Business latter
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The document discusses the key components and formats of business letters. It explains that business letters are a formal means of communication between companies and can be used to inform, persuade, or advertise. The main components of a business letter are the date, inside address, salutation, body, complimentary closing, signature, and writer's identification. There are two common formats - full-block form where everything is left-justified and semi-block form where paragraphs are indented. The document also discusses punctuation styles and the seven C's of effective business letter writing.
Business latter
- 3. Business Letters Writing a Business Letter
- 4. What is Business Letters? O The business letter is the basic means of communication between two companies. O Most business letters have a formal tone.
- 5. Purpose O You will write business letters to inform readers of specific information. O However, you might also write a business letter to persuade others to take action. O Business letters even function as advertisements.
- 6. Types of Business Letters 1. Letter of Transmittal 2. Letter of Thanking 3. Letter of Complaint 4. Response to a Letter of Complaint 5. Letter of Request 6. Response to a Letter of Request
- 7. The Main Components of a Business Letter O Date : current date written out as month, day, and complete year O Inside Address: name and address of the business to whom you are writing O Salutation: you use the same name you used in the Inside Address – using Dear Mr./Mrs./Ms./Miss O Body: message of the letter O Complimentary Closing: letter’s goodbye – using phrases such as Yours truly and yours Sincerely O Signature: writer's handwritten signature O Writer’s Identification: writer’s typed name and address
- 10. Basic Letter Formats O There are two common formats for the business letter: 1. Full-block form. 2. Semi-blocked form.
- 11. Full-block form: O Full block form– date ,inside address, Body, complimentary closing and signature begin at left hand margin. O open punctuation is used in this form.
- 12. Example of Full-block form
- 13. Semi-block format O Semi-block form - date , inside address , complimentary closing and all body paragraphs indented of five spaces. O Close punctuation is used in this form.
- 14. Example of Semi-Block Format
- 15. Punctuation styles There are two types of letter punctuation that are acceptable in business: 1. Close punctuation 2. Open punctuation
- 16. Close punctuation O Close punctuation – there will be a colon (:) or comma (,) with heading , Date , salutation , inside address and complimentary closing is used.
- 17. Open punctuation O Open punctuation – there will be NO punctuation after the heading , Date , salutation , inside address and complimentary closing .
- 18. The Seven C’s of Business Letter Writing 1. Clear 2. Concise 3. Correct 4. Courteous 5. Conversational 6. Convincing 7. Complete
- 19. Thank You