Cooperative Structure.pptx
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The document outlines the organizational structure of a cooperative, including its various governing bodies and committees. The highest policy-making body is the General Assembly, composed of all voting members. It determines amendments, elects the Board of Directors, and approves development plans. The Board of Directors manages the day-to-day operations. Additional bodies include the Treasurer, Secretary, Mediation Committee, Audit Committee, Election Committee, and Ethics Committee, each with defined roles and responsibilities.
Cooperative Structure.pptx
- 2. COOP ORGANIZATIONAL STRUCTURE THE GENERAL ASSEMBLY - Kinds of membership - Govt Officers and employees - Application - Liability of members - Termination of Membership - Refund of interests - Composition of the General assembly - Powers of the General Assembly - Meetings - Quorum - Voting system
- 3. Section 1. The General Assembly (GA). The General Assembly is composed of all the members entitled to vote, duly assembled and constituting a quorum and is the highest policy-making body of the Cooperative. Section 2. Powers of the General Assembly. Subject to the pertinent provisions of the Cooperative Code and the rules issued thereunder, the General Assembly shall have the following exclusive powers which cannot be delegated: a) To determine and approve amendments to the Cooperative Articles of Cooperation and By-laws; b) To elect or appoint the members of the Board of Directors, and to remove them for cause; and c) To approve developmental plans of the Cooperative;
- 4. • Kinds of Membership. This Cooperative shall have regular and associate members. (Admission of associate member is optional) • Application, Membership Fee, Min Share Capital Requirement • Section 10. Liability of Members. A member shall be liable for the debts of the Cooperative only to the extent of his/her subscribed share capital. • Section 11. Termination of Membership. Termination of membership may be automatic, voluntary or involuntary, which shall have the effect of extinguishing all rights of a member in the Cooperative, subject to refund of share capital contributions under Section 13 hereof. • Section 13. Refund of Share Capital Contribution. A member whose membership is terminated shall be entitled to a refund of his/her share capital contribution and all other interests in the Cooperative.
- 5. BOARD OF DIRECTORS a. Composition and Term b. Powers c. Qualifications d. Meeting and Quorum e. Vacancy in the Board of Directors f. Officers of the Cooperative g. Functions, responsibilities and training requirements h. Liability of Directors officers and committee members i. Compensation j. Dealings of Directors, officers or committee members k. Disloyalty of a Director l. Illegal use of confidential information m.Removal 3. COOP ORGANIZATIONAL STRUCTURE
- 6. COOP ORGANIZATIONAL STRUCTURE TREASURER Appointment Term Functions a. Ensure that all cash collections are deposited in accordance with the policies set by the Board of Directors; b. Have custody of funds, securities, and documentations relating assets, liabilities, income and expenditures; c. Monitor and review the financial management operations of the cooperative, subject to such limitations and control as may be prescribed by the Board of Directors; d. Ensure the maintenance of fill and complete records of cash transactions e. Ensure maintenance of a Petty Cash Fund; f. Maintain a Daily Cash Position Report; and g. Perform such other functions as may be prescribed in the By-Laws or authorized by the Board of Directors. SECRETARY Appointment Term Functions a. Keep an updated and complete registry of all members; b. Record, prepare and maintain records of all minutes of meetings of the Board of Directors and the General/Representative Assembly; c. Ensure that the necessary actions and decisions of the Board of Directors are transmitted to the management for compliance and implementation; d. Issue and certify the list of members who are entitled to vote as determined by the Board of Directors; e. Prepare and issue Share Certificates and maintain the share and transfer book; f. Serve notice of all meetings called and certify the presence of quorum in the conduct of all meetings of the Board of Directors and the General/Representative Assembly; g. Keep copies of the Treasurer’s reports and other reports; h. Serve as custodian of the cooperative seal.
- 7. COOP ORGANIZATIONAL STRUCTURE MEDCON COMMITTEE Composition Term Functions a. Conduct mediation-conciliation proceeding an services; b. Formulate, develop and improve the Conciliatio Mediation policies, guidelines and program and its proper implementation; c. Monitor Conciliation-Mediation program and processes; d. Submit semi-annual reports of cooperative cas Authority within fifteen (15) days after the end every semester; e. Accept and file Evaluation Reports; f. Submit recommendations for improvement to BODs; g. Recommend to the BODs any member of the cooperative for Conciliation-Mediation Trainin Cooperative Conciliator-Mediator; h. Issue the Certificate of Non-Settlement (CNS); i. Act as conciliator-mediator during term, provid persons who will mediate are mutually selecte both parties. AUDIT COMMITTEE Composition Term Functions a. Audit performance of the coops and its various responsibility centers; b. Monitor adequacy and effectiveness of the coops management and internal control system; c. Review continuously and periodically the books of account, financial records, and policies governing internal control, accounting and risk management to ensure that these are in accordance with the cooperative principles and generally accepted accounting procedures; d. Review the internal audit report of the cooperative; e. Follow up actions on the internal and external audit recommendations; f. Discuss the result of the internal audit with the Board of Directors; g. Submit reports in the result of the internal audit and recommend necessary changes on policies and other related matters in operation to the GA; h. Review, approve or amend the report and recommendation of the Ethics Committee involving violations of the Code of Governance and Ethical Standards if the remaining members of the Board of Directors fail to act on said report and recommendation within a period of thirty (30) days, or the violation is committed by the majority of the Board of Directors; and i. Perform such other functions as may be prescribed in the By-laws or authorized by the GA
- 8. COOP ORGANIZATIONAL STRUCTURE ELECTION COMMITTEE Composition Term Functions a. Formulate election rules and guidelines and recommend to the GA for approval; b. Recommend necessary amendments to the election rules and guidelines, in coordination with the BODs, for the GA’s approval; c. Implement election rules and guidelines duly approved by the GA; d. Supervise the conduct, manner and proceeding of election and other election-related activities and act on the changes thereto; e. Canvass and certify the results of the election; f. Proclaim the winning candidates; g. Decide election and other election-related cases except those involving the ELECOM or its members; and h. Perform such other functions as prescribed in the By- laws or authorized by the GA. ETHICS COMMITTEE Composition Term Functions a. Formulate, develop, implement and monitor the Code of Governance and Ethical Standards (CGES) to be overserved by the members, officers and employees of the cooperative subject to the approval of the BODs and ratification by the GA; b. Conduct initial investigation of inquiry, upon receipt of a complaint involving violations of the CGES. c. Submit report on its recommendation together with the appropriate sanctions, to the BODs for its proper action, or to the remaining members of the BODs, if the violation is committed by any members of the BODs. Provided, that if the remaining members of the BODs fail to act on the report within a period of thirty (30) days, or the violation is committed by the majority of the BODs, the Audit committee shall act on the same.