Basic-Computer-Skills1 to know about coputers.docx

Computer Literacy
Basic Computer Skill
We use a conversational and non-technical way to introduce the
introductory skills that you will need to develop in order to
become comfortable with accessing and using computer
programs. We will concentrate on the skills that will apply to
many commonly used programs.
Topics to be covered include: Hardware Basics, Windows
Basics, and working with text.

Basic Computer Components
Computers come in different shapes and sizes. However, there are several parts
on a computer that are universal to all computers.
Hardware vs. Software
Hardware includes the parts of the computer system that you actually can touch
(like the keyboard, mouse, monitor, or CPU). What’s a CPU? It’s explained below.
Software refers to the programs that you use on your computer (like a word-
processing program) or the programs that make your computer work (you
physically cannot touch these). Programs are also called applications.
CPU (Central Processing Unit): This box is the brain of a
computer system. It processes, stores, and
communicates information. Wires connect your CPU to
your monitor and other devices. Computers are
somewhat similar to people. They have memories just
like us. The memory on a computer is stored in data on
disks. Disks look like small heavy old style records. Disks
function similarly like records. As the disk spins inside the
computer, the data on the disk is accessed. The programs
that you use (such as word-processing) and the program
that runs your computer (the operating system) are
stored on the CPU’s hard disk.
Monitor: This part of the computer system that visually
communicates with the user. It is somewhat like a
television. Almost all information communicated from
the computer to the user is through the monitor. (The
monitor is also referred to as “the screen”)

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On most computer systems, both the CPU and
the monitor have a power switch that turns
them on and off. Most power switches have
this symbol.
Printer: This device takes information (usually
text and pictures) from the computer and
prints it on paper.
Keyboard: The keyboard is an important tool
that allows a user to communicate with the
computer. It is composed of “keys” that send
a signal to the computer that the computer
recognizes and uses to carry out processes
and programs. Keyboards come in various
shapes and sizes, but serve generally the
same purpose. We’ll go over the specific keys
in another part of this guide.
Mouse: Similar to the keyboard, the mouse is
used to communicate with the computer. The
mouse is like a remote control to a TV—It is a
tool that drives the computer that can be
used “away from the computer;” though the
mouse is considered your direct connection
into the computer world. We’ll go over how
to use the mouse later in the guide.

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Welcome to the Computer
The first thing to understand is that it’s difficult to “break” a computer. They
are designed to recover from most things a user does to them with a few clicks.
If you experience a problem
that you can’t fix, you can:
 Ignore the problem
 Just turn off the computer
until you can get help
MANY NEW COMPUTERS USERS
ARE MORE CONCERNED ABOUT
BREAKING THEIR COMPUTER THAN
IS WARRANTED. So relax!
Computers come in many different
shapes, sizes, colors, and speeds,
but all essentially perform the same tasks. Most computers and mice are very
similar; but sometimes a computer might have an extra button or two. While
working with computers requires some flexibility and adaptation to different
computer designs, you will find this easy to learn.
Also, within a computer, there are many ways to do the same task.
Lastly, the important hint to keep in mind when you’re using a computer is to be
patient. Sometimes the computer has to “think” too!
Keyboard and Mouse
The keyboard and mouse are the two most common ways that users
communicate with a computer – or tell the computer what they want it to do.
First, we’ll look at a keyboard and show you that it’s somewhat like a typewriter
that has some fancy tools to help you more effectively

communicate with the computer. A mouse is a little bit like
a television remote – and also helps you tell the computer what to do.
Keys on the Keyboard
Caps Lock
Key
The caps lock key activates a feature that affects only the letter
keys. Pressing on the caps lock button causes all letter keys to type
in uppercase. All other keys will act the same as if caps lock is off.
To deactivate caps lock, press the caps lock key again.
Shift Key The shift key is used in combination with a second key. The shift key
is used primarily to capitalize letters. Shift differs from caps lock
because you have to hold the shift key down while simultaneously
pressing another key to capitalize a letter, where you only press the
caps lock key once. Holding down the shift key also is used to type
the characters and symbols above the numbers on the number keys.
Tab Key The tab key is used to move from one position on the screen to
another. It also creates a “tab stop” (right 1/2 inch) indentation for
your paragraphs. This is very similar to a typewriter.
Enter Key When working with text (words), pressing on the enter key moves
the cursor down to the next line. Otherwise, pressing the enter key
will activate anything that you have selected.
Escape Key The escape key is used to cancel the current operation or can be
used to exit a program.
Space Bar Pressing the space bar while the cursor is positioned within text will
cause a space (one character wide) to be placed at the position of
the cursor (like on a typewriter).

Note: The
Cursor is a
blinking line
when typing a
letter that lets
you know where
you will start
typing. (It moves
as you type and
looks like “|” )
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Control
Key
The control key (Ctrl) is usually used with another key. Holding the
control key in addition to another key or keys will start a function.
Later on, we will teach you some control key functions that deal
with word processing.
Alt Key The alternate key (Alt), similar to the control key, and is used in
combination with other keys.
Arrow Keys The four arrow keys are located on several keys to the right of the
spacebar at the bottom of the keyboard. Pressing one of these keys
will cause some type of screen movement in the direction of the
arrow on the key. These keys are frequently used when correcting
mistakes in documents and allow users to “go back” and fix mistakes
instead of erasing all of the work since the mistake was made.
Backspace
Key
Pressing the backspace key while the cursor is positioned within text
will delete the character (or space) immediately to the left of the
cursor.
Delete Key Pressing the delete key while the cursor is positioned within text will
delete the character (or space) immediately to the right of the
cursor.
Keyboarding tips:
 When typing, you only have to quickly press the key
to make it appear on the screen. If you hold it down
too long, multiple same letters will appear (rrrr).
 When the caps locks is activated, a light appears on
the keyboard.
 When typing, remember to press on the space bar
after typing each word in a sentence. If you forget,
your sentences will appear as one long word.

Positions
of hands
on mice
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Using the Mouse
1. Let your hand rest comfortably on top
of the mouse. Most people are right-
handed and therefore, the mouse is
usually on the right side of the
computer. All left-handed folks don’t
have to worry because millions of
“lefties” use computers. Some left-
handed people simply move the
mouse over to their left side of the computer and use it there. Others use
their right hand and soon become ambidextrous! It’s most important to
remember to “do what’s most comfortable for you!” For teaching
purposes, we will now continue using the right hand terminology.
2. Fit the palm of your hand around the mouse, with your index finger resting
on the left (the primary) mouse button and your middle finger resting on
the right (the secondary) mouse button. Let the heel of your hand rest on
the desk or table.
3. As you move the mouse, the mouse pointer (the cursor on the screen) will
move in the same direction as your hand.

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Mouse Tips:
 Pressing the mouse buttons is easy and takes a slight amount of pressure.
 As a beginning computer user, avoid pressing or clicking with the right
mouse button. It’s for additional options that advanced users typically use
and since you don’t need to use it as a beginner - best avoid it for now!
Mouse Cursors
The arrow/cursor/pointer is the visual cue that points,
moves, and selects things on monitor. You can
remember this as your “electronic finger” that points
to things on your computer screen (monitor).
The mouse pointer is somewhat like your virtual finger
inside the computer. It may change shapes as you move it around the screen –
which gives you a visual cue that the function of the pointer has changed.
The mouse pointer is in the shape of an arrow as you point to icons, menu
choices, toolbar buttons, etc.
The mouse pointer will change
to an I-beam shape (cursor)
when it is over text (words). You
can continue to use the mouse
to move the I-beam until it is
positioned at the place where
you would like to work with the
text (e.g. where you would like
to insert a word or letter). Then
click the left mouse button to
actually position the cursor at
that point, and enter the word or letter.

Mouse Techniques
Because the mouse is a critical component of the computer, we’ll examine some
mouse techniques that will be used.
The mouse can be used in many different ways. There are primarily the two
mouse buttons, known as the left and right button. The left button is primarily
used. Some mouse techniques include:
Click: This is the easiest of the techniques, however it is very important that you
do it properly. To click, you press down one of the mouse buttons. As you click it,
it makes a “clicking” noise. The most important skill to learn when clicking is that
it only takes a very light, short tap to click a mouse button. Don’t click the mouse
too hard since this tends to slow you down. Once you have mastered clicking,
you will be ready to move on to the next most essential practice, pointing.
Left Clicking: This is the primary
“click” that you will use. This is
clicking on the left mouse button.
When someone says, “click here,”
that usually means to left click.
Right Clicking: This is used to
change options or perform
specific functions that aren’t
usually necessary for beginner.
Point: Use the mouse to move the mouse pointer so that it hovers over the top of
an icon or word on the screen. Sometimes, this is all that you need to do in order
to prompt a response from the computer (as an example, the shape of your
cursor may change).
Point and click: Move the mouse pointer over the top of an item (such as an icon)
on your screen and then (while holding your hand still) gently press and release
the left button on the mouse. This technique is often used to make a selection.

Double-click: While hovering the mouse pointer over an item on the screen,
quickly press the left mouse button two times. This may take some practice but it
is a very useful and important skill. If you are having problems double clicking, it’s
most likely because you’re moving the mouse slightly when double clicking. Try
to steady your hand and try it again. By double clicking, you are usually
prompting the computer to take an action on the item you selected (double
clicking on an icon on your computer desktop may open or start a program).
Click and drag: Press and hold down a mouse button (usually the left button). As
you hold down the button, move the mouse in any direction. Click and drag is a
method used when “highlighting” or “selecting” text. To do this to text, click at
the beginning of the text that you want to select, hold down the left mouse
button, and move your mouse to the end of where you want to highlight.
The Right Mouse Button (Uh-Oh!): What happens if you accidentally press the
right mouse button? A menu pops up— and it’s not a problem, but it can make
the computer do something that you don’t expect if you then click on the menu.
For now, avoid “confusing” the computer. If you accidentally right click and open
a box, left click in an open space (see picture) and the box will close.

Windows Basics
The Microsoft Windows Operating System
Microsoft Windows is the operating system that is installed on most computers.
An operating system is the software that runs your computer and makes it think.
Application software (a.k.a. programs) such as a word processing, spreadsheet
programs, or games runs on top of the operating system.
The first screen you see on the monitor when the
computer starts up is called the desktop. It is sometimes
referred to as The Desktop Environment (as a whole).
This is where you will do everything—write letters, send
emails, browse the Internet, and so forth.

The Desktop Environment
The desktop environment is made up of several parts including:
 Desktop Icons
 The Task Bar
 The Clock
 The Start Button
Desktop icons, sometimes called shortcuts, are quick ways to access different
programs. To use shortcut icons on the desktop environment to open programs,
use the mouse to point to the desktop icon that represents the program that you
want to open. Double click on the icon and the program will open or start.
The task bar is the area at the very bottom of the computer screen. You will soon
be able to multitask and do several things at once. The task bar is there to help
you keep things organized and become even more efficient.
There is a clock that conveniently tells you the time. Remember: When
double-clicking, do so
quickly or the computer
will get “confused.”

To use the start menu to open programs:
The Start Button
The start button is located on the lower left hand corner of your screen – on the
taskbar. It’s used to access all of the programs on the computer so you can
“start” them.
1. Point and click the mouse pointer at the button at the lower left corner of
the Windows desktop (the screen that appears when you first start up your
computer). This activates a pop-up menu.
2. Slide the mouse pointer up the menu to Programs. The menu selection will
be highlighted in blue and a sub-menu will be activated.
3. Slide the mouse pointer straight to the right onto the sub-menu.
4. Slide the pointer straight up or down to highlight the program group that
you would like to use and then click on the program you want to open.

Remember: You will not see
anything on the monitor
screen unless both the
computer and the monitor
are turned on.
Important: Shutting down
sometimes takes a long time.
Turning the Computer On and Off
On a desktop computer, there will be a button to turn on the computer. Similarly,
there will usually be a button on the monitor to turn on the monitor. These
buttons are usually on the front of the computer and the monitor. The computer
goes through a number of internal tasks when starting up. It may take a few
minutes for it to complete these tasks. Patience, as you will learn, is used a lot
when working with a computer. After the computer stops making what almost
sounds like a grinding noise (this is normal – it’s the hard drive being accessed)
and the picture on the screen stops changing, it is probably ready for you to use!
Turning a computer off takes more practice. You should follow the procedure
below that allows the computer to properly store files. Avoid unplugging the
computer or holding down the power button, unless the computer freezes.
1. Click on the start button at the bottom left of the
screen.
2. From the start menu choose Shut down.
3. In the dialog box that opens,
select Shut down (if it isn't
already pre-selected).
4. Click on the OK button.
5. Wait until the monitor turns black
and the computer is no longer
making a humming noise. Lastly,
turn off the computer monitor by
pressing the power button on the
monitor.

Accessories, Games, and then Solitaire.
Becoming Comfortable Using a Mouse: The Solitaire Card Game
It’s important to become comfortable with the mouse. To do this, we’ll use a
computer game called Solitaire. Computer Solitaire is similar to Card Solitaire, but
it is played on the computer and you use your mouse to move cards around. The
object of solitaire is to stack all the cards in 4 piles in their correct suits of
ascending rank. Piles of cards can be laid out in the bottom half of the screen as
an intermediate step. Access Solitaire by clicking on Start, All Programs,

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Setup
Three Regions make up the solitaire screen. These include Building Piles, The
Deck, and Suit Piles.
Building Piles – Located in the bottom portion of the solitaire window, the
building pile is where you will organize the cards before placing them in the suit
piles. The top card in each pile is face up. The rest are hidden. Once you remove
the top card from the pile, you may turn over the card that was under the
previously face-up card.
The Deck – Located in the top-left, it consists of cards you
will use in your piles. Click on the top card. It will draw a
card and put it into an adjacent pile face-up. Clicking on
the deck will draw another card. Once you have gone
through the entire deck once, a large “O” will appear
where the deck used to be. This lets you know that you
have gone through the deck once and if you click on the “O”,
the deck will be replaced again. You may go through the deck
as many times as you wish.
Suit Piles – Located at the top-right of the screen, these stacks are empty at the
beginning of the game. This is where you will stack your cards in ascending order
(From Ace, 2, 3 etc...) and in the same suit to win the game.
To move a card from one pile to another pile, (left) click and hold (click and drag)
and move your mouse so the card is on top of the pile that you want to move it
to. After the card is “over” where you want to place it, release the left mouse
button and it should stay in place. If you moved the card improperly, the card will
fly back to its original position and you have to move it again.

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Legal Moves in Solitaire
1. An ace can be placed in the Suit Pile.
2. A card at the top of a stack can be
moved to its corresponding suit
pile if the rank of the card at the
top of the stack is less than that
card.
3. Only a king can be placed in a
space not occupied by any other
card in the building piles.
4. Ordered cards at the bottom of a
building pile, in the deck, or in
the suit pile can be moved to
another
building pile if there is a card in the ordered sequence that has an opposite
color and a rank one less than the card at the top of the destination stack.
Example Steps
1. Move available cards on building piles
2. Check and cycle through deck
3. Move to suit piles
Windows Multitasking
Card Ranks are as
follows:
Kings have a rank of 13
Queens have a rank of 12
Jacks have a rank of 11

We will now move on to more advanced features on the
computer. We suggest that you open a program called Notepad.
To Open Notepad
1. First click start
2. Move up to Programs
3. Go to Accessories
4. Click Notepad
The minimize button is on the left. Click on this
button to cause the window to become a button on
the task bar.
The maximize/restore button is the middle button.
This button actually toggles between two different
buttons. Click on the maximize button to make the
window its largest size. Click on the restore button
to return the window to its original (medium) size.
The close button is on the right. Click on this
button to close the window. This closes whatever
program or document was in the window!

Working with
Windows
Each program or object that
you open appears in its own
window (a rectangular area
on the screen). These
windows open on top of
each other, so you may need
to make some adjustments
to be able to see the window
in which you want to work.
At the top right of each
window you will see three
buttons. These allow you to
minimize, maximize or restore,
or close the window.
How to switch between applications using the minimize feature
and the Taskbar.
You can open more than one program at a time on your computer. This is called
multitasking. There is a simple and easy way to organize all the tasks (or all of the
programs that are running). There are basically four different buttons that you’ll
use to organize tasks. The first button is the programs’ buttons is on the taskbar.
The Taskbar, again, is all the way at the bottom of your screen. It usually is grey,
but it can also be blue, green, red, and almost any other color you want it to be.
Note: To restore a minimized window to its
previous size, click on the window's button
located on the Task Bar (the area at the
bottom of the screen)

Notice how the
“Calculator” program is in
focus. You can tell because
it has a blue title bar while
the “Notepad” program is
unfocused because it is
grayish. Also, in the
taskbar, the program in
focus always has its button
pressed inward.
Multitasking Exercise
1. First open a program (try
notepad). Notice how
the name of the
program is displayed in a
button on the taskbar.
(This is true for most
programs, however
certain programs
(commonly intense full-
screen games) will take
up the entire screen and
hide the taskbar.
2. Next press the minimize
button at the top. See
how the program
disappears on your screen, but its button with its name is still in the taskbar.
3. Now open another program (try calculator). Minimize that program also. See
how it also is still in the Taskbar. The Taskbar always shows you what you have

opened, even if you have minimized it and it is no longer on
the screen. You can open as many programs as you want. To make the
program reappear, left click its name and it will pop up.
4. Try clicking on the other program on the taskbar. See how that program comes
up too (probably over the other one). Now click on the other program’s
window. It will come to the front. When you are done with a task/program,
just simply click on the “X” button and it will close.
Using Scroll Bars
The screen may have as many as two scroll bars available. The scroll bars allow
you to bring new information into view on the screen. The scroll bars have a
black arrow at each end and a square or rectangle in the area between the two
arrows. The vertical scroll bar is located on the right edge of the screen. The
horizontal scroll bar is located toward the bottom of the screen.
Use the vertical scrollbar to:
 Move up or down a line at a
time (or a small distance), click
once on the up or down arrow.
 Move up or down several lines
at a time, click and hold the up
or down arrow.
 Move up or down a portion of
the screen, click and drag the
scroll box (the square or
rectangle in the middle of the
arrows) up or down.
 Move up or down a screen at a
time, click in the light gray area
above or below the scroll box.

To use the horizontal scrollbar to:
 Move left or right a small distance, click once on the left or right arrow.
 Scroll left or right a larger distance, click and hold the left or right arrow.
 Move left or right a portion of the screen, click and drag the scroll box left
or right.
 Move left or right a screen at a time, click to the left or right of the scroll
box.
“Pull Down” Menus
“Pull Down” Menus are in many different applications. They offer a neat,
organized way to perform functions. Inside the “Pull Down” Menu, there are
different features and functions that can be accessed, depending on the type of
program that you are using. “Pull Down” Menus are grouped by categories,
depending on their function. Most
programs have certain categories
such as “File,” “Edit,” and “Help.”
The File “Pull Down” Menu provides
features that deal with the program
and how it operates. As an example,
in Notepad, you can save a
document, open a file, print a
document or exit Notepad by using
“Pull Down” menu.
The Edit “Pull Down” Menu allows
one to modify text, find objects and
words, and so on. Select the Help “Pull Down” Menu provides help when you
have questions, whether it’s in a manual, strategy guide, troubleshooting tips, a
wizard, or any other application.

Troubleshooting is a wonderful process, similar to problem solving. You hear it often with
computer problems. Essentially, you are looking at all the common problems and trying to find
a simple solution.
A wizard is a step by step program that guides you through another program that is more
complicated. There are wizards to help install programs on your computer, because it is very
difficult to do so “manually.” Other wizards include wizards for making cards, making letters,
and organizing data.
To operate a “Pull Down” Menu, just left click the name of
the menu, for instance, File, and then click on the entry that you desire on the list
and the operation will be executed, or carried out.
Working With Text
Working with text is also known as word processing. Word processors include
Microsoft Word, WordPerfect, Microsoft Works, Word Pad, and Notepad. Word
processors work nearly the same as a typewriter. The flexibility of a word
processor is its true value. With a typewriter, if you make an error on a
document, you would probably
need to retype the entire paper or
use the special white tape. Using
word processor, you can add,
remove, and replace text anywhere
without needing to retype
anything. The word processor will
automatically space and format
your paper. You can make multiple
copies of a paper without needing
to go to a copier.
In a word processor, when the
mouse pointer is within text, the
pointer will be in the shape of an I-beam. When you click the mouse to position
the cursor in the text, the cursor will change to a blinking vertical bar that
indicates the insertion point.

Inserting Text
Use the mouse or arrow keys to place the insertion point within the text at the
point where the text is to be inserted.
Type the desired text.
Printing
Often, you might want a printed version (a hard copy) of your letter or document
to take with you. Most word processing programs make it easy to print.
First, make sure you have a printer hooked up. If you don’t have a printer, ask a
trusted technology-savvy person to help you get one.
To print an open file using printing
options:
1. From the FILE menu, choose PRINT.
2. In the dialog box that opens
(similar to the one on the right),
select the printing options that
you want to apply.
3. Click on the OK button (or Cancel
button if you are not ready to
print).
To print an open file using DEFAULT printing options, most programs include a
Print button on the toolbar. It may look something like this: . (In most
programs, using the toolbar Print button will automatically print all of the pages
of the file).

Congratulations!
You have just completed the Computer Basics Class! Please keep this
packet handy for any quick-reference questions you might have in the
future. It is also a good idea to practice the different exercises
occasionally. Congratulations and have fun with the computer! Most
importantly, you are ready to learn how to use the Internet, email, and
social networking. There are specific Net Literacy lessons to help teach
each of these skills.

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