Clear Large Print Workshop Round Table 2010

Producing Clear Large Print Round Table on Information Access for People with Print Disabilities Elisabeth Wegener

What is Large Print? Large Print starts at 14 point Large Print is not necessarily Clear Print

Clear Print Clear Print is what we get when we choose the right elements Clear Large Print is what low vision readers need

Formatting for Clear Print Choosing a Font There are 2 basic types of fonts: Serif Sans Serif

Font Size Font size is measured using the height of the upstrokes and the length of the downstrokes This means that not all fonts of the same point size are actually the same size For example: Arial in 24 point Papyrus in 24 point

Examples of Clear sans serif typefaces Arial Gill sans Calibri Tahoma Verdana Century Gothic

Examples of Clear serif typefaces Garamond Bookman Palatino Times

Style of Fonts to avoid Gigi Brush Script Curlz MT Edwardian Script Broadway Castellar Kirsten Chiller

Type Style Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members. Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members . Using Italics

Type Style Underlining interferes with the outline of the word and makes reading more difficult Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members. Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.

Type Style Capitals reading blocks of capital letters is more difficult because the outline of the words are lost ROUND TABLE'S STRENGTH IS THE DIVERSITY OF KNOWLEDGE AND EXPERIENCE IN THE PRODUCTION AND USE OF ALTERNATE FORMAT MATERIALS EMBODIED BY ITS MEMBERS. Round Table's strength is the diversity of knowledge and experience in the production and use of alternate format materials embodied by its members.

Font Summary Choose an appropriate font – clear and easy to read Don’t underline text Don’t use full capitals Use italics sparingly Place all text horizontally Use space, bolding and size to indicate differences in text

Spacing Spacing between Lines by increasing the space between lines the text will be easier to read Copyright Changes The proposed changes incorporate the addition of the Bern convention 3- step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner. Copyright Changes The proposed changes incorporate the addition of the Bern convention 3- step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner

Spacing Spacing between Words aligning text to the left results in even spaces between words Copyright Changes The proposed changes incorporate the addition of the Bern convention 3-step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner. Copyright Changes The proposed changes incorporate the addition of the Bern convention 3-step test. This in effect means it is not an infringement of copyright to make a copy of a publication as long as it is a special case, does not interfere with the rights of the author to benefit from their work or that the copying does not unduly prejudice the intellectual property of the owner.

Spacing Summary Increase the vertical space between lines – 1.2 is a usually a good spacing Never fully justify text – left justify for most text Use centring sparingly – usually for headings Only right justify if there is a very good reason – text can be difficult to locate

Boxes Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities. Each year the Round Table runs a conference to facilitate And influence the production and use of quality alternative Formats for people with print disabilities. Ensure that there is enough space between the text and the box

Coloured Boxes Each year the Round Table runs a conference to facilitate And influence the production and use of quality alternative Formats for people with print disabilities. Each year the Round Table runs a conference to facilitate And influence the production and use of quality alternative Formats for people with print disabilities. If coloured text boxes are required, try replacing the coloured box with a box with a coloured border

Boxes and Dividers Some times it may be more appropriate to use a divider rather than a box – especially if the box goes over several pages Each year the Round Table runs a conference to facilitate And influence the production and use of quality alternative Formats for people with print disabilities.

Text and Backgrounds Text can be very difficult to read on a patterned or coloured backgrounds Text can be very difficult to read on a patterned or coloured background Text can be very difficult to read on a patterned or coloured background Text can be very difficult to read on a patterned or coloured background Avoid placing text over an inappropriately patterned or coloured background Text can be very difficult to read on a patterned or coloured backgrounds Text can be very difficult to read on a patterned or coloured background Text can be very difficult to read on a patterned or coloured background Text can be very difficult to read on a patterned or coloured backgrounds Text can be very difficult to read on a patterned or coloured background Text can be very difficult to read on a patterned or coloured backgrounds

Text and Graphics Avoid placing text over graphics Placing text over a photograph can mean that the information is almost impossible to read unless it has a clear background. Placing text over a photograph can mean that the information is almost impossible to read.

Graphics Avoid overlaying graphics

Dealing with Overlaid Graphics If Collages are necessary if possible also provide copy of the overlaid graphics in a split format

Boxes and Graphics Summary Normally the background in text boxes should not be coloured – if colour is important try colouring the box instead Don’t place text over graphics – it is hard to read Don’t overlay one graphic over another – it is difficult to interpret

Columns Try and reformat to avoid columns If columns are necessary ensure that there is sufficient space between columns or a divider Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities. Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities.

Columns A dividing line can be added if needed Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities.

Graphics and Columns Don’t place graphics in the middle of columns as they disrupt the flow of text If graphics are necessary place the graphic on the right margin to minimize disruption to the text flow Each year the Round Table runs a conference to facilitate and influence the production and use of quality alternative formats for people with print disabilities. Conferences showcase examples of best practice in the provision of accessible information to people with a print disability in the workplace. The conferences also provide contact with distributors of equipment.

Column Summary Try not to use columns If using columns ensure that there is sufficient space between If it enhances readability, insert a vertical line between the columns Don’t place graphics in the middle of columns – they interrupt the flow of text

Tables Ensure that tables have sufficient cell margins and that the font is appropriate A table with insufficient cell margins and an inappropriate font ISBN TITLE PRICE QUANTITY TOTAL 1 84000160 7 Garden Planning $15.00 3 $45.00 1 84000159 3 Water Gardening $15.00 2 $30.00 1 84000157 7 Garden structures $15.00 4 $60.00 1 84000151 8 Pruning $15.00 3 $45.00 1 84000156 9 Plant Propagation $15.00 1 $15.00

Reformatted Table ISBN Title Price Quantity Total 1 84000160 7 Garden Planning $15.00 3 $45.00 1 84000159 3 Water Gardening $15.00 2 $30.00 1 84000157 7 Garden Structures $15.00 4 $60.00 1 84000151 8 Pruning $15.00 3 $45.00 1 84000156 9 Plant Propagation $15.00 1 $15.00

Boxes and Tables Summary Ensure that any lines are heavy enough to be easily located Ensure that there is sufficient space around the information to clearly separate it from the borders Ensure that the font is suitable and does not encroach into the cell borders

Forms Place check boxes before the relevant question if possible  I have special dietary needs  I will need assistance  I will be attending the AGM

Answer Forms If an answer space if required after the question provide leader dots to make location easier Do you have special dietary needs? ………………………………… Yes/No Do you need any assistance? ………………………………………… Yes/No Will you be attending the AGM? ………………………………………. Yes/No

Indicating the print page number When reformatting text the original print page number needs to be indicated so that students can find their place in the reformatted text Print page numbers need to indicate the commencement of the print page

Examples of Print Page Indication The preferred thickness of handwritten text depends very much on the individual. However, a slightly thicker line will increase the size of the pp12 handwriting, making it easier to see. Above a certain thickness, lines run into each other and become difficult to read. Therefore, for general use, it is best The preferred thickness of handwritten text depends very much on the individual. However, a slightly thicker line will increase the size of the p12 handwriting, making it easier to see. Above a certain thickness, lines run into each other and become difficult to read. Therefore, for general use, it is best

Assessment Materials Where ever possible assessment questions should not be split across pages If this is necessary, split mid-sentence and provide indication

Assessment Materials Stimulus material should be located as close as possible to or opposite the relevant section If the question is over a number of pages it may be appropriate to have the graphics in a separate booklet or removable If it is necessary to increase the answer space allowed indicate the amount of space in the original [original print has 6 lines]

Other Issues Avoid splitting words across lines Be careful using colour for text

Paper Paper should be of sufficient weight to prevent the print from the previous page showing through Some people may benefit from special coloured papers

Clear Print Checklist A simple, clear font has been used Font is of an appropriate size Text is left aligned All text is set horizontally Space between lines is appropriate Space between paragraphs No blocks of capital letters No blocks of italics No underlined text Space between columns Paper is thick enough not to allow show through Layout is consistent and logical No text is laid over graphics No information relies solely on graphics The original print page numbers have been inserted

Clear Large Print Workshop Round Table 2010

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