sure there may be another task or two, but many hands make light work. VOLUNTEERS NEEDED FOR OUTREACH AND EVENT COMMITTEE I would like to add another volunteer to each of these committees. It helps to have at least 2 people on each committee. Cheryl has been great in helping me out. She knows the ins and outs of how all this works, who to see, etc. I am trying to learn all she has to teach me. However, it is time to give her a break and I would live to see a couple people volunteer for these committees. If you cannot, maybe you know someone who can. Thanks to all the volunteers out there. Maureen Cummings Event Chairperson Outreach Chairperson Communication and Membership Nothing was reported. Outreach The Outreach Committee had nothing to report. Submitted by Maureen Cummings Meet You There "Meet You There" Activities, Summer 2014, by Evelyn Carrington Mon., May 12th- Coffee at Panera, followed by the movie, "The Other Woman" at the Cypress Cinemark, followed by a late lunch at On The Border Mexican restaurant. Mon., June 23rd- lunch at Alicia's Mexican restaurant, followed by the movie "Jersey Boys" at the Cypress Cinemark. Tue. , July 1st- art exhibit at the Bosque Gallery, "Drogo's View" by painter Nick Pappas. Tue., July 29th- an opportunity for grandparents to bring their grandchildren to see an animated film, "The Lego Movie" at the Cypress Cinemark, followed by lunch at Candelari's Pizza. Wed., July 30th- artist's reception at the Bosque Gallery for painter Brett Hall's latest exhibit, "Brett Hall: A New Look". There may be some additional activities in September. Action Items 1. Finalize plans for our 10th Anniversary Party include:
- 4. a. Date: Friday, November 21, 2014 in the afternoon b. Location: LSC-CyFair Conference Center c. Theme: Hollywood d. Meeting with all parties scheduled for mid-September e. Great support from President’s Office. They have agreed to provide catering for the event. 2. Finalize planning for the Fall Open House, September 13, 2014 a. Major changes to Bus Trip signup – need to get word out. There will be NO bus trip signup at Fall Open House. b. Volunteer assignments were discussed at length c. Doors need to be open until 12 noon. d. Handouts - we will have handouts for bus trips, registration forms, class schedule changes, fitness center, Arts program, ID cards, Meet You There, blogs, etc. e. Worked on press release with K. Norton. Comments 1. New Program Coodinator – Shannon Martin (interim) 2. Chancellor’s Breakfast – Monday, October 13, 2014, 10:00 AM – formal invitation will be mailed out – Cheryl would like at least 5 people to attend. 3. Next Advisory Meeting will be on Wednesday, October 15, 2014 at 11:15 AM. 4. ALL to be recognized on back of Arts Fall Program –Heidi Scanio will be at Open House looking for volunteers. 5. Press releases have been sent out. 6. The times for obtaining the ALL Parking Sticker at the Info Desk in CASA is 7-9am and 1-3pm. 12:30 Adjourned This meeting was adjourned at 12:30 PM. The next Advisory Committee meeting is scheduled for Wednesday, October 15, 2014 at 11:15AM, HSC 106 Respectfully submitted, Donna Smith, Secretary