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BC460
SAPscript Form Printing and Text
Management
mySAP Technology
Date
Training Center
Instructors
Education Website
Instructor Handbook
Course Version: 2001 Q3
Course Duration: 3 Day(s)
Material Number: 50066148
Owner: Illya Bentink (D023611)
An SAP Compass course - use it to learn, reference it for work

Copyright
Copyright © 2004 SAP AG. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose
without the express permission of SAP AG. The information contained herein may be changed
without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary software
components of other software vendors.
Trademarks
• Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are
registered trademarks of Microsoft Corporation.
• IBM®, DB2®, OS/2®, DB2/6000®, Parallel Sysplex®, MVS/ESA®, RS/6000®, AIX®,
S/390®, AS/400®, OS/390®, and OS/400® are registered trademarks of IBM Corporation.
• ORACLE® is a registered trademark of ORACLE Corporation.
• INFORMIX®-OnLine for SAP and INFORMIX® Dynamic ServerTM are registered
trademarks of Informix Software Incorporated.
• UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of the Open Group.
• Citrix®, the Citrix logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®,
VideoFrame®, MultiWin® and other Citrix product names referenced herein are trademarks
of Citrix Systems, Inc.
• HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World
Wide Web Consortium, Massachusetts Institute of Technology.
• JAVA® is a registered trademark of Sun Microsystems, Inc.
• JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for
technology invented and implemented by Netscape.
• SAP, SAP Logo, R/2, RIVA, R/3, SAP ArchiveLink, SAP Business Workflow, WebFlow, SAP
EarlyWatch, BAPI, SAPPHIRE, Management Cockpit, mySAP.com Logo and mySAP.com
are trademarks or registered trademarks of SAP AG in Germany and in several other countries
all over the world. All other products mentioned are trademarks or registered trademarks of
their respective companies.
Disclaimer
THESE MATERIALS ARE PROVIDED BY SAP ON AN "AS IS" BASIS, AND SAP EXPRESSLY
DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR APPLIED, INCLUDING
WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, WITH RESPECT TO THESE MATERIALS AND THE SERVICE,
INFORMATION, TEXT, GRAPHICS, LINKS, OR ANY OTHER MATERIALS AND PRODUCTS
CONTAINED HEREIN. IN NO EVENT SHALL SAP BE LIABLE FOR ANY DIRECT,
INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES OF ANY
KIND WHATSOEVER, INCLUDING WITHOUT LIMITATION LOST REVENUES OR LOST
PROFITS, WHICH MAY RESULT FROM THE USE OF THESE MATERIALS OR INCLUDED
SOFTWARE COMPONENTS.

About This Handbook
This handbook is intended to complement the instructor-led presentation of this
course, and serve as a source of reference. It is not suitable for self-study.
Typographic Conventions
American English is the standard used in this handbook. The following
typographic conventions are also used.
Type Style Description
Example text Words or characters that appear on the screen. These
include field names, screen titles, pushbuttons as well
as menu names, paths, and options.
Also used for cross-references to other documentation
both internal (in this documentation) and external (in
other locations, such as SAPNet).
Example text Emphasized words or phrases in body text, titles of
graphics, and tables
EXAMPLE TEXT Names of elements in the system. These include
report names, program names, transaction codes, table
names, and individual key words of a programming
language, when surrounded by body text, for example
SELECT and INCLUDE.
Example text Screen output. This includes file and directory names
and their paths, messages, names of variables and
parameters, and passages of the source text of a
program.
Example text Exact user entry. These are words and characters that
you enter in the system exactly as they appear in the
documentation.
<Example text> Variable user entry. Pointed brackets indicate that you
replace these words and characters with appropriate
entries.
Icons in Body Text
The following icons are used in this handbook.
2001/Q3 © 2004 SAP AG. All rights reserved. iii

About This Handbook BC460
Icon Meaning
For more information, tips, or background
Note or further explanation of previous point
Exception or caution
Procedures
Indicates that the item is displayed in the instructor’s
presentation.
iv © 2004 SAP AG. All rights reserved. 2001/Q3

Contents
Course Overview......................................................... vii
Course Goals ...........................................................vii
Course Objectives .................................................... viii
Unit 1: SAPscripts Overview ............................................ 1
Introduction to SAPscript...............................................2
Components of SAPscript .............................................8
Unit 2: Form Elements.................................................. 17
Structuring Pages..................................................... 18
Structuring Forms..................................................... 29
Editing Forms.......................................................... 43
Unit 3: The PC Editor and the Line Editor.......................... 55
SAPscript Editors ..................................................... 56
Form Elements ........................................................ 78
Unit 4: Symbols and Control Commands .......................... 89
Symbols ................................................................ 90
Control Commands ..................................................101
Unit 5: Print Program ..................................................125
Introduction to the Print Program ..................................126
Using the Print Program ............................................131
Unit 6: Styles.............................................................163
Introduction to Styles ................................................164
Unit 7: SAPscript: The Next Generation...........................171
Introduction to SAP Smart Forms..................................172
Future of SAPscript ..................................................178
Unit 8: Modifications in SAPscripts ................................185
Modifying the Print Program........................................186
Modifying Forms .....................................................200
Transporting SAPscript Objects....................................205
2001/Q3 © 2004 SAP AG. All rights reserved. v

Contents BC460
Unit 9: Font Maintenance .............................................215
Introduction to Font Maintenance..................................216
Appendix 1: Appendix ..............................................229
Index .......................................................................245
vi © 2004 SAP AG. All rights reserved. 2001/Q3

Course Overview
This course provides you with an overview of SAPscripts. The course discusses
the various form elements and the editors that are used to write to SAPscripts,
such as PC Editor and Line Editor. This course also introduces several symbols
and control commands that are used to perform various operations on SAPscripts,
such as formatting SAPscripts. Next, the course discusses the print program and
describes how to print using the print program. The course also describes the
use of various styles to format SAPscripts and the modifications that you can
apply to SAPscripts. Finally, the course introduces you to various fonts and their
maintenance.
Target Audience
This course is intended for the following audiences:
• Project team
• Employees processing data
• Employees responsible for organization organizing data
Course Prerequisites
Required Knowledge
• BC 400 ABAP Workbench Basics
Course Duration Details
Unit 1:
SAPscripts Overview
Introduction to SAPscript 30 Minutes
Components of SAPscript 20 Minutes
Unit 2: Form Elements
Structuring Pages 30 Minutes
Structuring Forms 30 Minutes
Editing Forms 20 Minutes
Unit 3: The PC Editor and the Line Editor
SAPscript Editors 20 Minutes
Exercise 1: SAPscript Editors 15 Minutes
Form Elements 20 Minutes
Unit 4: Symbols and Control Commands
Symbols 30 Minutes
Control Commands 20 Minutes
2001/Q3 © 2004 SAP AG. All rights reserved. vii

Course Overview BC460
Exercise 2: Using Control Commands 20 Minutes
Unit 5: Print Program
Introduction to the Print Program 20 Minutes
Using the Print Program 25 Minutes
Exercise 3: Using the Print Program 20 Minutes
Unit 6: Styles
Introduction to Styles 10 Minutes
Unit 7: SAPscript: The Next Generation
Introduction to SAP Smart Forms 25 Minutes
Future of SAPscript 20 Minutes
Unit 8: Modifications in SAPscripts
Modifying the Print Program 25 Minutes
Exercise 4: Customizing Using the Print Program 20 Minutes
Modifying Forms 20 Minutes
Transporting SAPscript Objects 25 Minutes
Unit 9: Font Maintenance
Introduction to Font Maintenance 35 Minutes
Course Goals
This course will prepare you to:
• Describe form printing in the context of SAP R/3 Enterprise
• Make changes to SAP standard forms and SAP print programs
• Transport SAPscript objects
Course Objectives
After completing this course, you will be able to:
• Maintain forms using SAPscript tools
• Use SAPscript control statements and symbols
• Control the print output using print programs
• Change print programs and forms in SAP R/3 Enterprise
• Use font maintenance in the SAP R/3 Enterprise
SAP Software Component Information
The information in this course pertains to the following SAP Software Components
and releases:
viii © 2004 SAP AG. All rights reserved. 2001/Q3

BC460 Course Overview
Level of Knowledge Required
The instructor should know a lot about the SAPscript environment and the
ABAP Workbench. Good SAPscript knowledge is mandatory for the Units Form
Elements, SAPscript: The PC Editor and the Line Editor, and Styles. The part
that deals with the print program requires that the instructor is familiar with the
ABAP Workbench and the ABAP programming language. The instructor should
have taught at least one of the ABAP Workbench courses, either BC400 (Level
2), BC410 (Level 3) or BC405 (Level 5). We recommend the instructor to teach
both BC400 and BC410. BC405 alone is not sufficient for preparation. With
regard to the customer questions to be expected, knowledge of Customizing and
spool-related topics (font setup, bar codes, and so on) is a plus.
Courses Recommended as Preparation
SAP20 mySAP.com Application Fundamentals SAP50 mySAP.com Technical
Fundamentals CA110 SAPscript – Texts, Styles, Forms CA120 SAPscript
Programming Interface BC400 ABAP Workbench: Concepts and Tools BC410
Transaction Programming
Online Help Recommended as Preparation
Be cautious because parts of the extended help are not up-to-date.
Documentation Recommended as Preparation
Documentation manuals: BC – Word-Processing in the SAPscript Editor,
BC - Style and Form Maintenance, SAPscript Printing with Forms – ABAP
Programming – Spool Management R/3 System: Printout design, Step-by-Step
Guide to SAPscript Layout Sets (Version 1) by the R/3 Simplification Group
Online documentation for the SAPscript function modules
Hints on Preparing This Course
The actual preparation for the course BC460 should occur in several phases:
1. Contents-related orientation phase
Attending the course BC460
2. Evaluation phase
Clarifying all questions concerning course contents, working through all
exercises and the demonstration and model solution programs, designing and
creating your own form and print program.
3. Reinforcement phase
Attending the above-mentioned preparatory courses, providing support
during class exercises and instructive development
2001/Q3 © 2004 SAP AG. All rights reserved. ix

Important note: This guide is designed to give didactic instructions for the
course. To avoid redundancies, the guide does not cover any contents-related
details which you can find on the slides and in the notes.
Training System Data Required
You need the data from the Basis flight data model for the examples used in the
course. You only need the data of the tables SPFLI, SFLIGHT, SBOOK, and
SCUSTOM. You can generate data in these tables as required using the role
SAP_TRAINING.
User IDs and Passwords for Course Participants
Users can be created using the role SAP_TRAINING. This role basically contains
the functions of the former area menu bc_menu. You can use the user entered
as the default as your copy template.
Preparation in the System
The sample forms for the course are in client 000 in development class BC460.
You must copy the forms used as templates for the exercises to the current client
if they are not present in the training client before the course begins. To do this,
call transaction SE71 and choose Utilities → Copy from client. The texts required
for the exercise in the Unit Symbols and Control Commands are in client 400. If
a course is held in another client, you must copy the texts from client 400 to the
current client. Do to this, call transaction SO10 and choose Utilities → Copy from
client. The instructor has to configure the training system for the course as follows:
Configuration of a Two-System Landscape
For a description on how to configure a two-system landscape, refer to the central
Instructor Guide BC4xx - ABAP Workbench (Generic for all courses between
BC400 and BC490). You can find this guide in SAPNet under SAP Education
Services → SAP Standard Training 4.6c → Basis. Start the offline version of
BC460.
Example ABAPs
The example objects of BC460 are located in the development class BC460.
Objects that are standard Dictionary objects of the flight data model are in
development class SAPBC_DATAMODEL. They are delivered to all customers
as part of the standard SAP System.
Any changes to objects in the development classes BC* are transferred to the
training master system ID3 by means of special internal SAP transports. The
changes become effective in IDES when the corresponding release level is
upgraded.
CATTs
None
Technical Hints
x © 2004 SAP AG. All rights reserved. 2001/Q3

BC460 Course Overview
None
Goals and Objectives
The first part of the course introduces the participants to the components of form
printing (Unit 2 to 7), while the second part gives an overview of how to change
forms or print programs, and explains the basics of transporting SAPscript objects.
The course concludes with summary information on font maintenance in the R/3
System.
Course Structure and Flow
Given the scope of the topics to be covered in the course, the instructor has
sufficient time to provide detailed information in some cases. Units 3 and 4
describe the components to create forms and the use of editors. The first exercise
comes after Unit 4. You need to encourage the participants explore the form
maintenance transaction to make themselves familiar with the tool before they
work through the first exercise. Unit 3 is very complex and you should provide
several examples. Unit 5 deals with assigning values to symbols and describes
the most important control commands.
The instructor should illustrate the concept of address formatting and the definition
of boxes and shading with hands-on examples. The Unit on the print program
requires the participants to have good knowledge of the ABAP Workbench. If the
participants are not familiar with ABAP Workbench, the instructor should give a
short overview of the Workbench. The instructor may ignore the Styles Unit
because working with styles should be avoided. But some standards use styles.
Unit 8 has been added to BC460 to inform participants of the new 4.6C tool SAP
Smart Forms. Unit 9 covers the Customizing settings, which are required if the
standard system is modified and explains the transport and client-dependency of
SAPscript objects. Unit 10 explains how system and printer fonts are related. The
instructor may omit the Appendix and only deal with it, if required.
The Appendix contains information about Customizing settings, inserting logos,
and writing the programming interface to format text. The course is scheduled
to end at 01:00 p.m. on the last day.
2001/Q3 © 2004 SAP AG. All rights reserved. xi

Unit 1
1 SAPscripts Overview
This unit is designed to give participants an overview of SAPscript. Participants
will learn how SAPscript is used and integrated into SAP R/3 Enterprise and
identify the resulting benefits. They get to know how forms interact with the
print program and the role of the composer. They also learn that a print program
is always required to print forms and that the composer recognizes the tasks of
the print program.
Unit Overview
This unit is designed to give an overview of SAPscript. This unit discusses how
SAPscript is used and integrated into SAP R/3 Enterprise and the advantages
of the integration. Next, the unit introduces how forms interact with the print
program and the role of the composer in the interaction. Finally, the unit discusses
the need for a print program to print forms.
Unit Objectives
After completing this unit, you will be able to:
• Understand SAPscripts
• List the advantages of SAPscripts
• Understand the components of SAPscripts
Unit Contents
Lesson: Introduction to SAPscript ...............................................2
Lesson: Components of SAPscript ..............................................8
Demonstration: Using SAPscript ......................................... 11
2001/Q3 © 2004 SAP AG. All rights reserved. 1

Unit 1: SAPscripts Overview BC460
Lesson:
2
Introduction to SAPscript
Lesson Duration: 30 Minutes
Lesson Overview
This lesson introduces SAPscripts and the need for using SAPscripts. It also
discusses the advantages of using SAPscripts and explains the user’s perspective
of SAPscripts.
Lesson Objectives
After completing this lesson, you will be able to:
The Purpose of SAPscript: Explain how SAPscript can be used.
Demo: Create an e-mail with text format SCR and create the program
documentation.
SAPscript in SAP R/3 Enterprise: Explain how SAPscript is integrated into
SAP R/3 Enterprise. Explain the consistent look and feel in the applications; if
required, mention that the course contents are not application-specific.
SAPscript from a User’s Point of View: Explain the components of SAPscript
and how users use with these components.
Benefits of SAPscript: List the benefits of SAPscript.
Business Example
You are working with a garment export house that exports a large variety of
readymade garments to various distributors across the world. As a result, the Sales
and Distribution department of the export house needs to frequently create and
print invoices in a specified format. The export house is looking for options that
can be used to make their task simple.
As the Technology Head of this export house, you suggest the use of SAPscripts.
Next, you need to make a presentation on SAPscripts, the need for SAPscripts,
and the advantages of SAPscripts to the management. You also need to discuss the
components of SAPscripts in the presentation.
2 © 2004 SAP AG. All rights reserved. 2001/Q3

BC460 Lesson: Introduction to SAPscript
Need for SAPscript
Figure 1: The Purpose of SAPscript
Every company needs to print documents, such as invoices and delivery notes,
with a uniformly defined layout.
These documents are often created automatically.
The basic layout of the document is predefined. But, in many cases, other data,
such as address data or purchase order items, has to be merged with the document.
This data might be entered manually by an employee or retrieved from a database
table.
Large quantities of these documents may have to be produced. Form printing
includes large print runs of documents, such as pay slips, checks, order
confirmations, and reminders.

SAPscript in SAP R/3 Enterprise
Figure 2: SAPscript in SAP R/3 Enterprise
SAPscript is an integrated tool used to enter text and print forms in many SAP
R/3 Enterprise applications, such as accounting, sales and distribution, production
planning, and online documentation.
Advantages of SAPscript
• Multilingual capability
• High performance when printing large quantities
• Uniform corporate design in documents
• Word processing scalability
• SAP R/3 Enterprise transport and translation connections
• Platform independence
The PC editor supports Asian languages in addition to other languages. Form
printing enables you to use different address layouts based on the country and
use multiple currencies simultaneously.
SAPscript supports a uniform design across all documents.
Editor interfaces provide you with various functions according to the application.
SAPscript can be run on all front-end applications supported by SAP.

SAPscript: User’s Perspective
Figure 3: SAPscript from a User’s Point of View
A document’s layout is defined in a form.
Text modules are entered using the SAPscript Editor and stored centrally in the
database.
Most SAPscript users only use the Editor, which is used to type text such as letters.
You can generate documents automatically from an ABAP program using the
SAPscript programming interface.

Facilitated Discussion
To explain the need for SAPscripts
Discussion Questions
Use the following questions to engage the participants in the discussion.Feel free
to use your own additional questions.
Discuss the need for SAPscripts.

Lesson Summary
You should now be able to:

Lesson:
6
Components of SAPscript
Lesson Overview
This lesson introduces you to the various components of SAPscript, such as forms
and print programs.
Lesson Objectives
Explain the interaction between the form and the print program. Discuss the role
of the composer.
Forms: Explain the purpose and function of forms. Describe the basic procedure
to use forms.
The Print Program: Explain the tasks performed by a print program.
Processing Sequence – The Composer: Explain how the SAPscript components
interact when forms are printed.
Business Example
You are working with a garment export house that exports a large variety
of readymade garments to various distributors across the world. The export
house uses SAPscripts to create and print invoices generated by the Sales and
Distribution department.
As a sales executive of the export house, you need to edit the invoices.

BC460 Lesson: Components of SAPscript
Forms
Figure 4: Forms
A form specifies the appearance and structure of a document.
Every SAPscript document uses a form.
Forms contain predefined text modules with space reserved for variable data. You
can use these text modules in various applications.
To make changes to your documents, such as moving a piece of text or changing
fonts, paragraph formats, and tabs, you only need to change the form.
To edit forms, select Tools → SAPscript → Form from the SAP R/3 Enterprise
main menu.
You can create your own form by copying and customizing existing forms.
Print Program
Figure 5: The Print Program

The print program performs the following tasks:
• Controls the actual output text to the printer, screen, or fax machine
• Selects data from the database or from user input
• Selects a form and controls the text to be printed, the sequence of the text,
and the frequency of occurrence of the text
• Determines various printer attributes, such as output device, number of
copies, whether or not to print
Interaction Between the Components of SAPscript
Figure 6: Processing Sequence: The Composer
The final appearance of your document depends on the interaction between your
print program and the form.
The SAPscript print program initializes the printing process. Every command
entered using the SAPscript programming interface is transferred to the composer.
The composer receives layout information from the form specified in the print
program. The documents are formatted according to this layout information.
If the documents contain variables, the composer replaces these variables with
data from SAP R/3 Enterprise or with the user data selected by the print program.
The print program controls the completion of the form. After the form is
completed, the composer places the completed document in the spool to start
printing the form.

Demonstration: Using SAPscript
Purpose
To demonstrate the use of SAPscript
System Data
System:
Client:
User ID:
Password:
Set up instructions:
1. Create program documentation or an e-mail message in the SAPscript editor
to demonstrate that SAPscript is also used in other areas.

To explain the components of SAPscripts
Discuss the components of SAPscripts.

Lesson Summary

Unit Summary BC460
Unit Summary

BC460 Test Your Knowledge
11
Test Your Knowledge
1. In which departments can SAPscript be used?
Choose the correct answer(s).
□ A Human Resources Management
□ B Material Management
□ C Sales and Distribution
□ D Production Planning
2. Which feature of SAPscript enables it to run on all front-end applications
supported by SAP?
Choose the correct answer(s).
□ A Multilingual capability
□ B High performance when printing large quantities
□ C Uniform corporate design in documents
□ D Word processing scalability
□ E SAP R/3 Enterprise transport and translation connections
□ F Platform independence
3. A specifies the appearance and structure of a document.
Fill in the blanks to complete the sentence.
4. List a few functions of a print program.

Test Your Knowledge BC460
12
Answers
1. In which departments can SAPscript be used?
Answer: A, B, C, D
SAPscript can be used in Human Resources Management, Material
Management, Sales and Distribution, and Production Planning departments.
2. Which feature of SAPscript enables it to run on all front-end applications
supported by SAP?
Answer: F
Platform independence enables SAPscript to run on all front-end applications
supported by SAP.
3. A form specifies the appearance and structure of a document.
Answer: form
4. List a few functions of a print program.
Answer: A print program performs the following functions:
• Controls the actual text output to the printer, screen or fax machine
• Selects data from the database or from user input
• Selects a form and controls the text to be printed, the sequence of the
text, and the frequency of occurrence of the text
• Determines various printer attributes, such as output device and
number of copies

Unit 2
13 Form Elements
Participants should learn how forms are structured. They should be introduced
to the components of a form, such as the header, page layout, paragraph and
character formats, and documentation. The instructor should show the learners
how they can maintain existing forms. The instructor should demonstrate the form
maintenance transaction, both in the graphical and in the alphanumerical Form
Painter, so that the learners not running a 4.0 Release are also able to edit forms.
Note: Each time a form is changed and reactivated, the print program
must be restarted to see the print preview.
Unit Overview
This unit introduces forms and their structures. Next, the unit gives an overview
of the components of the form, such as the header, page layout, paragraph and
character formats, and documentation. The unit also describes the methods
used to maintain forms and the form maintenance transaction. You can use this
information to edit forms.
Unit Objectives
After completing this unit, you will be able to:
• Understand pages and windows
• Structure pages using windows
• Understand form formats
• Identify page layouts
• Use Form Painter
Unit Contents
Lesson: Structuring Pages ..................................................... 18
Lesson: Structuring Forms ..................................................... 29
Lesson: Editing Forms .......................................................... 43

Unit 2: Form Elements BC460
Lesson:
14
Structuring Pages
Lesson Overview
This lesson introduces you to pages and windows and describes how to structure
pages using windows.
Lesson Objectives
Explain how a form is structured and describe the components used for form
maintenance.
Example - Booking Confirmation: Show a typical form.
Structuring Pages Using Windows:Explain that text is displayed in windows.
Elements to Structure Text: List other formatting options provided by paragraph
and character formats.
Forms - Pages: Explain that different page formats can be used and that a static
page sequence can be defined.
Windows and Page Windows:Explain the difference between logical and
physical windows. You should not deal with this topic too quickly because
learners normally have difficulty in understanding this difference.
Window Types:Explain with examples the different window types and how these
windows are used.
Main Window:Explain that the main window is used to display body text and list
the advantages (automatic page break, body text spanning multiple pages).
Defining Page Windows:Explain how to create and position a page window on
a form page.
Objective - Structuring Pages Using Windows: Explain to the participants that
the different output areas are called windows.
Windows and Page Windows - Attributes:Demonstrate the window and page
window functions in the alphanumeric Form Painter in the system. Explain the
differences between windows and page windows.

BC460 Lesson: Structuring Pages
Business Example
You have created forms to edit the invoices created by the Sales and Distribution
department of your export house. The form contains various output areas called
windows. To format the invoice, you need to organize the text of the invoice
within the form windows using text elements and paragraphs.
Introduction to Pages
Figure 7: Example: Booking Confirmation
A typical form contains the following information:
• Address
• Sender
• Body copy
• Business transaction data such as booking data
The text and data is spread over several pages in a form.

Figure 8: Forms: Pages
A form can have one or more pages. You determine the page sequence of a
document by entering the page that follows the one you are currently on. You must
always enter a starting page in the header of a form.
A specific page format, such as LETTER or DIN A4, is defined for each form.
SAPscript allows automatic page numbering.
Figure 9: Pages: Attributes
Page attributes include Next page, Page counter, and Print attributes.

The counter settings determine whether or not page numbers should increase,
remain the same, or revert to their initial value.
The print attributes allow you to choose which paper tray you want to use and
whether or not you want to print the form on single sheets or on both sides of
the sheet.
Introduction to Windows
Figure 10: Windows and Page Windows
Windows can appear on numerous pages within a form. As a result, SAPscript
differentiates between logical windows and physical page windows.
The user determines the location of page windows on each page by entering the
size and position. A window can have a different size and position on different
pages.
Text that appears in page windows is defined for an entire form using the form’s
corresponding logical window.

Figure 11: Window Types
There are two types of windows in SAPscript:
• MAIN
• VAR
Windows of type MAIN are used to display text that spreads across multiple pages.
Windows of type VAR may vary in size and position for each page that they
appear on. The text entered in the corresponding logical windows is always
displayed on each page where the window appears. Any text that cannot be fully
displayed due to the small size of the window is lost.
Up to Release 4.0, windows of type CONST exist. These windows function
similar to the VAR windows.

Figure 12: Main Window
In main windows, variable length text is displayed, for example, all bookings
of a specific customer.
Whenever the output area of one page is filled, SAPscript continues displaying
the body text in the main window on the next page.
Main windows can have different heights and can be positioned differently on
pages where they appear; but the windows must be of the same width.
Figure 13: Defining Page Windows
All forms have predetermined page formats, such as LETTER or DIN A4.

The position of a page window is indicated by its distance from the top and left
edges of the page.
The size of a page window is determined by its height and width.
Both position and size can be defined using various units of measure, such as
lines or characters.
Figure 14: Windows and Page Windows: Attributes
Windows and page windows are dealt with separately in the alphanumeric Form
Painter.
You can define logical windows in a form by specifying the name and type of the
window. To specify the main window, which can contain text exceeding one
page, use MAIN.
To specify other windows of a form, use VAR in Release 4.0. In earlier releases,
use CONST.
• CONST: The window has the same dimensions on all pages where the
window appears.
• VAR: The height and width of the window can vary.
To create text for individual windows of the form, choose Text elements. The text
you create is divided into text elements that are stored with the form. You will
learn about the Text Editor in the next chapter.
You can set a default paragraph for any window, which then applies to all text
elements within the paragraph.
You can assign logical windows to any page of your form. You can define
the distribution of page windows on a page by specifying the size and position
of the windows.

To print labels or documents with more than one column, you can define more
than one main window on any page by selecting Edit → Windows → Create →
Main window.
Structuring Pages Using Windows
Figure 15: Structuring Pages Using Windows
The various output areas found on a form page are called windows.
You can organize text within windows using text elements and paragraphs.

Figure 16: Structuring Pages Using Windows
Windows on a form page display output such as addresses or detail items.

To understand the process of structuring pages using windows.
Discuss the process of structuring pages using windows.

Lesson Summary

BC460 Lesson: Structuring Forms
Lesson:
24
Structuring Forms
Lesson Overview
This lesson starts with an introduction to form elements and then describes how
to structure forms in various formats, such as paragraph and character formats.
Finally, it discusses the various page layouts.
Lesson Objectives
• Understand form formats
• Identify page layouts
Elements for Structuring Text: List the formatting options provided by
paragraph and character formats.
Forms - Elements: Explain the elements available to design a form.
Paragraph Formats - Metric Sizes: Explain what paragraph formats define.
Character Formats: Explain what character formats define.
Page Layout - Pages: Demonstrate the functions in the system in detail.
Pages - Attributes: Demonstrate the functions in the system in detail.
Page Layout - Windows and Page Windows: Demonstrate the functions in the
system in detail.
Page Layout - Options: Demonstrate the functions in the system in detail.
Windows and Page Windows - Attributes: Demonstrate the window and page
window functions in the alphanumeric Form Painter in the system. Point out the
difference between windows and page windows.
Paragraph Formats - Attribute Types: Explain the individual attribute types in
the system using at least one example. Mention the hierarchy again and show, for
example, in which cases the font attributes in the header data apply.
Character Formats - Attribute Types: Explain when and how character formats
are used. Describe the attributes of a character format in detail. Mention the
hierarchy again and show, for example, in which cases the font attributes of the
assigned paragraph format apply.
Form Elements - Documentation: Explain that participants can write the
documentation for a form. For example, changes to forms should always be
documented.

Exercise for Form Elements: You can insert an additional exercise at this point,
in which customers create a form of their own. Creating unnamed text elements
requires rudimentary knowledge of the SAPscript editor.
Business Example
As a sales executive of the export house, you need to modify the appearance of
text in invoices printed using SAPscripts.
Elements
Figure 17: Forms: Elements
The following sub-objects allow you to structure forms in SAPscript:
• Page layout
• Paragraph formats
• Character formats
Use the Form Painter to edit the individual sub-objects of a form.

Figure 18: Form Elements: Documentation
Any changes that you make to a form should be documented accordingly.
You can maintain form documentation using the Form documentation button.
When you click this button, a list of form components, such as pages, windows,
and text elements, is displayed.
On this screen, you can enter text describing the individual components.
Paragraph Formats
Figure 19: Paragraph Formats: Metric Sizes
You can modify the appearance of text in SAPscript by changing the paragraph
and character formats.

Paragraph formats define the following:
• Line spacing
• Vertical spacing: before and after
• Left margin/right margin
• Paragraph alignment: left or centered
• First line indentation
• Tabs
• Fonts
• Outline options
• Standard attributes
• Font attributes
• Tabs
• Outline attributes
Figure 20: Paragraph Formats: Standard Attributes

You can specify the following standard paragraph attributes:
• Left/right margin
• Paragraph indentation
• Line spacing
• Vertical spacing: space before or space after
• Paragraph alignment: left, right, centered, or justified
• Page protection: no automatic page break within a paragraph
The characteristics of a paragraph are described by different attributes. Choose
Standard, Font, Tabs, or Outline to switch between various attributes.
Figure 21: Paragraph Formats: Font Attributes
Font attributes for paragraphs include:
• Font family, such as Courier, Helvetica or Times Roman
• Font size (in tenths of a point)
• Bold
• Italics
• Underlining, including the following additional options: spacing, thickness,
and intensity
You can take a particular font attribute from the general form attributes and use the
attribute in the current paragraph by changing your settings to the following:
• Font family = space
• Font size = 0
• Bold, italics, and underlining all set to Retain

Figure 22: Paragraph Formats: Tabs
Tab attributes control the tab positions in a paragraph.
You can define several tab positions. To align a paragraph, you can use the
following tab positions: LEFT, RIGHT, CENTER, SIGN, or DECIMAL. In
addition to the tabs of a paragraph format, standard tabs are available.
To define the position of numbers in a paragraph, select SIGN or DECIMAL.
SIGN allows you to define numbers, which are right-aligned at the tab position.
This allows you to inset a minus sign or blank space at the end of the number.
DECIMAL allows you to align decimal points with any tab position.
Figure 23: Paragraph Formats: Outlines

You can use the outline attributes provided by SAPscript to divide text into units,
such as chapters, subchapters and sections.
To number paragraphs automatically, select one of the following numbering types:
• Arabic numerals, such as 1, 2, 3...
• Roman numerals, such as I, II, III...
• Letters, such as a, b, c...
• Fixed characters, such as *, *, *...
You can also number text units by creating consecutive numbering levels, as
shown:
1. First level
1.1. Second level, linked to first level
1.2. Second level, linked to first level
2. First level
[...]
Character Formats
Figure 24: Character Formats

You can define the following character format attributes:
• Font
• Font size
• Bold or Italics
• Underlining
• Standard attributes
• Font attributes
Figure 25: Character Formats: Standard Attributes
Standard character format attributes include:
• Protected: The character string cannot be broken up and the entire string is
printed on one line.
• Hidden: The character string is not printed.
• Superscript: The character string is printed half a line space above the line.
• Subscript: The character string is printed half a line space below the line.
• Barcode: The character string is encrypted and printed as a bar code.

Figure 26: Character Formats: Font Attributes
You can define font attributes by specifying the font, font size, or font style.
To override a previously defined form header or paragraph format, choose On or
Off.
If you want the font attributes you have selected for a specific paragraph to be
valid for the remainder of the form, choose Retain or leave the values for Font
family and Font size blank.
Page Layout
Figure 27: Graphical Form Painter: Page Layout

Page layouts can be edited in both the administrative window and the graphic
design window.
In the design window, you can set the size and position of display areas using
drag and drop.
The most important attributes of the current page and its windows are displayed
in the administrative window.
Figure 28: Page Layout: Pages
Forms can have multiple pages defined for them. A document’s page sequence is
controlled statically by the First page value entered in its header data and by the
Next page value entered in its Page attributes.
If no Next page value is specified, form printing ends with the current page.
Use the Layout function from the initial Form Painter screen to call the graphical
Form Painter. From the Page layout screen, you can define the pages you need.
You can select standard functions, such as Create page, Copy page, and Delete
page, using the Edit → Page... menu or by clicking the appropriate button on
the screen.
Additional attributes can be entered for all pages found in the list box.

Other documents randomly have
different content

the work of the factory will permit. If it can remain a couple of days
in the press, it is an advantage.
The curds prepared in the manner we have been describing for good
milk, does not have a very promising look to an American cheese-
maker. It is tough and stringy, and quite elastic. At least, such was
the appearance of the curd which we saw. It is proper to state,
however, that it was made of tainted milk, and the taint was quite
marked in the curd. This, Mr. Macadam told us, was the condition of
most of the milk and curds for some weeks past in that factory; yet,
the taint did not show in the cheese on the ranges, except in a few
instances where the curd had been salted a little too sweet, as he
thought.
The great secret of his success, he seemed to think, was in getting
rid of the whey early, in allowing a good deal of acid to develop,
especially in tainted curds, in airing the curds and allowing the gases
to escape, and in salting well.
Mr. Macadam's cheese, as a general thing, tried splendidly. It was firm,
flaky, buttery and fine-flavored. His opinion is, that American cheese
is, as a general rule, salted too sweet and too low, for the purpose
of having it cure quick for market; but it lacks good keeping
qualities, and verifies the old adage, "Soon ripe, soon rotten." It is
hard to overcome this desire for quick returns; but he would
recommend those who wish to improve American cheese, to sour
rather more, salt a little more, and color a little less—as little as the
market will allow—as coloring is believed to be positively injurious to
quality. The tendency should be in these directions, in order to make
a slower curing, better keeping and better flavored article.
But, it must be borne in mind, that Mr. Macadam has in view his own
process of manufacture, and that allowances must be made for
different modes. Let each be ready to receive hints, make his own
experiments, and abide by his own decisions.

FOOTNOTE:
[A] "A good cheese is rich, without being greasy, with a sweet, nutty
flavor; clear, equal color throughout; of a compact, solid texture,
without being waxy; firm, yet melting easily in the mouth, and
leaving no rough flavor on the palate."

*** END OF THE PROJECT GUTENBERG EBOOK HINTS ON CHEESE-
MAKING, FOR THE DAIRYMAN, THE FACTORYMAN, AND THE
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