Building a social business – combining external and internal social media
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This document discusses how to build internal social collaboration capabilities within an organization. It suggests that as external social media like Facebook and Twitter have grown, internal collaboration tools need to evolve as well to facilitate sharing, discussing, and interacting around content within organizations. The document outlines challenges with traditional email and proposes using social collaboration platforms that integrate with daily workflows. It provides examples of how organizations like Skanska and OSKE have successfully implemented internal social tools to improve communication, knowledge sharing, and business outcomes.
Building a social business – combining external and internal social media
- 1. BUILDING A SOCIAL BUSINESS Combining customer-facing and internal social media Vaikutustoimisto Zipipop Freud Ltd 28 March 2014 richievk
- 4. Zipipop Freud — The Influence Agency Zipipop Freud combines social media & communications to create influence and solve business challenges in today’s world.
- 5. ~1913 Newspapers Newsletters ~1995 WWW Intranets ~2013 Social media Social collaboration REPEATING TREND
- 6. WHAT IS SOCIAL MEDIA? Sharing, discussing, and interacting around content in social networks. Richard von Kaufmann 2013
- 7. WHAT IS SOCIAL COLLABORATION? Sharing, discussing, and interacting around content in “closed” social networks. Richard von Kaufmann 2013 Campfire Basecamp
- 9. Let’s step back a bit
- 10. ONE TO MANY – BROADCASTING CC: http://mertzformadison.com/wp-content/uploads/2013/02/rko.jpg
- 11. MANY TO MANY – SOCIAL
- 12. DON’T SHOUT AT ME CC: http://www.flickr.com/photos/spereira/3567328982 CC License: http://www.flickr.com/photos/mindaugasdanys/3766009204
- 13. TALK TO ME CC License: http://www.flickr.com/photos/gudmunda
- 14. Zipipop Freud Time-based Marketing Model
- 15. Latent (people search internet for needs/desires; asking questions in social media) Reactive (reacting – particularly in social media) Proactive (campaigns, press releases, etc.)
- 18. “SEARCH ENGINE COMMUNICATION” Timo Nurmi 2013 Latent
- 20. A new approach is needed
- 21. TRADITIONAL MEDIA MIX Advertising Marketing PR
- 22. THE NEW MEDIA MIX Proactive Latent Reactive
- 23. REACTIVE PART WILL GROW Proactive Latent Reactive
- 24. Title hereHow do we build the internal reactive capacity?
- 25. EMAIL CHALLENGES
- 26. Re:Re:Fw:Re:Fw... is not a process! Ralph Siepmann
- 27. “Here is Edward Bear, coming downstairs now, bump, bump, bump, on the back of his head, behind Christopher Robin. It is, as far as he knows, the only way of coming downstairs, but sometimes he feels that there really is another way, if only he could stop bumping for a moment and think of it.” A.A. Milne – Winnie-the-Pooh (1926) “Winnie-the-Pooh” Original drawing by E H Shepard
- 28. FALLING OUT OF TOUCH "When a 12-year-old can gather information faster, process it more efficiently, reference more diverse professionals, and get volunteer guidance from better sources than you can at work, how can you pretend to be competitive?" Thomas Friedman, The DIY Economy, New York Times, December 2009 http://www.flickr.com/photos/sachac/222673565/sizes/m/in/photostream/
- 31. CLOUD COMPUTING: PUBLIC & PRIVATE Cloud
- 32. many to many one to one ----------- few to few TIME TO TRY SOCIAL OPTIONS open & searchable
- 33. NEW COLLABORATION SPACES collabora've real-‐'me transparent flexible cloud
- 34. What really motivates workers? • recognition • incentives • interpersonal support • support for making progress • clear goals Harvard Business Review asked 600 managers to rank these factors:
- 35. Which one did the managers vote least important? support for making progress
- 36. Which one did 12,000 employee diary entries highlight as the most important? support for making progress
- 37. Why is it better?
- 38. ON THE SAME PAGE Duplication Multiple versions Centralized location One version Email collaboration Online collaboration
- 39. CREATE: Content collaboratively DISCOVER: See activity, get notifications ACT: Comment, do task COLLABORATIVE CYCLE News Stream (aka virtual water-cooler): What’s happening Requesting help
- 41. FOCUS MORE ON THE SOCIAL With social technology the social side comes first. Turning on the tools and hoping for the best is not a good strategy.
- 43. More about use cases and co-created usage guidelines Processes People (culture)
- 44. DAILY WORKFLOW Tools Social tools have to be truly integrated into the daily workflow.
- 45. Without an audience, we are not motivated… http://www.besser20.de/english
- 46. Social software makes giving feedback easy : )
- 47. TAKING THE LEAD Management needs to dive in. Management needs to be active in the discussions (with clunky text) Management needs to identify the business cases and make sure the tools are totally integrated into the daily workflow. (includes middle managers) http://www.sxc.hu/photo/624694
- 48. 4Cs OF COLLABORATION •Community (must have a shared purpose/goal) •Communication (ethic of sharing & understanding) •Coordination (empowering users & scaling processes) •Co-creation (shared processes & reward collaboration)
- 49. SOLVING THE BUSINESS CHALLENGE ?
- 50. SKANSKA INTOUCH NORDIC • Improve internal communication in general • All the employees should have a better awareness of what is happening within the organization • A channel for management to link the strategic direction to the everyday activities of the IT organization • Cross-team knowledge sharing, understanding and interaction • Motivating employees by highlighting good work and sharing best practices Skanka InTouchNordic internal blog Strategic aims for the blog:
- 51. OSKE COLLABORATION ENVIRONMENT The OSKE Secretariat wanted to improve how they communicate with the 23 organizations in the OSKE Community. They also wanted a solution to help the 13 related clusters collaborate more. OSKE is an industry support network supported by the Finnish Ministry of Employment & the Economy. OSKE has over 200 associated members. Zipipop designed and implemented a social media-based collaboration environment using low cost existing cloud services. Zipipop trained Community Managers and users in a series of workshops.
- 52. SOCIAL MEDIA SKILLS • 75% have commented online • 60% have downloaded a file • 58% have used Skype • 55% initiated a discussion • 26% have embedded a file • 17% have not participated in social media Results from the OSKE collaboration survey show that many members (back in 2010) were already familiar with some key social media activities.
- 53. 6x User workshops User review workshop OSKE Collaboration Workshops* Client Q&A / Online survey Yammer & Google Sites Setup 6 x Community Manager / Admin Workshops Preparation 2nd Month 3rd Month 4th Month1st Month “The social media policies introduced by Zipipop have already improved our communication and collaboration processes. Although many of the participants had no previous experience using social media, Zipipop’s training has enabled them to fully engage with the new technologies.” Riikka Pellikka (OSKE, Head of Communications) * Workshop order and months grouped and adjusted to aid understanding
- 54. CLIENT BENEFITS: • Greater information sharing and awareness building. • Cluster board meetings are far more productive and innovative as they can be prepared with online communicating and document production. • Face-to-face meetings among community members have been reduced significantly; this means savings in time, money and natural resources. • The governance of the community is much more easier than before; OSKE Secretariat can contact over 200 people without any heavy email sending, etc. • Clusters and project participants have been able to easily adapt the platform for their individual projects.
- 55. Are your tools really collaborative?
- 56. Facebook pioneered the development of the live “News Feed” with inline commenting.
- 57. News Feed components: • Real-time • Status Messages • Links • Likes • Comments
- 58. Knowledge sharing networks: • Improving awareness • Requesting help • Finding people • Sharing tips and links • Coordinating • Reduces overall email traffic • Makes important email standout Top Tip: Pre-populate social spaces with relevant content in the style would wish adopted before inviting users
- 59. AVOID THE SPAMMY FEELING Don’t have private conversations inside large communities!
- 60. LARGE COMMUNITIES THINK: “community awareness”
- 62. Building a connected social business
- 69. social media channels listen, engage, support communications customer support marketing R&Dsales traditional media social interaction
- 70. social media channels listen, engage, support communications customer support marketing R&Dsales internal sharing traditional media internal collaboration social interaction
- 71. social media channels listen, engage, support communications customer support marketing R&Dsales partners internal sharing traditional media internal collaboration social interaction social media channels
- 72. social media channels listen, engage, support communications customer support marketing R&Dsales partners internal sharing traditional media inter-organizational collaboration social interaction social media channels
- 73. facebook.com/zipipop linkedin.com/company/zipipop slideshare.net/zipipop sosiaalinenmedia.com Richard von Kaufmann Co-founder & Partner Head of Social Media & Collaboration Tel. +358 45 11 222 73 Email: richard@zipipop.com www.zipipopfreud.fi richievk