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Business Communication:
Process and Product, 8e
Mary Ellen Guffey and Dana Loewy
Instructor PowerPoint Library, 8e
1
Business
Communication in the
Digital Age
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.
Ch. 1, Slide 1
Communication Skills in a
Complex, Networked World
Ch. 1, Slide 2
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©Scanrail/Fotolia
Your pass to success
A hot commodity now
more than ever
A learned ability, not
inborn
Communication Skills:
Your Ticket to Work
Ch. 1, Slide 3
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.
Most desirable competencies
in employers’ view
Critical to effective job
placement, performance,
and career advancement
“Career sifter,” leading to
great job opportunities or
out the door
Communication Skills:
Your Ticket to Work
Ch. 1, Slide 6
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorinpart.
©Iadam/Fotolia
Two thirds of salaried employees have some
writing responsibility. One third of them do not meet
the writing requirements for their positions.
Source: College Board: The National Commission on Writing (2004, September)
What Are
Communications Skills?
Ch. 1, Slide 5
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.
Traditional abilities New requirements
Reading
Listening
Nonverbal
Speaking
Writing
Media savvy
Good judgment online:
• Maintaining positive
image and presence
• Protecting employer’s
reputation
Writing in the Digital Age
Ch. 1, Slide 6
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©MarinaZlochin/Fotolia,©denis_pc/Fotolia
Teens and young adults
habitually text, instant
message, blog, and e-mail.
Employers expect more
formal, thoughtful, informative,
and error-free messages.
Workers write their own
messages, and less business
is conducted face-to-face.
Writing in the Digital Age
Ch. 1, Slide 7
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©raven/Fotolia
Writing matters more than ever;
online media require more of it, not
less.
Communicating clearly and
effectively has never been more
important than it is today.
Life-changing critical judgments
about people are being made
based solely on their writing ability.
Ch. 1, Slide 8
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©PetrVaclavek/Fotolia
Thinking Critically in the
Digital Age
Having opinions backed up
by reasons and evidence
Thinking creatively and critically means:
Anticipating and solving
problems
Making decisions and
communicating them
effectively
Ch. 1, Slide 9
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.
Osborn-Parnes Creative
Problem Solving Process
Explore the
Challenge
1
Identify the
challenge.
Gather information
and clarify the
problem.
2
Generate
Ideas
Come up with
many ideas to
solve the problem
Pick the most
promising ideas
3
Implement
Solutions
Select and
strengthen
solutions.
Plan how to bring
your solution to life
and implement.
Collaborative Environments
and Teaming
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©AnatolyMaslennikov/Fotolia
Ch. 1, Slide 10
 Involve empowered employees in decision
making
What cross-functional teams do:
 Form as stable units with the same participants
 Learn to work well together over time
Collaborative Environments
and Teaming
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©jojje11/Fotolia
Ch. 1, Slide 11
 Meet ad hoc to solve a particular problem
What project-based teams do:
 Disband after meeting their objectives
 Face challenges of diverse makeup and
dispersed members
Information Flow in Organizations
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©nataliasheinkin/Fotolia
Ch. 1, Slide 12
Horizontal Communication
Among workers at same level
Task coordination
Problem solving
Conflict resolution
Idea generation
Team building
Goals clarification
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©leremy/Fotolia,©EmirSimsek/Fotolia
Ch. 1, Slide 13
Information Flow in Organizations
Upward
Communication
From subordinates to
management
Product feedback
Customer data
Progress reports
Suggestions
Problems
Clarification
Downward
Communication
From management
to subordinates
Policy procedures
Directives
Job plans
Mission goals
Motivation
Informal Communication
Channels
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©lenka/Fotolia
Ch. 1, Slide 14
 Carries unofficial messages
 Flows haphazardly
 Can be remarkably accurate
 Is mostly disliked by
management
 Thrives where official
information is limited
The grapevine: gossip from the
break room to the water cooler to
social media
Ch. 1, Slide 15
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©Marek/Fotolia
Goals of Ethical Business
Communicators
Abide by
the law
Tell the
truth
Label
opinions
Be objective
Communicate
clearly
Use inclusive
language
Give
credit
Ch. 1, Slide 16
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©denis_pc/Fotolia
Overcoming Obstacles to
Ethical Decision Making
The false necessity trap:
Convincing yourself that no other
choices exist
The doctrine-of-relative-
filth trap:
Comparing your unethical behavior
with someone else’s even more
unethical behavior
Common ethical traps to avoid on the job
Ch. 1, Slide 17
Overcoming Obstacles to
Ethical Decision Making
The ends-justify-the-means trap:
Using unethical methods to accomplish a goal
The self-deception trap:
Persuading yourself, for example, that a lie is
not really a lie
The rationalization trap:
Justifying unethical actions with excuses
Common ethical traps to avoid on the job
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©denis_pc/Fotolia
Ch. 1, Slide 18
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.
Choosing Tools for Doing
the Right Thing
Five questions to guide
ethical decisions:
1. Is the action legal?
2. Would you do it if you were on the opposite side?
3. Can you rule out a better alternative?
4. Would a trusted advisor agree?
5. Would family, friends, employer, or coworker
approve?
Understand the nature of
communication and its
barriers in the digital age.
Communication: the transmission of
information and meaning from one
individual or group to another
Ch. 4, Slide 19
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©MelisendeVector.com/Fotolia
The Communication Process
Sender has idea
Sender encodes
idea
Sender selects
channel and
transmits
message
Receiver decodes
message
Feedback returns
to sender
Ch. 4, Slide 20
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©yuuen/Fotolia
Purpose
Ch. 4, Slide 21
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©yuuen/Fotolia
Factors That Shape
Understanding
Ch. 4, Slide 22
Communication
Climate
Context and
Setting
Background,
Experience
Knowledge,
Mood
Values, Beliefs
Culture
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.
Barriers That Create
Misunderstanding
Ch. 4, Slide 23
Bypassing Differing
Frames of
Reference
Lack of
Language
Skills
Distractions
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©yuuen/Fotolia
Overcoming Communication
Obstacles
Realize that
communication
is imperfect
Adapt the
message to the
receiver
Improve
language
and listening
skills
Question your
preconception
s
Encourage
feedback
Ch. 4, Slide 24
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©denis_pc/Fotolia
End
Ch. 1, Slide 25
©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin
part.©denis_pc/Fotolia

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Ch01 instructor 1

  • 1. Business Communication: Process and Product, 8e Mary Ellen Guffey and Dana Loewy Instructor PowerPoint Library, 8e 1 Business Communication in the Digital Age ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part. Ch. 1, Slide 1
  • 2. Communication Skills in a Complex, Networked World Ch. 1, Slide 2 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©Scanrail/Fotolia Your pass to success A hot commodity now more than ever A learned ability, not inborn
  • 3. Communication Skills: Your Ticket to Work Ch. 1, Slide 3 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part. Most desirable competencies in employers’ view Critical to effective job placement, performance, and career advancement “Career sifter,” leading to great job opportunities or out the door
  • 4. Communication Skills: Your Ticket to Work Ch. 1, Slide 6 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorinpart. ©Iadam/Fotolia Two thirds of salaried employees have some writing responsibility. One third of them do not meet the writing requirements for their positions. Source: College Board: The National Commission on Writing (2004, September)
  • 5. What Are Communications Skills? Ch. 1, Slide 5 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part. Traditional abilities New requirements Reading Listening Nonverbal Speaking Writing Media savvy Good judgment online: • Maintaining positive image and presence • Protecting employer’s reputation
  • 6. Writing in the Digital Age Ch. 1, Slide 6 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©MarinaZlochin/Fotolia,©denis_pc/Fotolia Teens and young adults habitually text, instant message, blog, and e-mail. Employers expect more formal, thoughtful, informative, and error-free messages. Workers write their own messages, and less business is conducted face-to-face.
  • 7. Writing in the Digital Age Ch. 1, Slide 7 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©raven/Fotolia Writing matters more than ever; online media require more of it, not less. Communicating clearly and effectively has never been more important than it is today. Life-changing critical judgments about people are being made based solely on their writing ability.
  • 8. Ch. 1, Slide 8 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©PetrVaclavek/Fotolia Thinking Critically in the Digital Age Having opinions backed up by reasons and evidence Thinking creatively and critically means: Anticipating and solving problems Making decisions and communicating them effectively
  • 9. Ch. 1, Slide 9 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part. Osborn-Parnes Creative Problem Solving Process Explore the Challenge 1 Identify the challenge. Gather information and clarify the problem. 2 Generate Ideas Come up with many ideas to solve the problem Pick the most promising ideas 3 Implement Solutions Select and strengthen solutions. Plan how to bring your solution to life and implement.
  • 10. Collaborative Environments and Teaming ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©AnatolyMaslennikov/Fotolia Ch. 1, Slide 10  Involve empowered employees in decision making What cross-functional teams do:  Form as stable units with the same participants  Learn to work well together over time
  • 11. Collaborative Environments and Teaming ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©jojje11/Fotolia Ch. 1, Slide 11  Meet ad hoc to solve a particular problem What project-based teams do:  Disband after meeting their objectives  Face challenges of diverse makeup and dispersed members
  • 12. Information Flow in Organizations ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©nataliasheinkin/Fotolia Ch. 1, Slide 12 Horizontal Communication Among workers at same level Task coordination Problem solving Conflict resolution Idea generation Team building Goals clarification
  • 13. ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©leremy/Fotolia,©EmirSimsek/Fotolia Ch. 1, Slide 13 Information Flow in Organizations Upward Communication From subordinates to management Product feedback Customer data Progress reports Suggestions Problems Clarification Downward Communication From management to subordinates Policy procedures Directives Job plans Mission goals Motivation
  • 14. Informal Communication Channels ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©lenka/Fotolia Ch. 1, Slide 14  Carries unofficial messages  Flows haphazardly  Can be remarkably accurate  Is mostly disliked by management  Thrives where official information is limited The grapevine: gossip from the break room to the water cooler to social media
  • 15. Ch. 1, Slide 15 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©Marek/Fotolia Goals of Ethical Business Communicators Abide by the law Tell the truth Label opinions Be objective Communicate clearly Use inclusive language Give credit
  • 16. Ch. 1, Slide 16 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©denis_pc/Fotolia Overcoming Obstacles to Ethical Decision Making The false necessity trap: Convincing yourself that no other choices exist The doctrine-of-relative- filth trap: Comparing your unethical behavior with someone else’s even more unethical behavior Common ethical traps to avoid on the job
  • 17. Ch. 1, Slide 17 Overcoming Obstacles to Ethical Decision Making The ends-justify-the-means trap: Using unethical methods to accomplish a goal The self-deception trap: Persuading yourself, for example, that a lie is not really a lie The rationalization trap: Justifying unethical actions with excuses Common ethical traps to avoid on the job ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©denis_pc/Fotolia
  • 18. Ch. 1, Slide 18 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part. Choosing Tools for Doing the Right Thing Five questions to guide ethical decisions: 1. Is the action legal? 2. Would you do it if you were on the opposite side? 3. Can you rule out a better alternative? 4. Would a trusted advisor agree? 5. Would family, friends, employer, or coworker approve?
  • 19. Understand the nature of communication and its barriers in the digital age. Communication: the transmission of information and meaning from one individual or group to another Ch. 4, Slide 19 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©MelisendeVector.com/Fotolia
  • 20. The Communication Process Sender has idea Sender encodes idea Sender selects channel and transmits message Receiver decodes message Feedback returns to sender Ch. 4, Slide 20 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©yuuen/Fotolia
  • 21. Purpose Ch. 4, Slide 21 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©yuuen/Fotolia
  • 22. Factors That Shape Understanding Ch. 4, Slide 22 Communication Climate Context and Setting Background, Experience Knowledge, Mood Values, Beliefs Culture ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.
  • 23. Barriers That Create Misunderstanding Ch. 4, Slide 23 Bypassing Differing Frames of Reference Lack of Language Skills Distractions ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©yuuen/Fotolia
  • 24. Overcoming Communication Obstacles Realize that communication is imperfect Adapt the message to the receiver Improve language and listening skills Question your preconception s Encourage feedback Ch. 4, Slide 24 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©denis_pc/Fotolia
  • 25. End Ch. 1, Slide 25 ©2015CengageLearning.AllRightsReserved.Maynotbescanned,copiedorduplicated,orpostedtoapubliclyaccessiblewebsite,inwholeorin part.©denis_pc/Fotolia