Building Report Cards and Transcripts in The Education Edge
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The document provides an overview of building report cards and transcripts in The Education Edge. It discusses standard functionality for report cards and transcripts in the Mail module, best practices for managing grading information, and tips for customizing templates. Formatting options, filters, and previewing capabilities are demonstrated. Additional knowledgebase articles on printing GPAs, running performance calculations, and adding logos are referenced.
Building Report Cards and Transcripts in The Education Edge
- 2. BUILDING REPORT CARDS AND TRANSCRIPTS IN THE EDUCATION EDGE EE Breakout Session 3: Deadra Elliott, Presenter
- 3. #BBK12UC Wireless & Sample Database Access • Wireless Access: • SSID: K-12 • Password: blackbaud • The Education Edge Sample Database Login: • Type the URL • Find your user name and select PC or Mac user • Enter the user name and password provided • EE7 database password is: admin
- 4. #BBK12UC Learning Objectives • Review best practices recommendations for managing grading information in The Education Edge • Review standard Report Cards and Transcripts functionality in the Mail module • Review other helpful tips for managing Report Cards and Transcripts NOTE: This session does not include an overview of Crystal Reports.
- 6. #BBK12UC • Standard Report Cards and Transcript forms are accessible from the Mail module (not Reports). • The Education Edge “pre-configured” database is installed in the Blackbaud hosting environment with sample Report Cards and Transcript templates. No need to start from scratch! • Forms are reusable and can be shared with other users. • Skills added in Grading information setup are available in Mail setup options. • The Education Edge Grades module includes an option to publish Report Cards to the web (NetClassroom module is required). A PDF file is created for viewing in NetClassroom. System settings for NetClassroom are located in the Configuration module. Did you know?
- 7. #BBK12UC • The Education Edge Grades module includes an option to publish Transcripts to the web (NetClassroom or Faculty Access for the Web modules are required). A PDF file is created for viewing in NetClassroom. System settings for NetClassroom are located in the Configuration module. • Blackbaud offers custom report writing services for Report Cards and Transcripts. • Custom Report Cards and Transcripts can be saved in the Reports module. • Add links to frequently used Forms using the Favorites option. Did you know?
- 8. Secrets of a successful Forms builder… • Document your organization’s Policies and Procedures to include: • Course records setup, including grading and scheduling info • Entering grades and comments (for Administration, the Registrar, Faculty, and Advisors) • Running required Performance and GPA calculations in the Grades module • Posting grades and comments from Faculty Access for the Web including: • Comments review requirements for Advisors and other approvers • Publishing requirements for NetClassroom (Grades module) #BBK12UC
- 9. Top Design Tips #BBK12UC • Determine if separate templates are required for each division (Ex: Lower, Middle, Upper). • Use the “Save As” feature to copy an existing template:
- 10. Top Design Tips #BBK12UC • Run GPA and Performance calculations in the Grades module before publishing templates. • Define name formats in Configuration:
- 11. It’s Time for Report Cards! #BBK12UC
- 12. Building Standard Report Cards #BBK12UC • Academic Year • Sessions/Terms • Font General Info Tab • Display Fields • Borders • Outside Schools Details Tab Summary Notes Tab • Filter by Student, Grades Levels, Homeroom Teachers, Advisors, Statutes, Courses & Types, Schools, Attributes Filters Tab • Freeform Notes, Student Notes • Activities • Test Scores • Attendance, Conduct
- 13. Building a Custom Report Card #BBK12UC • Add, Delete, Update Attributes Attributes Tab • Use Address from Student or Relationship Address Tab Format Tab • Filter by Student, Grades Levels, Homeroom Teachers, Advisors, Statutes, Courses & Types, Schools, Attributes Filters Tab • Sort options • Name formats • Header & Footer Details: General, Format, Student & School, Page Number, Date Fields, Signature
- 16. Report Cards Exercise #BBK12UC 1. List three formatting options available in Forms setup. 2. A query is required to build a form (True/False). 3. Name the tab that includes an option to change the Font in forms setup. 4. Name the tab that includes the option add a school’s logo to forms setup.
- 18. Building a Standard Transcript #BBK12UC • Tabs contain info for design/setup similar to Report Cards:
- 19. Top Transcript Design Tips #BBK12UC • Confirm critical grades info is configured correctly in Courses:
- 20. Top Transcript Design Tips #BBK12UC • Run GPA and Performance calculations in the Grades module before publishing templates:
- 21. XAP Transcript Option #BBK12UC • Schools in some states require standardized XAP transcripts. • For example, XAP transcripts are used by Georgia schools that require special transcripts to be submitted for Hope Scholarship applicants. Link to Blackbaud Knowledgebase tip: https://kb.blackbaud.com/articles/Article/43270. • Creating a XAP transcript file entails selecting the parameters for information to include from Registrar’s Office. You then export the information as a text (*.txt) file that you can upload to XAP.
- 24. #BBK12UC Additional Tips for Report Cards and Transcripts Knowledgebase tips from www.blackbaud.com: 1. How to Print a Separate Report Card for Each Parent (Article Number 39884) 2. How to print the GPA on report cards/transcripts (Article Number 43177) 3. How to run performance category calculations (Article Number 39923) 4. How to add a school crest or logo to report cards and transcripts in Registrar's Office 7 (Article Number 39410)
- 25. #BBK12UC #BBK12UC Download the Blackbaud K-12 UC15 Mobile App & Engage With Us! Go to your app store, on any mobile device, and look for: Blackbaud K-12 UC15 - Agenda - Speakers - Attendees - Sponsors - Session Surveys and more! Conference resources just for you!