Building an effective sharepoint team
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Bruce Tuncertan is a Principal Solution Architect at Sierra Systems with over 25 years of experience in information technology, particularly SharePoint. The document outlines various aspects of SharePoint, including architecture, governance, document management, and team roles required for effective implementation and support. It also provides insights into common configurations, challenges, and frameworks for managing SharePoint environments.
Building an effective sharepoint team
- 1. Bruce Tuncertan Sierra Systems Group Inc.
- 3. Bruce Tuncertan Principal, Solution Architect – SharePoint at Sierra Systems • Solution Architect specialized in Microsoft technologies specifically SharePoint. • 25 year experience in the Information Technology and working with SharePoint since 2006. • Architected many solutions for public and private clients sized from SMEs to large enterprises. • Carries MCITP, MCTS certifications for SharePoint and Dynamics CRM. /in/tuncertan @tuncertan BruceTuncertan@SierraSystems.com sharepointtidbits.blogspot.com
- 4. The SharePoint Puzzle Common SharePoint Questions Getting It Right With Right People 4 1 2 3
- 6. Software Adoption Models in the Enterprise
- 7. Document Management Integrati on Configuration of Tools The Right Team Financial Model Change Management Technical Infrastructure Business “Why” Support Solution Relevance Scalability Records Management Mobil ity Tools Reportin g Custom Development Executive “Why” Executive Support Branding Industry Knowledge When to Say “No” Governan ce Capture Strategy
- 8. What is the focus of your SharePoint environment? Communication & Collaboration • Focused on People, News, Events • Many content owners, strict publishing rules Document Management • Focused on documents • Strict taxonomy and customized search Portal to LOB Applications • A single place to access all applications Teams and Projects • Focused on providing teams and projects an operating area for document and content storage • Loosely managed, minimal taxonomy • Governance Information Content Management • Focused on informational content • Learn about teams and departments
- 9. Project Work Publishing Information to Everyone Team Communication / Work Project Work
- 10. Single Site D oc s Relat ed Repo rts Tea m KPI’ s # # $ $ Communicati on Site Data Parent / Child # # $ $ Many of the Same Every site has an owner
- 11. Home Page 1) Enter Search Word 2) Select Search Result 3) View Document Home Page 1) Select Site 2) Select Document Group 3) View Document Navigators Know the location of, or the method to go to, information Know what they are looking for, or how to see what’s available Search ers
- 12. Search ComplianceBrowse Classify and structure information so that business users can easily find it in a variety of ways. Apply retention and information management policies for legal compliance. Search Faceted search based on multiple metadata criteria Browse Browse through content-consumer driven hierarchy Compliance Combination of classification and metadata-based rules for retention and disposition. Records Managers Business Users
- 13. Docume nt Searc h Repor t Integra te Autom ate Retai n Secur e Attributes Client Name: Job Name: Job Code: Job Type Job Status: Doc Type: Doc Date: Author:
- 14. Different Metadata profiles for different types of content. Different Information Management Policies Can be managed centrally in Content Type Hub Templates and Workflows Content Types Groups of documents that share common metadata Can archive the entire set of current versions of documents Folders with Metadata Document Sets Hierarchical lists of tagging information Delegated administration and role-based access via Term Groups Synonyms and multi- lingual labels Columns of type Managed Metadata connected to term sets Managed Metadata Metadata Columns and Content Types can be surfaced as search refiners for faceted search Multiple Result Tabs Pre-defined search driven views to aggregate data Search
- 15. Base: Communication and Content Strategy, Not Technology Project Base: Business Operations Specific, Not Technology Project Workflow Custom App. Forms Reports Custom: Technology Project & Business Value Specific
- 16. Governance Finite amount of functionality that needs to be governed Define the guideline Define who the guideline affects Define whether it is a policy or a recommendation Define whether the guideline is manually or automatically governed Define the frequency of the governance Governance Teams Strategic Operational Development IT Governance Business Continuity, Monitoring, Storage, Capacity Management, Performance Application Governance Application Lifecycle, Builds, Deployment, Environments, 3rd Party Products, Source Controls, Customization Options Information Governance Auditing, Branding, Publishing, Metadata, Social, External Access, Permissions, Retention Document Templates and Site Template Prebuilt templates and SharePoint Site for managing governance. Its all about Governance Plan for the next version of SharePoint
- 18. Configuring the App Store Configuring Incoming E-Mail Configuring SharePoint BI (Excel services, PowerPivot, PowerView) User Profile Pictures not Syncing Slow Search Crawl Database backup management Promoting functionality between environments Replicating SharePoint for accessibility Data Storage Options
- 19. Branding Updates CQWP configuration Navigation Updates Travel Calendar Printable Phone Lists Library/List Views Creating content types (modifying taxonomy) CEWP Updates Mass uploading of content (ShareGate / AvePoint)
- 20. Opening documents Saving documents into SharePoint Moving documents around in SharePoint Opening Explorer view in Internet Explorer 11 Managing Tasks Creating Alerts Using Search – Refiners Connecting E-Mail to SharePoint (AvePoint / Harmon.IE)
- 21. Getting it Right with Right People!
- 22. • SharePoint Server Topology Audit - AvePoint / SPDocKit • SharePoint Server Tuning • Document Management and Taxonomy • Search Configuration • Backup Configuration • Content Entry • Content Ingestion (Kofax/Adlib) • Out of the box Workflows • Basic InfoPath Forms • Creating & Managing Views • Creating & Managing Content Types • Modifying Navigation • Look & Feel Enhancements • Creating & Managing List & Libraries • Creating & Managing Page Layouts • Site Creation • Configuring Web Parts • Creating Pages • Creating Alerts • Planning • Configuring • SharePoint Online • Account Management SharePoint Administration SharePoint Content SharePoint Enhancements SharePoint Design Enhancements Office 365 & Windows Azure
- 23. Ad-hoc Technical Support Training / Usage Help SharePoint Champions Infrastructure Services / Advice ‘Mini-Projects’ Proof of Concepts Using the right skilled people reduces the time to resolution
- 24. Project Manager / Business Analyst SharePoint Infrastructure Architect SharePoint Collaboration Architect SharePoint Developer Quality Assurance SharePoint Support Content Manager Application Support
- 25. Project Manager / Business Analyst - Ensures the technology supports the business need - Runs the project - Leads change - Understand SharePoint terminology and concepts
- 26. SharePoint Infrastructure Architect - Designs the SharePoint farm(s) - Installs SharePoint properly. - Configures the servers. - Addresses bandwidth, storage, security, back-up, redundancy and firewall requirements. - Moves environments
- 27. SharePoint Collaboration Architect - Configures SharePoint with taxonomy - Builds & brands sites - Configures workflow - Creates forms… - Works with SharePoint “out of the box”.
- 28. SharePoint Developer - Builds custom workflow and forms - Builds custom applications - Integrates SharePoint to other line of business systems - Builds and deploy solutions from Dev to QA to Prod - Knows SharePoint object model
- 29. Quality Assurance - Tests and documents all components - Able to differentiate OOTB-Custom and tests accordingly - Authorizes solution promotion to Production
- 30. SharePoint Support - Assists people with using SharePoint solutions - Respond to common end user questions and issues and track to resolution - Maintain community knowledgebase - Escalate to next level of support when necessary - Adds new people / content types / security permissions etc.
- 31. Content Manager - Own the content on their site - Ensure content is current, accurate, findable and relevant - Ensures the security permissions properly adjusted - Complies with corporate usage guidelines and policies - SharePoint power user
- 32. Application Support - Owns the custom developed business application - Assists people with using custom developed SharePoint solutions - Respond to common end user questions and issues and track to resolution - Escalate to next level of support when necessary
- 33. Project Manager / Business Analyst SharePoint Infrastruct ure Architect SharePoint Collaborati on Architect SharePoint Developer Quality Assurance SharePoint Support Content Manager App. Support Ensure the technology supports the business need, runs the project / leads change. Configures the servers and installs SharePoint properly. Addresses bandwidth, storage, security, back up and firewall needs. Moves environments Configures SharePoint with taxonomy, builds & brands sites, configures workflow, creates forms…works with SharePoint “out of the box”. Integrates SharePoint to other line of business systems, builds custom workflow / forms, builds custom applications. Tests and documents all components and authorizes promotion to Production. Assists people with using the system, assists with site evolution, adds new people / content types etc. Own the content on their site. Ensure content is current, accurate, findable and relevant. Owns the custom SharePoint application. Assists people with using the custom app. Responds to end user issues. SharePoint Architect SharePoint Developer SharePoint Admin/Support
- 34. Project Manager / Business Analyst SharePoint Infrastruct ure Architect SharePoint Collaborati on Architect SharePoint Developer Quality Assurance SharePoint Support Content Manager App. Support Ensure the technology supports the business need, runs the project / leads change. Configures the servers and installs SharePoint properly. Addresses bandwidth, storage, security, back up and firewall needs. Moves environments Configures SharePoint with taxonomy, builds & brands sites, configures workflow, creates forms…works with SharePoint “out of the box”. Integrates SharePoint to other line of business systems, builds custom workflow / forms, builds custom applications. Tests and documents all components and authorizes promotion to Production. Assists people with using the system, assists with site evolution, adds new people / content types etc. Own the content on their site. Ensure content is current, accurate, findable and relevant. Owns the custom SharePoint application. Assists people with using the custom app. Responds to end user issues.
- 35. IT Business Support Mon-Fri 7am-5pm Within 1 hour response time Up to 50 hours/month support Phone and email support Daily system health checks IT Managed Support Service Mon-Fri 7am-5pm Within 1 hour response time Up to 100 hours/month support Phone and email support Daily system health checks Task Support Mon-Fri 7am-5pm Within 2 hour response time Up to 20 hours/month support Phone and email support
- 36. Q&A
- 37. Bruce Tuncertan - Sierra Systems Group Inc. /in/tuncertan @tuncertan BruceTuncertan@SierraSystems.com sharepointtidbits.blogspot.com
- 38. Thank you! Toronto Enterprise Collaboration User Group Change Management, Governance, SharePoint, Office 365, Yammer, PowerBI, etc http://www.meetup.com/TSPBUG/ Toronto SharePoint Business Users Group http://www.meetup.com/TorontoSPUG/ Saturday July 9, 2016 See you next year!