![1) Invoice 0 days overdue [ thanks for your business]
2) Invoice 30 days overdue [you may have forgotten this
bill,
3) Invoice 60 days overdue [ please attend to this
payments as soon as possible]
4) All other invoice
30/05/2015
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Chapter six setting up customers
- 1. SESSION 6 SATURDAY, 30 MAY 2015 Chapter Six Setting up Customers
- 2. Setting up Customers Customers are the people whom the business sells its products. The business can set up both: - Default customer information - Specific customer information Default customer information is good for all customers but each customer will need special treatment. 30/05/2015 2
- 3. A. Customer default information Customer default information helps the business to entering customer transactions and populates customer reports and forms. Maintain – default information –customers The customers default window enables the business to provide Peachtree with: 1. Standard payment terms 2. Accounting aging 3. Custom field 4. Finance charges 5. Paying methods 6. Statement and invoice default 7. Statement print options 8. Dunning messages tab 9. 30/05/2015 3
- 4. 1. Standard Payment Terms If the business offers its customers early payment discount. In the customers window you can fill the following filed: Net due in field, the business enters the number of days which the net invoice is due. Discount in field, the business enters the number of days past the invoice date covered by discount. Discount percent. Credit limit Note: if the business needs to use special payments terms for certain customers, it can do that by modifying their records in Maintain Customers. This will be done without upsetting the defaults which all customers will receive. 30/05/2015 4
- 5. 2. Accounting Aging Peachtree ages customer invoices by: Invoice date, meaning that aging reports show how old each invoice and balance is. Due date meaning that aging reports showing how overdue each invoice is. Then the business will be able to see what invoices are due, just after looking at Aged Receivable report. 30/05/2015 5
- 6. 3. Custom Field The business may need additional information about certain customers such as: additional phone numbers; e-mail address and so on. It can do that in the General Tab of the Maintain Customers Windows. 30/05/2015 6
- 7. 4. Finance Charges If the business assesses late charges on its customers’ invoices, it should set up the terms and percent for calculating finance charges. However, if the business has customers that it does not want to bill finance charges; it can do that by modifying their records through: Payment and credit Tab in Maintain Customers 30/05/2015 7
- 8. 5. Paying methods Peachtree gives the business ten options to receive money. When the business enters its customers’ payment, it can specify what type of payment it is. The payment method can be displayed on some reports and forms. Also, the business can specify at what point it wants a Deposit Ticket ID applied to a receipt. If it selects In Receipt, Peachtree will automatically fill Deposit Ticket ID field in the Receipt Window If the business select In Select Deposit, the Deposit Ticket ID field on the receipt window will remain empty. The business will create an ID when it uses Select for Deposit to create deposit tickets. 30/05/2015 8
- 9. 6. Statement and invoice default Peachtree offers a number of options that the business can use to control the printing of customer statements and dunning messages on invoices. These options can be set up at the business level not at the individual customer. To access statement and invoice defaults; The business should select Maintain – Default information – statement/ invoices. 30/05/2015 9
- 10. 6.1 Statement print options The business can set options helping it to print statements the way it wants. These options such as: print a statement with zero or negative balance. When the business become ready to print statements , it should select Reports and Forms - Forms- Customers Statements It can select the form it wants from the forms lists (Select a Report –or Form window. Then it clicks Preview and Print 30/05/2015 10
- 11. 6.2 Dunning Messages Tab The business can use this tab to create short notices that will notify customers on invoices if they have other invoices that are overdue by a certain number of days. Peachtree automatically reminds its customers of overdue bills. The business can set four different dunning messages in Peachtree based on the customer’s oldest invoice or how long the customer’s account is overdue at the time statements are printed. Specific message print when the number of days of the customer’s most overdue invoice is lower or equal to the number in the box (e.g. 30 days). 30/05/2015 11
- 12. 1) Invoice 0 days overdue [ thanks for your business] 2) Invoice 30 days overdue [you may have forgotten this bill, 3) Invoice 60 days overdue [ please attend to this payments as soon as possible] 4) All other invoice 30/05/2015 12
- 13. 8. Setting up Sales Taxes The business should set up its sales taxes before it can bill its customers Once sales taxes are set up, the business can make a particular sales tax part of each customer’s record and automatically call up the correct sales tax when it creates orders, bill and so on for that customer. The business needs to set up: 1. Sales Taxes Agencies 2. Its sales taxes 30/05/2015 13
- 14. Sales Taxes Agencies Sales Taxes Agencies are individual taxing bodies such as: the state, a particular country or city, and a special tax. In order to create business Sales Taxes Maintain – Sales Taxes , then select Set up a new sales tax and click Next. You will be asked to fill the next: 1. What is the total rate that you will charge % If the sales tax is made up of a state tax of 4% and a country tax of 2% , enter 6% in this field 6 30/05/2015 14
- 15. 2. How many individual rates make up this total rate Enter the number of agencies or individual if the taxes is made up of a state and a country tax, then you have to enter 2. Then click next 2 30/05/2015 15
- 16. B. Customer Maintain After setting up the customer defaults, the business can view or enter basic information about its clients to do that you need to click Maintain- customers/ prospects 30/05/2015 16
- 17. Header Fields to add header fields select Maintain – Customers/ Prospects The opened window allows you to: 1) The customer ID (it is unique for each customer) and 2) Customer’s name 3) General Tab to enter general customer information such as address and contact 4) Address and contact tab to keep track of contacts and shipping address for each customer 5) History Tab to enter historical information such as invoice / payment dates 6) Sales information Tab to enter customer sales information such as : shipping methods and prices . 7) Payment and credit Tab to enter information about payment terms the business offers 30/05/2015 17
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