Computer Course for Indian Railways Mechanical/Electrical Department

BASIC COMPUTER COURSE
FOR
INDIAN RAILWAYS
BASIC TRAINING CENTRE
CARRIAGE REPAIR WORKSHOP
WESTERN RAILWAY, LOWER PAREL, MUMBAI-400013

FOREWORD
It is a matter of great pleasure that a comprehensive booklet on Computer Basic Knowledge
is being published by Team Basic Training Centre.
This booklet would be very beneficial to all Workshop staffs who are engaged in record
keeping, E Office,IREPS,GeM etc. as it covers all subjects from functioning of computers to the
internet and major applications in Railways. Besides, the functions and commands of MS Office
— Word, Excel and PowerPoint are also covered in great depth. Knowledge from this booklet
would boost the confidence of all staffwho are not habitual or trained on working with computers.
I congratulate Dy.CME(Production)/PL, Shri. Arun Kumar Singh, WM(Repair) Shri Vishal
Yadav WM(R)/PL for leading Team BTC/PL in publishing this booklet on computer basic
knowledge and also posting it on the website of the Workshop.
Tarun Huria
CWM/PL

PREFACE
I’m happy that team BTC/PL prepared a booklet on computer basic knowledge with
enthusiasm and great care and sincerely.
The topic covered in the booklet such as Basic Computer, Internet, MS office, Google-
office, E-Dak, IREPS, is very helpful to Railway staff in day to day working and will surely
increase learning and efficiency of our staffs.
I congratulate dedicated team of Shri. Prashant Deshmukh, Shri. Santosh Ramdhave and
Shri. Govardhan S for design, easy language and various appropriate step wise demonstrations
of commands and operations and timely compilation of course topics in this booklet.
I wish all the success to team BTC for many more adventures in future.
Vishal Yadav
WM(R)/PL

INDEX
S No. Topics Page No
Chapter I
1 What is Computer 01
2 Parts of computer and their function 01
Chapter II
3 Working of computer 08
4 Getting Started 08
5 OS 09
6 Install/Uninstall Basic Software 09
Chapter III
7 MS Word 16
8 MS Excel 31
9 MS PowerPoint 51
Chapter IV
10 Google Chrome 61
11 G-Mail 61
12 Google Docs 70
13 Google Form 72
14 Google Sheet 77
Chapter V
15 DSC Setup 81
16 Digital Signing in PDF 82
17 E-Office 85
18 RDSO 87
19 Camtech 88
20 GeM 88
21 WR Intranet 88
22 E-Dak 89
23 IREPS 89
24 Useful Railway sites 97

COMPUTER BASICS
BASICTRAININGCENTER,CWM/PL, WR 1
Chapter 1
What is acomputer?
A computer is an electronic device that manipulates information, or data. It has the
ability to store, retrieve, and process data. You may already know that you can use a
computer to type documents, send email, play games, and browse the Web. You can also use
it to edit or create spreadsheets, presentations, and even videos.
Before we talk about different types of computers, let's talk about two things all computers
have in common: hardware and software.
Software is any setof instructions that tells the hardware what to do and how to do it.
Examples of software include web browsers, games, and MS Office software’s.
What are the different types of computers?
When most people hear the word computer, they think of a personal computer such as
a desktop or laptop. However, computers come in many shapes and sizes, and they perform
many different functions in our daily lives. When you withdraw cash from an ATM, scan
groceries at the store, or use a calculator, you're using a type of computer.

COMPUTER BASICS
 Desktop Computers:
 Laptops:
 Tablet Computers:
PARTS OF COMPUTER AND THEIR FUNCTION
1. CPU(Central ProcessingUnit):
Many people use desktop computers at work,
home, and school. Desktop computers are
designed to be placed on a desk, and they're
typically made up of a few different parts,
including the computer case, monitor, keyboard,
and mouse.
The secondtype of computeryoumaybe familiar
withisa laptopcomputer,commonlycalledalaptop.
Laptopsare battery-poweredcomputersthat
are more portable thandesktops,allowingyoutouse
themalmostanywhere.
Tablet computers or tablets are handheld
computers that are even more portable than
laptops. Instead of a keyboard and mouse,
tablets use a touch-sensitive screen for typing
and navigation. The iPad is an example of a
tablet
A central processing unit (CPU), also called a
central processor, main processor or just
processor, is the electronic circuitry that executes
instructions comprising a computer program. The
CPU performs basic arithmetic, logic, controlling,
and input/output (I/O) operations specified by
the instructions in the program

COMPUTER BASICS
2. HARD DISK:
The hard drive is where your software, documents, and other files are stored. The
hard drive is long-term storage, which means the data is still saved even if you turn the
computer off or unplug it.
When yourun a program or opena file,the computercopiessome of the data from
the hard drive ontothe RAM. Whenyou save a file,the dataiscopiedback to the hard drive.
The faster the hard drive, the faster your computer can start up and load programs.
There are mainlytwotypesHarddisks:
 HDD(Hard Disk Drive):
 SSD(SolidState Drive):
A hard disk drive (HDD), hard disk, hard drive, or fixed
disk is an electro-mechanical data storage device that
storesandretrievesdigital datausingmagneticstorage
and one or more rigid rapidly rotating platters coated
with magnetic material.
A solid-statedrive (SSD) isanew generationof storage
device usedincomputers.SSDsreplace traditional
mechanical harddisksbyusingflash-basedmemory,
whichissignificantlyfaster.... SSDsspeedup
computerssignificantlydue totheirlow read-access
timesandfast throughputs.

COMPUTER BASICS
3. MONITOR:
4. MOUSE:
5. KEYBOARD:
6. RAM:
A computermonitorisan outputdevice that
displaysinformationin pictorialform.
A computermouse isan inputdevice thatis
usedwitha computer.Movinga mouse alonga
flatsurface can move the cursor to different
itemsonthe screen.Itemscan be movedor
selectedbypressingthe mouse buttons(called
clicking).
A computerkeyboard is an input device that
allows a person to enter letters, numbers, and
other symbols (these are called characters in
a keyboard) into a computer.
RAM(Random Access Memory) is the
hardware location in a computer where the.
Operating system, application programs, and
data in current use are kept so that they can.
be quickly reached by the computer's
processor. It is in different capacity E.g.: @
2GB, 4 GB, and 8 GB up to 256GB. Minimum
4GB ram needed for basic operations.

COMPUTER BASICS
7. CD-DRIVE:
8. PRINTER:
.
9. SCANNER:
10. AUDIO OUTPUT
The term"audio output device"referstoany device thatattaches to a computerfor
the purpose of playing sound, such as music or speech. Using 3.5mm audio jack, Bluetooth
Speakers and Headphones.
11. USB(UniversalSerialBus) Devices:
USB devicesare the devicesthatcan connectto a computerthroughUSB ports. E.g.:
Pen drive, Card reader, External Hard Drives, Webcams etc.
An optical discdrives thatreadsand writesall
commonCD and DVD formats.All modern optical
drivesthatcome with personal
computers are CD/DVDdrives.
A printerisan outputdevice thatprintspaper
documents.Thisincludestextdocuments,images,or
a combinationof bothusingcommandCtrl+P.We
alsouse thisas a copiermachine
A scanneris an input device that scans documents
such as photographsandpagesof text. What is scan?

COMPUTER BASICS
12. PORTABLE HARD DISK:
13. BLUETOOTH:
Bluetooth is a short-range wireless technology standard used for exchanging data
between mobile devices, Laptops, Bluetoothspeakers,Bluetooth mouse & keyboard over
short distances.
How to connectto BluetoothonPC?
On yourPC, select Start> Settings >Devices > Bluetooth & other devices >
AddBluetooth or other device > Bluetooth. Choose the device and follow additional
instructions if they appear, then select Done.
An external hard drive is a portable storage
device that can be attached to a computer
through a USB or wirelessly. External hard drives
typically have high storage capacities and are
often used to back up computers or serve as a
network drive.

COMPUTER BASICS
15.) Projector:
A device that is used to project rays of light,
especially an apparatus with a system of lenses for
projecting slides or film on to a screen. It is most
commonly used with Power Point presentationfor
education purpose.

COMPUTER BASICS
Chapter 2
WORKING OF COMPUTER
1.) Power On-Off And getting started.
Power On:
(Ensurethatall accessoriesare connected properly on CPU)
Step 1: Findthe ‘on’ buttononCPU.
Step 2: Pressthe button.On some computers,the buttonlightsupwhenthe computerison.
Shut Down (PowerOff):
Step 1: Clickon the 'Start' button.
Step 2: Clickon the 'Shut down'button.
Step 3: Wait for the screento turnblank,and thenturnoff the monitorandelectricity.
Gettingstarted with your first computer:
 You interact with a computer mainly by using the keyboard andmouse, or a trackpad on
laptops.Learningtouse these devicesisessentialtolearningtouse acomputer.Mostpeople
find itcomfortable toplace the keyboardonthe deskdirectlyinfrontof themandthe mouse
to one side of the keyboard.
 The mouse controls the pointeron the screen. Whenever you move the mouse across the
desk,the pointerwill move ina similarmanner.A mouse usuallyhastwo buttons,whichare
referredtoas the leftbuttonand the right button.You will ofteninteractwiththe computer
by moving the mouse pointer over something on the computer screen, then clicking one of
the buttons.

COMPUTER BASICS
2.) Operating System.
What isan operatingsystem?
Anoperatingsystemisthe mostimportantsoftware thatrunsona computer.Itmanagesthe
computer's memory and processes,as well as all of its software and hardware. It also allowsyou to
communicate with the computer without knowing how to speak the computer's language. Without
an operating system, a computer is useless.
Typesof operatingsystems:
Operating systemsusually come pre-loaded on any computer you buy. Most people use the
operating system that comes with their computer, but it's possible to upgrade or even change
operatingsystems.The three mostcommonoperatingsystemsforpersonal computersare Microsoft
Windows, macOS, and Linux.
3.) Installing/Uninstallingbasicsoftware:
Your computer allows you to do some really amazing things. Digital photo editing, e-mail, video
streaming, typing documents of these things are possible because of different types of software.
Developersare alwayscreatingnewsoftwareapplications,whichallowyoutodoevenmore withyour
computer. Some of the basic softwares are given below:
1. Adobe Reader:Itisusedto viewandopenPDFdocuments.
 Go to the Adobe AcrobatReaderdownloadpage andclickInstall now.

COMPUTER BASICS
 Whenthe Openingdialogbox appears,clickSave File.
 Press Ctrl+Jto openthe downloadLibrary.Whenthe downloadLibrarywindow
appears,double-clickthe .exe file forReader.
 If promptedto openthe executablefile,clickOK.
 Whenyousee the confirmationmessage thatthe installationiscomplete,click
Finish

COMPUTER BASICS
2. Browsers:
A web browser (commonly referred to as a browser) is application software for
accessingthe WorldWide Web. Whena user requestsawebpage from a particular website,
the web browser retrieves the necessary content from a web server and then displays the
page on the user'sdevice.The topbrowsersare GoogleChrome,MozillaFirefox,andInternet
Explorer.
Stepsto install Google Chrome:(InternetExplorer/MicrosoftEdge ispreinstalled)
 Open any web browser such as Microsoft Edge, type “google.com/chrome” into the
addressbar,andthenpresstheEnterkey.ClickDownloadChrome>AcceptandInstall
> Save File.
 Go to “Downloads” folder and open Chromesetup.exe by double clicking mouse.
.
 After the setup file is run,Google Chrome online setup will thenbe downloaded and
all youneedtodoiswaitfor the browsertobe completelydownloadedandinstalled.
3. Microsoft Office:

COMPUTER BASICS
It is a popular set of software programs from Microsoft that includes a word
processor, a spreadsheet tool, a database program, an email utilityand other productivity
software commonly used in modern offices.
 Go to http://www.office.com/myaccount/.(If purchased) ClickInstall >.YourOffice
setupfile willbegindownloading.
 In the folder that opens, double click on the file setup.exe.
 ClickContinue >thenInstall.
 Wait while the programisinstalledandonce the installationiscomplete,click
close.
4. JAVA:

COMPUTER BASICS
One of the most widelyusedprogramming languages,Javaisusedas the server-side
language for most back-end development projects, including those involving big data and
Android development. Java is also commonly used for desktop computing, DSC Signing, PKI
Server, and numerical computing.
 Go to https://www.java.com/en/download/.Andclickdownload.
 Go to “Downloads” folder and open java setup by double clicking with mouse. And
click next.
 Afterthe setupfile isrun, waitforit to install andonce itcompletedclickclose.
.
What is a file?

COMPUTER BASICS
Justas words can be writtentopaper,so can data be writtento a computerfile.Filescanbe
editedandtransferredthroughthe Internetonthatparticularcomputersystem.
What is a folder?
A folderholdsone ormore files,andafoldercanbe emptyuntil itisfilled.A foldercanalso
containotherfolders,andthere canbe manylevelsof folderswithinfolders.
POPULAR COMPUTER SHORTCUTS:
List of basic computer shortcut keys:
Alt + F--File menu options in the current program.
Alt + E--Edits options in the current program.
F1--Universal help (for any sort of program).
Ctrl + A--Selects all text.
Ctrl + X--Cuts the selected item.
Ctrl + Del--Cut selected item.
Ctrl + C--Copy the selected item.
Ctrl + V--Paste the selected item.
Home -- Takes the user to the beginning of the current line.
Ctrl + Home--Go to the beginning of the document.
End -- Go to the end of the current line.
Ctrl + End -- Go to the end of a document.
Shift + Home -- Highlight from current position to beginning of the line.
Shift + End -- Highlight from current position to end of the line.
Ctrl + (Left arrow) -- Move one word to the left at a time.
Ctrl + (Right arrow) -- Move one word to the right at a time.
Alt + Tab – For multitasking
Windows Key + Print Screen – For screenshot
MS Office shortcut keys:
Ctrl + A -- Select all contents of the page.
Ctrl + B -- Bold highlighted selection.
Ctrl + C -- Copy selected text.

COMPUTER BASICS
Ctrl + X -- Cut selected text.
Ctrl + N -- Open new/blank document.
Ctrl + O -- Open options.
Ctrl + P -- Open the print window.
Ctrl + F -- Open find box.
Ctrl + I -- Italicise highlighted selection.
Ctrl + K -- Insert link.
Ctrl + U -- Underline highlighted selection.
Ctrl + V -- Paste.
Ctrl + Y -- Redo the last action performed.
Ctrl + Z -- Undo last action.
Ctrl + G -- Find and replace options.
Ctrl + H -- Find and replace options.
Ctrl + J -- Justify paragraph alignment.
Ctrl + L -- Align selected text or line to the left.
Ctrl + Q -- Align selected paragraph to the left.
Ctrl + E -- Align selected text or line to the center.
Ctrl + R -- Align selected text or line to the right.
Ctrl + M -- Indent the paragraph.
Ctrl + T -- Hanging indent.
Ctrl + D -- Font options.
Ctrl + Shift + F -- Change the font.
Ctrl + Shift + > -- Increase selected font +1.
Ctrl + ] -- Increase selected font +1.
Ctrl + [ -- Decrease selected font -1.

COMPUTER BASICS
Chapter 3
Microsoft Office
1.) MS WORD
Microsoft Word is a word processing application that allows you to create a variety
of documents, including letters, resumes, and more. In this lesson, you'll learn how to navigate the
Word interface and become familiar with some of its most important features, such as
the Ribbon, Quick Access Toolbar, and Backstage view.
When you open Word for the first time, the Start Screen will appear. From here, you'll be able to
create a new document, choose a template, and access yourrecently edited documents. From
the Start Screen, locate and select Blank document to access the Word interface.
.
The Ribbon
Word uses a tabbedRibbonsystem insteadof traditional menus.The Ribboncontains multiple tabs,
whichyoucan findnear the topof the Word window.

COMPUTER BASICS
To open an existing document:
In additiontocreatingnewdocuments,you'lloftenneedtoopenadocumentthatwas previously
saved.To learnmore aboutsavingdocuments,visitourlessonon SavingandSharingDocuments.
1. Navigate toFile View,thenclick Open.
2. SelectThisPC,thenclick Browse.

COMPUTER BASICS
3. The Opendialogbox will appear.Locate andselectyour document,thenclick Open.
4. The selecteddocumentwill appear.
Save and Save As:
Word offers two ways to save a file: Save andSave As. These options work in similar ways,
with a few important differences.
 Save:Whenyoucreate oreditadocument,you'llusethe Save commandtosave your
changes.You'll use thiscommandmostof the time.Whenyousave a file,you'llonly
need to choose a file name and location the first time.After that, you can click the
Save command to save it with the same name and location.
 Save As: You'll use this command to create a copy of a document while keeping the
original. When you use Save As, you'll need to choose a different name and/or
location for the copied version.
To save document as a PDF file:
Exporting your document as an Adobe Acrobat document, commonly known as a PDF file, can be
especiallyuseful if you're sharingadocumentwithsomeonewhodoesnothave Word.A PDF file will
make it possible for recipients to view—but not edit—the content of your document.

COMPUTER BASICS
1. Clickthe File tabto access Backstage view,choose Export,thenselect Create PDF
2. The Save As dialogbox will appear.Selectthe location whereyouwantto exportthe
document,enterafile name,thenclick Publish.
If Save as PDFnot available inyourPC.Youhave to download“Save asPDF” from Internet
fromthislink:
https://filehippo.com/download_2007_microsoft_office_add_in_microsoft_save_as_pdf_or
_xps/
Copy, Paste and Delete:
Before youcan move or formattext,you'll needtoselectit.Todo this,clickanddrag your
mouse overthe text,thenrelease the mouse.A highlightedbox willappearoverthe selectedtext.
You can alsocut, copy,and paste by right-clickingyourdocumentandchoosingthe desiredaction
fromthe drop-downmenu.
 CTRL + C = COPY
 CTRL + V = PASTE
 CTRL + Z = UNDO
 CTRL + Y = REDO

COMPUTER BASICS
Select the text with cursor and cut/copy the desired text and go to desired place in
document and paste the selected text by right clicking the mouse.
To Delete:
 Place the cursor nextto the textthenpressBackspace key.
 Place the cursor to the leftof the textthenpressDelete key.
 Selectthe textandpressthe Backspace or Delete key.
 Selectthe textandtype overit the new text.
Undo and Redo:
Let's say you're working on a document and accidentallydelete some text. Fortunately, you
won't have to retype everythingyoujustdeleted!Wordallowsyouto undo your most recentaction
when you make a mistake like this.
PressCtrl+Z on your keyboard. You can continue using this command to undo multiple changes in a
row.

COMPUTER BASICS
By contrast,the Redocommandallowsyouto reverse the lastundo.Youcan also accessthis
commandby pressing Ctrl+Y onyour keyboard.
To change the font size/font/font colour:
Selectthe textyouwantto modify.
On the Home tab, click the Font Size/Font/Font color drop-down arrow. Select a font size from the
menu. If the font size you need is not available in the menu, you can click the Font Size box
and type the desired size, and then press Enter.
To use the Bold,Italic, and Underline commands:
The Bold,Italic,and Underline commandscanbe usedtohelpdraw attentiontoimportantwordsor
phrases.
On the Home tab, clickthe Bold(B),Italic(I),or Underline (U) commandinthe Font group.In our
example,we'll clickBold/Italic/Underline

COMPUTER BASICS
To change text case:
Whenyouneedto quicklychange textcase,youcan use the Change Case commandinsteadof
deletingandretypingtext.
To highlight text:
From the Home tab,clickthe TextHighlight Colordrop-downarrow.The HighlightColor menu
appears.

COMPUTER BASICS
To remove highlighting, select the highlighted text, then click the Text Highlight Color drop-down
arrow. Select No Color from the drop-down menu.
To change text alignment:
By default, Wordalignstexttothe leftmargininnew documents.However,there maybe timeswhen
you want to adjust text alignment to the center or right.
Select the text you want to modify.
Onthe Home tab,selectone of the fouralignmentoptionsfromthe Paragraphgroup.Inourexample,
we've selected Centre Alignment.
Printing Documents:
Once you've created your document, you may want to print it to view and share your
work offline. It's easy to preview and print a document in Word using the Print pane.
Toaccessthe Printpane:
1. Selectthe File tab. Backstage viewwill appear.

COMPUTER BASICS
2. SelectPrint.The Print pane will appear.
Clickthe Printbutton..
You can alsoaccess the Printpane by pressing Ctrl+Pon yourkeyboard.

COMPUTER BASICS
Create a header or footer:
In our example,we wanttodisplaythe author'sname at the top of each page,so we'll place itinthe
header.
1. Double-click anywhere on the top or bottom margin of your document. In our
example, we'll double-click the top margin.
2. The header or footer will open, and a Designtab will appear on the right side of
the Ribbon. The insertion point will appear in the header or footer.
3. Type the desired informationinto the header or footer. In our example, we'll type
the author's name and the date.

COMPUTER BASICS
4. Whenyou're finished,click Close HeaderandFooter. You can alsopressthe Esc key.
5. The headeror footertextwill appear.
Hindi Typing:
We can type and draft letters and documents in “Hindi” as well as any language by using
MicrosoftInputTool.Microsoft Indic Language InputTool helpsyouenterIndianlanguage texteasily
into any Microsoft Windows applications.
 Go to https://www.microsoft.com/en-in/bhashaindia/downloads.aspx to download
Microsoft Indic Language Input Tool.

COMPUTER BASICS
 OpenHindi setupfromHindi.zippackage.
 Openthe setupandinstall.
 Once it installedwe cantype inHindi bychangingthe below option.
 Afterthat Change toHindi IndicInput

COMPUTER BASICS
 Nowyouare readyto use
Tables:
A table isagridof cellsarrangedinrowsandcolumns.Tablescanbe usedtoorganizeanytype
of content, whether you're working with text or numerical data.
https://youtu.be/XNBrCEgzddw
Watch the above video
 Place the cursor pointwhere youwantthe table to appear.
 Navigate tothe Inserttab, thenclickthe Table command

COMPUTER BASICS
 Selectthe numberof columnsandrowsyou want.
To add a row or column:
 The table where youwantto add a row or column.Clickthe plussignthatappears.
To delete a row or column:
 Right-click, then select Delete Cells from the menu.
 A dialogbox will appear.Choose Delete entire row or Delete entire column,thenclick
OK.
 The row or column will be deleted.
Spelling Check:
Worried about making mistakes when you type? Don't be. Word provides you with several
proofing features including the Spelling and Grammar tool that can help you produce professional,
error-free documents.
To run a SpellingandGrammarcheck:
 From the Reviewtab,clickthe Spelling&Grammar command.
 The Spelling and Grammar pane will appear on the right. For each error in your document,
Word will offer one or more suggestions. Click a suggestion to correct the error.

COMPUTER BASICS
 Word will move througheach error until you have reviewedall of them.Afterthe last error
has beenreviewed,adialogbox will appearconfirmingthatthe spellingandgrammar check
is complete. Click OK.

COMPUTER BASICS
2.) MS EXCEL
Excel is a spreadsheet program that allows you to store, organize, and analyse information.
While you may think Excel is only used by certain people to process complicated data, anyone can
learn how to take advantage of the program's powerful features. Whether you're keeping a budget,
organizing a training log, or creating an invoice, Excel makes it easy to work with different typesof
data.
(Note: All type of formatting in MS Word is applicable here the same.)
CELLS:
Every worksheet is made up of thousands of rectangles, which are called cells. A cell is the
intersection of a row and a column. In other words, it's where a row and column meet. Here
it is C5
Selection of Rows and column:
You can also select multiple cells at the same time. A group of cells is known as a cell
range. Rather than a single cell address, you will refer to a cell range using the cell addresses
of the first and last cells in the cell range, separated by a colon. For example, a cell range that
included cells A1, A2, A3, A4, and A5 would be written as A1:A5. Take a look at the different
cell ranges below:
Cell range A1:A8

COMPUTER BASICS
Cell range A1:F8
BORDER:
1. Selectthe cell(s) youwanttomodify.
2. On the Home tab, click the drop-down arrow next to the Borders command, then
select the borderstyle you want to use. In our example, we'll choose to displayAll
Borders.
3. The selected border style will appear.

COMPUTER BASICS
FORMAT PAINTER:
The formatpainterletsyoucopyall of the formattingfromone objectandapplyittoanother
one – think of it as copying and pasting for formatting. Select the text or graphic that has the
formatting that you want to copy.
Watch the followingvideoforformatpainter
https://youtu.be/LHSJJvkVrvA
 Selectthe textorgraphic that hasthe formattingthatyouwant to copy.
 On the Home tab, clickFormat Painter.
 Use the brushto paintovera selectionof textor graphicsto applythe formatting.Thisonly
works once. To change the format of multiple selections in your document, you must first
double-click Format Painter.
APPLICATIONOF FORMULAS:
One of the most powerful features in Excel is the ability to calculate numerical information
usingformulas.Justlike acalculator,Excel canadd, subtract,multiply,and divide.Inthislesson,we'll
show you how to use cell references to create simple formulas.
Watch the followingvideo:
https://youtu.be/xc14gFFyiTw

COMPUTER BASICS
TO CREATE A FORMULA:
In our example below, we'll use a simple formula and cell references to calculate a budget.
1. Select the cell that will contain the formula. In our example, we'll select cell D12.
2. Type the equals sign(=). Notice how itappearsinboth the cell and the formula bar.

COMPUTER BASICS
3. Type the cell address of the cell youwanttoreference firstinthe formula:cell D10 in
our example. A blue border will appear around the referenced cell.
4. Type the mathematical operator you want to use. In our example, we'll type
the addition sign (+).
5. Type the cell address of the cell you want to reference second in the formula:
cell D11 in our example. A red border will appear around the referenced cell.

COMPUTER BASICS
6. Press Enter on your keyboard. The formula will be calculated, and the value will be
displayedinthe cell.If you selectthe cellagain,noticethatthe celldisplaysthe result,
while the formula bar displays the formula.
COUNT FUNCTION:
In the example below, we'll use the COUNTA function to count the total number of items in
the Items column.Unlike COUNT, COUNTAcanbe usedtotallycellsthatcontaindataof anykind,not
just numerical data.
1. Selectthe cell thatwill containthe function.Inourexample,we'll selectcell B17.

COMPUTER BASICS
2. Click the Formulas tab on the Ribbon to access the Function Library.
3. From the Function Library group, select the desired function category. In our
example, we'll choose More Functions, then hover the mouse over Statistical.
4. Select the desired functionfrom the drop-down menu. In our example, we'll select
the COUNTA function,which will countthe numberof cellsinthe Itemscolumnthat
are not empty.
5. The Function Arguments dialog box will appear. Select the Value1field, then enter
or selectthe desiredcells.Inourexample,we'll enterthe cell range A3:A12.You can
continue to addargumentsinthe Value2field,butinthiscase we onlywanttocount
the number of cells in the cell range A3:A12.

COMPUTER BASICS
6. Whenyou're satisfied,click OK.
7. The functionwill be calculated,andthe resultwill appearinthe cell.Inour example,
the result shows that 10 items were ordered.
WARP TEXT:
1. In a worksheet,selectthe cellsthatyouwanttoformat.
2. On the Home tab,in the Alignmentgroup,click Wrap Text.(On Excel fordesktop,youcan
alsoselectthe cell,andthenpress Alt+ H + W.)

COMPUTER BASICS
PIVOT TABLE:
Create a PivotTable to analyse worksheetdata
A PivotTable is a powerful tool to calculate, summarize, and analyse data that lets you see
comparisons, patterns, and trends in your data.
Create a PivotTable
1. Selectthe cellsyouwantto create a PivotTable from.
Note: Your data shouldn'thave anyemptyrowsor columns.Itmusthave onlya single-row heading.
2. SelectInsert> PivotTable.
3. Under Choose the data that you want to analyse, selectatable or range.
4. In Table/Range,verifythe cell range.
5. Under Choose where you want the PivotTable report to be placed, selectNew worksheetto place
the PivotTable in a new worksheet or Existing worksheetand then select the location you want the
PivotTable to appear.
6. SelectOK.

COMPUTER BASICS
BuildingoutyourPivotTable
1. To add a fieldtoyourPivotTable,selectthe fieldname checkboxinthe PivotTablesFields pane.
Note:Selected fields are added to their default areas: non-numeric fields are added to Rows, date
and time hierarchies are added to Columns, and numeric fields are added to Values.
2. To move a fieldfromone areato another,drag the fieldtothe targetarea.
CHARTS:
1. Selectthe datayou wantto use for yourchart.
2. Click Insert> RecommendedCharts.

COMPUTER BASICS
3. On the RecommendedCharts tab,scroll throughthe listof charts that Excel recommendsfor
your data, and click any chart to see how your data will look.
Tip: If youdon’tsee a chart you like,click All Chartsto see all available charttypes.
4. Whenyoufindthe chart youlike,clickit> OK.
5. Use the Chart Elements,ChartStyles,and Chart Filtersbuttonsnexttothe upper-right
corner of the chart to addchart elementslike axistitles ordatalabels.
6. To access additional design and formatting features, click anywhere in the chart to add
the Chart Toolsto the ribbon, and then click the options you want on
the Design and Format tabs.

COMPUTER BASICS
VLOOKUP:
Basically,VLOOKUPletsyousearchforspecificinformationinyourspreadsheet.Forexample,if you
have a list of products with prices, you could search for the price of a specific item.
https://youtu.be/aJXgqNhRWMM
We'll add our formulato cell F2, butyou can addit to any blankcell.As withanyformula,you'll start
withan equalssign(=). Thentype the formulaname.Our argumentswill needtobe in parentheses,
so type an open parenthesis. So far, it should look like this:
=VLOOKUP(
Addingthearguments
Now,we'll addourarguments.The argumentswill tell VLOOKUPwhattosearchfor and where to
search.
The firstargumentis the name ofthe itemyou're searchingfor,whichinthiscase is Photo frame.
Because the argumentistext,we'll needtoputitindouble quotes:
=VLOOKUP("Photoframe"
The secondargumentisthe cell range that contains the data. In thisexample,ourdataisin A2:B16.
As withanyfunction,you'll needtouse acomma to separate eachargument:

COMPUTER BASICS
=VLOOKUP("Photoframe",A2:B16
It'simportanttoknowthatVLOOKUPwill alwayssearchthe firstcolumn inthisrange.Inthisexample,
it will searchcolumnA for "Photoframe".The value thatit returns(inthiscase,the price) will always
need to be to the right of that column.
The third argument is the column index number. It's simpler than it sounds: The first column in the
range is1, the secondcolumnis2, etc.Inthiscase,we are tryingtofindthe price ofthe item,andthe
prices are contained in the second column. This means our third argument will be 2:
=VLOOKUP("Photo frame", A2:B16, 2
The fourth argument tells VLOOKUP whether to look for approximate matches, and it can be either
TRUE or FALSE. If it is TRUE, it will look for approximate matches. Generally,this is onlyuseful if the
first column has numerical values that have been sorted. Because we're only looking for exact
matches,the fourthargumentshouldbe FALSE. This is our last argument,so go ahead and close the
parentheses:
=VLOOKUP("Photo frame", A2:B16, 2, FALSE)
That's it! When you press Enter, it should give you the answer, which is 9.99.
Howitworks
Let'stake alookathowthisformulaworks.Itfirst searchesverticallydownthefirstcolumn(VLOOKUP
is shortfor vertical lookup).Whenit finds"Photoframe",it movesto the secondcolumn to findthe
price.

COMPUTER BASICS
As we mentionedearlier,the price needstobe to the right of the itemname.VLOOKUPcannotlook
to the leftof the columnthat it's searching.
FILTER:
1. In orderfor filteringtoworkcorrectly,your worksheetshouldincludea headerrow,
whichisusedto identifythe name of eachcolumn.Inourexample,ourworksheetis
organized into different columns identified by the header cells in row
1: ID#, Type, Equipment Detail, and so on.
2. Selectthe Data tab,thenclickthe Filtercommand.

COMPUTER BASICS
3. A drop-downarrow will appearinthe headercell foreach column.
4. Clickthe drop-downarrow forthe columnyouwantto filter.Inourexample,we will
filter column B to view only certain types of equipment.
5. The Filtermenu will appear.
6. Uncheckthe box nextto SelectAll to quicklydeselectall data.

COMPUTER BASICS
7. Check the boxesnexttothe datayouwanttofilter,thenclick OK.Inthisexample,we
will check Laptop and Tablet to view only those types of equipment.
8. The data will be filtered,temporarilyhidinganycontentthatdoesn'tmatchthe
criteria.Inour example,onlylaptopsandtabletsare visible.

COMPUTER BASICS
SORTING:
To sorta sheet:
In our example,we'llsorta T-shirtorderformalphabeticallyby Last Name (column C).
1. Selectacell inthe columnyouwant to sort by.In our example,we'llselectcell C2.
2. Selectthe Data tab on the Ribbon,thenclickthe Ascendingcommand toSort A to
Z, or the Descendingcommand to Sort Z to A. In our example, we'll click
the Ascending command.
3. The worksheetwillbe sortedbythe selectedcolumn.Inourexample,the worksheet
is now sorted by last name.

COMPUTER BASICS
To createa customsort:
Inour example below,we wanttosortthe worksheet byT-ShirtSize (column D).A regularsortwould
organize the sizesalphabetically,whichwouldbe incorrect.Instead,we'll create acustomlistto sort
from smallest to largest.
1. Selectacell inthe columnyouwant to sort by.In our example,we'llselectcell D2.
2. Selectthe Data tab,thenclickthe Sort command.
3. The Sort dialog box will appear. Select the column you want to sort by, then
choose Custom List... from the Order field. In our example,we will choose to sort
by T-Shirt Size.

COMPUTER BASICS
4. The Custom Lists dialogbox will appear.Select NEW LIST fromthe Custom
Lists: box.
5. Type the items in the desired custom order in the List entries:box. In our example,
we want to sort our data by T-shirt size from smallestto largest, so we'll
type Small,Medium,Large, and X-Large, pressingEnteron the keyboard after each
item.
6. Click Add to save the newsort order.The new listwill be addedtothe Custom
lists:box.Make sure the newlistis selected,thenclick OK.

COMPUTER BASICS
7. The Custom Lists dialogbox will close. Click OKinthe Sort dialogbox to performthe
customsort.
8. The worksheetwill be sortedbythe customorder.In our example,the worksheetis
noworganizedbyT-shirtsize fromsmallesttolargest.
LINKING OF DATA:
Watch the followingvideo:
https://youtu.be/rDMfksI3n7M

COMPUTER BASICS
3.) MS POWER POINT
PowerPoint 2013 is presentation software that allows you to create dynamic slide
presentations. Slideshows can include animation, narration, images, videos, and much more.
SLIDE NUMBERING
1. On the View tab, in the Presentation Views group, click Normal.
2. On the leftof yourscreen,inthe pane thatcontainsthe slide thumbnails,clickthe firstslide
thumbnail in your presentation.
3. On the Insert tab, in the Text group, click Header & Footer.
4. In the Header and Footer dialog box, do one of the following:
 If youwantto addslide numbers,clickthe Slidetab,andthenselectthe Slide numbercheck
box.
 If youwanttoaddpage numberstonotes,clickthe NotesandHandoutstab,andthenselect
the Page number check box.
5. If you want to add page numbers to all of the slides or notes pages in your presentation,
click Apply to All.

COMPUTER BASICS
THEMES:
EveryPowerPointtheme—includingthe defaultOffice theme—hasitsown theme elements.Those
elementsare:
 Theme Colors: There are 10 theme colors, alongwithdarkerand lightervariations,
available fromevery Colormenu.
 Theme Fonts: There are two theme fonts available atthe top of the Font menu
underTheme Fonts.
 Theme Effects:These affectthe preset shape styles.Youcan findshape styleson
the Format tab wheneveryouselectashape orSmartArt graphic.
Whyusethemes?
If you're usinga theme,you'll probablyfindthatyourpresentationlooksprettygood.All of the colors
will work well together, which means you won't have to spend as much time formatting your
presentation.Butthere'sanothergreatreasontouse theme elements:Whenyouswitchtoadifferent

COMPUTER BASICS
theme, all of these elements will update to reflect the new theme. You can drastically change the
look of your presentation in a few clicks.
In our examplesabove,you can see the effect of applying differentthemes to the same slide—each
theme uses its own fontsand colors. But you may have also noticed that the font and colors of the
logo in the bottom-right remained unchanged: This is because they're Standard
Colors andFonts ratherthantheme elements.Colorsandfontswill onlyupdateif you're using Theme
Fonts or Theme Colors.
Themes and slide layouts
Asyoucansee fromthe twodifferent Title Slidesabove,themescanalsochange various slidelayouts.
Some themes, like the Wisp theme in the example below, even include additional layouts.

COMPUTER BASICS
If you use a unique slide layout—suchasQuote with Captionor Name Card—andthenswitchto a
theme thatdoesnot include thatlayout,itmaygive unexpectedresults.
Applying themes
All themesincludedinPowerPointare locatedinthe Themesgrouponthe Designtab. Themescan
be appliedorchangedat any time.
To apply a theme:
1. Selectthe Designtab onthe Ribbon,thenlocate the Themesgroup.Each image
representsatheme.
2. Clickthe More drop-downarrow tosee all available themes.
3. Selectthe desiredtheme.

COMPUTER BASICS
4. The theme will be appliedtothe entire presentation.Toapplyadifferenttheme,
simplyselectitfromthe Designtab.
Once you've applied a theme, you can also select a variant for that theme from the Variantsgroup.
Variants use different theme colors while preserving a theme's overall look. Some variants also use
different textures, as in the example below.

COMPUTER BASICS
TRANSITIONS EFFECTS:
To previewa transition:
You can previewthe transitionfora selectedslide atanytime usingeitherof these twomethods:
 Clickthe Previewcommandon the Transitionstab.
 Clickthe Play Animationscommandin the Slide Navigationpane.
Modifying transitions
To modifythetransitioneffect:
You can quicklycustomize the lookof atransitionbychangingits direction.
1. Selectthe slide withthe transitionyouwantto modify.

COMPUTER BASICS
2. Clickthe EffectOptions command,andchoose the desiredoption.These options
will varydependingonthe selectedtransition.
3. The transitionwill be modified,anda previewof the transitionwill appear.
Some transitionsdonotallowyouto modifythe direction.
To modify thetransitionduration:
1. Selectthe slide withthe transitionyouwanttomodify.
2. In the Duration fieldinthe Timinggroup,enterthe desiredtime for the transition.
In thisexample,we'll increase the time totwoseconds—or02.00—tomake the
transition slower.
To add sound:
1. Selectthe slide withthe transitionyouwanttomodify.
2. Clickthe Sound drop-downmenuinthe Timinggroup.
3. Clicka sound to applyitto the selectedslide,thenpreview the transitiontohear
the sound.

COMPUTER BASICS
Soundsare bestusedin moderation.Applyingasoundbetweeneveryslide couldbecome
overwhelmingorevenannoyingtoanaudience whenpresentingyourslide show.
To removea transition:
1. Selectthe slide withthe transitionyouwanttoremove.
2. Choose None fromthe Transition to This Slide group.The transitionwillbe
removed.
To remove transitionsfrom all slides,applythe None transitiontoa slide,thenclickthe Applyto
All command.

COMPUTER BASICS
INSERT VIDEOS:
To insertavideofromafile:
1. From the Insert tab,clickthe Videodrop-downarrow,thenselect VideoonMyPC.
2. Locate andselectthe desiredvideofile,thenclick Insert.
3. The videowill be addedtothe slide.

COMPUTER BASICS
To insertanonlinevideo:
Some websiteslike YouTubeallow youtoembedvideosintoyourslides.Anembeddedvideowillstill
be hostedonitsoriginal website,meaningthe videoitselfwon'tbe addedtoyourfile.Embeddingcan
be a convenientwaytoreduce the file size of yourpresentation,butyou'll alsoneedtobe conne cted
to the Internet for the video to play.

COMPUTER BASICS
Chapter 4
Google Services
1.) GOOGLE CHROME:
Google Chrome isa cross-platformwebbrowserdevelopedbyGoogle.Itwasfirstreleased
in2008 for MicrosoftWindows.
It’sthe fastestandstable browseralsoGoogle applicationslikeGmail,Google sheets,Google
forms and Google docs works perfectly in Google chrome.
2.) G-MAIL:
Gmail is a free email service developed by Google, we can send receives easily with
Gmail and its very user friendly. Mainly we need a Gmail id to start using its service.
Tocreateanaccount:
1. Go to www.gmail.com.
2. Click Create account.

COMPUTER BASICS
3. The signup form will appear. Follow the directions and enter the required information.
Password must contains at least one Capital letter, Small letter, Character, Numerical and
more than 8 characters
4. Review Google'sTermsof ServiceandPrivacyPolicy,clickthe checkbox,thenclick Nextstep.
5. Here, you'll have an opportunity to set up recovery options. Recovery options are helpful if
youforgetyourpasswordorif someone triestoaccessyouraccount.If youdon'twant toset
up recovery options at this time, click Done.

COMPUTER BASICS
6. Your account will be created, and the Google welcome page will appear.
Tosignin:
1. Go to www.gmail.com.
2. Type your user name (your email address) and password, then click Sign in.

COMPUTER BASICS
Tosign out:
In the top-right corner of the page, locate the circle that has your first initial (if you've already
selected an avatar image, it will show the image instead). To sign out, click the circle and
select Sign out.
Sending Email
When you write an email, you'll be using the compose window. This is where you'll add the email
address of the recipient(s),the subject,andthe bodyof the email,whichisthe message itself.You'll
alsobe able toadd varioustypesof textformatting,as well asone ormore attachments. If youwant,
you can even create a signature that will be added to the end of every email you send.
To send an email:
1. In the leftmenupane, clickthe Compose button.

COMPUTER BASICS
2. The compose windowwill appearinthe lower-rightcornerof the page.
3. You'll need to add one or more recipientsto the To: field. You can do this by typing
one or more email addresses, separated by commas, or you can click To to select
recipients from your contacts, then click select.

COMPUTER BASICS
4. Type a subject forthe message.
5. In the body field,type yourmessage.Whenyou're done,click Send.
If the personyou are emailingisalreadyone of yourcontacts, youcan start typingthat person's first
name,last name, or email address, and Gmail will display the contact below the To: field. You can
then press the Enter key to add the person to the To: field.

COMPUTER BASICS
To add an attachment:
1. While composing an email, click the paper clip icon at the bottom of the compose
window.
2. A file upload dialog box will appear. Choose the file you want to attach, then
click Open.
3. The attachment will begin to upload. Most attachments will upload within a few
seconds, but larger ones can take longer.

COMPUTER BASICS
4. Whenyou're readyto sendyour email,click Send.
Toreplytoanemailmessage:
1. Firstopenthe receivedemail then:
2. Type your message inthe Body field,then clickSend.

COMPUTER BASICS
To forward an email message:
1. While viewingthe message,click forwardatthe bottomof the message.Youcanalso
select forward from the more drop-down menu next to the Reply arrow.
2. Type your message inthe Body field,thenclick Send.

COMPUTER BASICS
3.) GOOGLE DOCS
To create anewfile:
1. From Google Drive,locate andselectthe Newbutton,thenchoose the type of file
youwant to create.Inour example,we'll select Google Docstocreate a
new document.
CREATING NEWFILES
Google Drive gives you access to a suite of tools that allows you to create and edita variety of files,
includingdocuments,spreadsheets,andpresentations.There are fivetypesof filesyoucancreate on
Google Drive:
 Documents: For composingletters,flyers,essays,andothertext-basedfiles
(similartoMicrosoftWord documents)
 Spreadsheets:For storingandorganizinginformation(similartoMicrosoftExcel
workbooks)
 Presentations:For creatingslideshows(similartoMicrosoftPowerPoint
presentations)
 Forms: For collectingandorganizingdata

COMPUTER BASICS
2. Your new file will appearinanewtab on yourbrowser.Locate and select Untitled
documentin the upper-leftcorner.
3. The Rename dialogbox will appear.Type a name for your file,thenclick OK.
4. Your file will be renamed.Youcanaccess the file atany time fromyourGoogle
Drive,where itwill be savedautomatically.Simplydouble-clicktoopenthe file
again.
Youmay notice thatthere isno Save buttonforyourfiles.ThisisbecauseGoogleDriveuses autosave,
which automatically and immediately saves your files as you edit them.

COMPUTER BASICS
4.) GOOGLE FORMS
Google Forms allows you to create and edit a variety of forms, either from scratch or by using
a template.We'll go overhow to create your ownforms,the various typesof questionsyoucan use,
and how to store and access any responses you receive.
Creating simpleforms
In thislesson,we'llstartwithcreatingablankform.On the Google Forms homepage,simplyclick
the Blank formbutton.
From here,you'll be able tocreate andedityour form.Whenyouclickthe untitledquestion,you'll
notice thata fewoptionsappear.Let'stake a closerlookat thisinterface.

COMPUTER BASICS
SENDING FORMS:
Once you've created your form and chosen the correct settings, you're ready to send it off! To get
started with this process, click the Send button in the upper-right corner of the screen.
This will bringupthe Send form menu.Before sendingyourform, you'll needtodecide howto send
itout. Google Formsallowsyoutoshare yourformsviaemail,directlink,embedding,andsocialmedia
sites.
Whichone you choose dependsonseveral factors,includingwhoyour audience isandwhat you're
usingthe form for. Let's take a lookat the variousoptionsandhow touse them.
Nomatter whichmethodyou choose,there will be anoptionto Collectemail addresses atthe top of
the menu. If you turn this on, your respondents will be required to provide their email address.This
can be helpful if you want to contact them in the future.

COMPUTER BASICS
SENDING YOURFORMVIAEMAIL:
If youhave email addressesforeveryone you'dliketosendthe formto, email is probablythe easiest
method. Simply enter all of the information in the form shown below and click Send.
If youcheck Include forminemail,Google Formswill includeyourforminthe email itself,ratherthan
providingalinktoit.Thiscouldcome inhandyifyourformisfairlyshortorif you'dlikeyourrecipients
to respond quickly.
Sharingyourformwithalink
Instead of using email, Google Forms can create a link to your form that you can share wherever.
When someone clicks the link, they will be taken directly to your form.

COMPUTER BASICS
Thismethodcanbe helpful if youdon'tknow the email addressesforsome of the people you'dliketo
send the form to. You could instead send it through a text or messaging app.
RESPONSES:
Once you've sharedyourformwithothers,it'sjustamatterof waitingtohearbackfromthem.
Depending on your form, you may end up needing toorganize or analyse these responses. We'll go
over how to do this in our next lesson.
Organizingandanalysingresponses
Afteryou've sentyourform,it'sonlyamatterof time beforepeople startresponding.Toaccessthese
responses, simply open your form and click the Responsestab. Here, you'll find the results from
everyone who's responded so far, along with several options.
.

COMPUTER BASICS
Using GoogleSheets toorganize yourresults
Althoughall of yourresponsescanbe accessedwithinthe formitself,there maybe timeswhenit's
difficulttosortthroughand analyse everything.Luckily, Google Formsgivesyouthe abilitytostore
and organize yourresults ina spreadsheetwithGoogle Sheets.
To do so,click the Create Spreadsheeticon.
Thiswill bringup a menuwhere youcan choose to either create a new spreadsheetorSelect
existingspreadsheet.Forthisexample,we'llcreate anew one.
Thisautomaticallycreatesaspreadsheetandopensitinanew tab. Each row featuresthe responses
fromeach respondent,andeachcolumnfeaturesaquestionfromyourform.

COMPUTER BASICS
4.) GOOGLE SHEETS:
Google Sheets is a spreadsheet program included as part of the free, web-based
Google Docs Editors suite offered by Google. Every equations and functions in MS Excel will
work here the same.
To create anewGoogle spreadsheet:
1. While viewingyourGoogle Drive,click NewandselectGoogle Sheetsfromthe
drop-downmenu.
2. The spreadsheetwillappearina new browsertab.
3. To name your spreadsheet,locate andselect Untitledspreadsheetatthe top of the
page. Type a name for your spreadsheet, and then press Enter on your keyboard.

COMPUTER BASICS
4. Your spreadsheetwill be renamed.
You may notice that there is no save button. This is because Google Drive uses autosave, which
automatically and immediately saves your files as you edit them.
The Google Sheets interface

COMPUTER BASICS
In order to use and edit spreadsheets, you will need to become familiar with the Google
Sheets interface.
Clickthe buttonsinthe interactive belowtolearnmore aboutthe Google Sheetsinterface.
SHARING GOOGLE SHEET:
This method is also applicable to Google Docs and Google Presentation
To share a link:
1. Open the file you want to share, then click the Share button.

COMPUTER BASICS
2. Add the recipients email address. Also we can share with them with a link
3. A link to the file will be copied to your web clipboard. You can then paste the
link in an email messageor on the Web to sharethe file.When you're finished,
click Done.

COMPUTER BASICS
Chapter 5
Internet
1.) LAN:
A local area network is a computer network that interconnects computers within a
limited area such as a residence, school, laboratory, university campus or office building. By
contrast, a wide area network not only covers a larger geographic distance, but also generally
involves leased telecommunication circuits.
2.) WI-FI:
WIFI is a facility allowing computers, smartphones, or other devices to connect to the
internet or communicate with one another wirelessly within a particular area.
Wi-Fi Logo.
3.) DSC SETUP:
Digital Signature Certificates(DSC) are the digital equivalent(that iselectronicformat) of physical or
papercertificates....Certificatesserve asproof of identityof anindividual foracertainpurpose;for
example,adriver'slicense identifiessomeone whocanlegallydriveinaparticularcountry.
 ConnectDSC to the computerandopenit.
 AfteropeningDSC,RunWD_PROXKey.exe

COMPUTER BASICS
 Wait forinstallationtocomplete.
4.) DIGITAL SIGNING IN PDF:
 Open the desired PDF with Adobe Reader.
 Select “Tools” on top left corner of adobe reader.

COMPUTER BASICS
 Then select Certificates Option.
 From this select ‘Digitally Sign’ and select the area where we want to sign.
 Then click Continue.

COMPUTER BASICS
 Click ‘Sign’ option and it will prompt to save the document. Save the document.
 After that we have to enter the DSC password for signing.
 Digitally Signed Successfully.

COMPUTER BASICS
5.) E-OFFICE:
The E-Office is a cloud enabled software application developed by National
Informatics Centre (NIC), hosted at our data centre at Secunderabad with disaster recovers at
Gurugram. All Zonal Railways are expected to be connected using the application along with
one division of each zone (including entire South Central Railway), eight production units,
ResearchDesignand Standards Organisation,National Academy of Indian Railways and seven
centralized training institutes.
Indian Railways in an active effort to adapting paperless office culture (to save operational
cost and reduce the carbon foot print) and for providing better services to public introduced
NIC e-office.
Watch the following video:
https://youtu.be/xhW_ft0myRc
We can access Western Railways E-Office website by this link:
https://wr.eoffice.railnet.gov.in/

COMPUTER BASICS
 E-Office ReceiptsandDiarise: https://youtu.be/xhW_ft0myRc
 E-Office Drafts:https://youtu.be/MTnvRanBaTI
 E-Office File Creation: https://youtu.be/r4MYADWH-RE
 E-Office SignaLetter/Draft: https://youtu.be/o29PIZNme_4
 E-Office Greennote andYellownote: https://youtu.be/hu2uw80HAI0

COMPUTER BASICS
6.) RDSO (Research Designs & Standards Organisation):
The Research Designs & Standards Organisation (RDSO) is an ISO 9001 research and
development organisation under the Ministry of Railways of government of India, which
functions as a technical adviser and consultant to the Railway Board, the Zonal Railways, the
Railway Production Units, RITES, RailTel and IRCON International in respect of design and
standardization of railway equipment and problems related to railway construction,
operations and maintenance.
https://rdso.indianrailways.gov.in/

COMPUTER BASICS
7.) CAMTECH:
With the rapid advancement and developmentin Railway technology, the need for having a
dedicatedandspecializedinstitute toupgrade IndianRailwayscapabilityinmaintenance of itsAssets
has been in consideration for long time.
CAMTECH carries out in depth studies of maintenance problems,identifiesand help Zonal
Railways to implement possible solutions, imparts training, prepares Maintenance Manuals,
Handbooks, Technical instructions, guidelines, pamphlets, video films for maintenance of all four
technical departmentsof IR.Thisliterature ismade available bothonthe CAMTECH website &inthe
printedformatas well.Fordisseminationof the informationseminars&workshopsare organizedin
which representatives from all over Indian Railways participate.
https://rdso.indianrailways.gov.in/view_section.jsp?lang=0&id=0,2,17
8.) GeM:
Government e-Marketplace (GeM) is a one stop portal to facilitate online procurement of
commonuse Goods & ServicesrequiredbyvariousGovernmentDepartments/Organizations/PSUs.
GeMaims to enhance transparency, efficiency and speed in public procurement.
https://gem.gov.in/
9.) Western Railway Intranet Website:
An intranet is aprivate network contained within an enterprise that is usedto securely
share information and computing resources among employees.
WR Intranet Website: http://10.3.2.55/

COMPUTER BASICS
We can accesseveryZonal,PU’swebsitesfromourIntranetwebsite
10.) E-DAK:
E-DAK is Electronic Dak receipt and dispatch system in our railways.
http://10.3.9.141/
11.) IREPS: IndianRailwayE procurementSystem
IREPSisan official websiteof IndianRailwaysforprocurementof Materials.The site isdeveloped
byCRIS usingthe latesttechnologyandsecurityfeatures.The site providesasecure platformtousers
for online transactionsforprocurementand sale.The site catersto requirementsof all 16 Zonal Rlys,
and6 ProductionUnits apartfromRCF/RBL,RDSO,NF/Const.andRailtel.Sitecanbe usedformaterial
procurement,Auctionof scrapand unserviceablematerials byCOSof Zonal Railways andProduction
Units.
1.) Open https://www.ireps.gov.in/ onyourbrowser(Bestexperiencewith InternetExplorer 11
and Mozilla Firefox)andclickloginthenIMMS
2.) InsertToken(DSC) onyour PC andenterusername andpassword.Thenclicklogin.

COMPUTER BASICS
3.) Make sure DSC isattached, LoginwithDSC.
4.) Afterthat selectyourDSCand clickenter.

COMPUTER BASICS
5.) Enter yourDSC passwordandclicklogin.
6.) IREPSIMMS Homepage.

COMPUTER BASICS
TENDER SEARCH:
1. Loginto IMMS
2. ClickIREPSqueriesonthe ribbon.
3. ThenClick NIT Searchfor Tenders.

COMPUTER BASICS
PO SEARCH:
1.) Logon to IMMS, and clickDepotLedger.
2.) ClickDepotQueries.
3.) ThenClickPO Search,andEnter Case no and date.

COMPUTER BASICS
4.) Once Search completedclickonthe firstcolumnicon.
5.) P.OSearch Completed.

COMPUTER BASICS
DRAWING SEARCH:
1. Loginto IMMS
2. ClickIREPSqueriesonthe ribbon.
3. ThenClickNIT Searchand enterCase noand date.
4. ThenClickon the downloadiconthe searchresult.

COMPUTER BASICS
5. Thenclickon documentattach withtender.
6. ThenClickon the file Eg:3255122.pdf
7. DrawingSearchCompleted.

COMPUTER BASICS
12.) USEFUL RAILWAY WEBSITES:
In these siteswe can findlike establishment manual, PWAYmanual,ACTM, Finance code,Store
codes, Disaster Manuals etc
 WesternRailwayIntranetSite forquicklinktoE-Dak,E-office,IREPS,IRDirectory,Other
Zonal Railway,ProductionUnitsites: http://10.3.2.55/
 IR codes& manual : http://indianrailways.gov.in/railwayboard/ ->ForIR Personnel
 RDSO : https://rdso.indianrailways.gov.in/
 CAMTECH Publications: https://rdso.indianrailways.gov.in/ ->Directorates->CAMTECH
 IR Benchmarkingreports: http://indianrailways.gov.in/railwayboard/ ->AboutIndian
Railways ->RailwayBoardDirectorates ->Efficiency&Research
 IR Good Work Portal:http://indianrailways.gov.in/railwayboard/ ->ForIR Personnel->IR
Good Work Portal
 ICF VendorDirectory: https://icf.indianrailways.gov.in/ ->SupplierInformation ->Vendor
Directory
 ICF Warranty Portal: https://icf.indianrailways.gov.in/ ->Central ApplicationPortal
 RCF VendorDirectory: https://rcf.indianrailways.gov.in/ ->Vendor&ContractorsCorner->
VendorDirectory
 RCF Warranty Portal: https://rcf.indianrailways.gov.in/ ->ContactUs -> Coach Complaints
 IR Accounts& Finance Portal (AIMSPortal) forESS, IPASetc.:
https://www.aims.indianrailways.gov.in/

Computer Course for Indian Railways Mechanical/Electrical Department

More Related Content

Similar to Computer Course for Indian Railways Mechanical/Electrical Department (20)

Recently uploaded (20)

Computer Course for Indian Railways Mechanical/Electrical Department