Cs 110 r18 part 4.3 2020 03 15 word
Download as PPTX, PDF0 likes69 views
This document discusses formatting documents in Microsoft Word using styles and themes rather than direct formatting. It explains that styles allow formatting to be applied consistently throughout a document and that if the style needs to be changed, only that style needs to be modified rather than changing formatting individually. Themes are also discussed, which determine the styles used and can change the look of the entire document at once by modifying existing styles or adopting a new theme. The document emphasizes that styles, rather than direct formatting, should always be used for documents.
Cs 110 r18 part 4.3 2020 03 15 word
- 1. CS 110 R18 PART 4.3 START THESE SLIDES ONLY AFTER YOU HAVE COMPLETED ALL ACTIVITIES OF PRESENTATION 4.2 3/19/2020 1
- 2. Document formatting Word provides several ways for you to format document. Direct Formatting v/s Style and Theme 3/19/2020 2
- 3. Direct formatting When you SELECT part of the doc, and apply formatting “by hand” to each component of the doc: titles, subtitles, special quotations etc. If you have to change the format of a class of components, say all chapter titles, you have to manually correct all. 3/19/2020 3
- 4. Document formatting – using DIRECT formatting 19/03/2020 Using direct formatting You can select the text, and, as an example, apply bold formatting, and then apply a slightly larger font size than the size that you use for the body text. Applying formatting in this manner is known as direct formatting. The process of applying direct formatting can be tedious. It's easy to make mistakes, and you might not get a good looking document. You must repeat the direct formatting process for each heading, and you must be careful to select the same font size every time. Furthermore, documents that are formatted by direct formatting are difficult to update. If you want to change the look of the document, you must select each element and apply the new formatting choices. SGAZZIANO@JOHNCABOT.EDU 4
- 5. Document formatting using STYLES When you use styles to format your document, you can quickly and easily apply a set of formatting choices consistently throughout your document. A style is a set of formatting characteristics, such as font name, size, color, paragraph alignment and spacing. Some styles even include borders and shading. 19/03/2020 SGAZZIANO@JOHNCABOT.EDU 5 For example, instead of taking three separate steps to format your heading as 16-point, bold, Cambria, you can achieve the same result in one step by applying the built-in Heading 1 style. You do not need to remember the characteristics of the Heading 1 style. For each heading in your document, you just click in the heading (you don't even need to select all the text), and then click Heading 1 in the gallery of styles.
- 6. Apply styles: video from MS tutorial 3/19/2020 6
- 7. A more detailed video on applying and modifying styles 3/19/2020 7
- 8. Document formatting DO NOT USE Direct Formatting USE Style and Theme 3/19/2020 8
- 9. Doc formatting – RULES part 1 Always use style and theme Assign a structure to the doc content (use heading1,2,3) ◦ Heading1 is the chapter title ◦ Heading2 is a paragraph heading ◦ Heading3 is a sub-unit of the paragraph 9 NOT SEQUENTIAL – RATHER LEVELS OF IMPORTANCE
- 10. What to do to produce correct word docs 1. Open Word, blank doc 2. (Usually) go to the Internet, or where directed by teacher, select content 3. Paste content using TEXT ONLY paste option 4. Assign Headings, styles (normal, others) AND chose final THEME 5. Create a TOC 6. Repeate steps 2,3,4 until you think you complied with all requirements and doc is complete 7. Update last time TOC (do it pls, missing this is a silly way to lose 5 pts) 8. Save 9. Print in pdf (save in pdf) 10. E-mail doc & pdf to sgazziano@johncabot.edu 3/19/2020 10
- 11. Document formatting using styles STYLES CAN BE MODIFIED 11
- 12. Style Using THEMES What is in a THEME ? THEMES change the set of STYLES 19/03/2020 SGAZZIANO@JOHNCABOT.EDU 12
- 13. Style Using THEMES What is in a THEME ? Document Themes enable you to change the way that text, tables, and special elements are formatted throughout your document. A Theme includes the following elements: The font used for headings and body text (including the color, style, and spacing) 19/03/2020 SGAZZIANO@JOHNCABOT.EDU 13 Theme effects including 3-D effects, shadowing, lighting, and more
- 14. When you adopt a new THEME All STYLES are reset no the new THEME standard This means you have to modify the “NORMAL” style of the new THEME to “justified” Remember - THEMES contain STYLES 3/19/2020 14
- 15. Now modify “Normal Style” 3/19/2020 15 Right click the normal style box select justified 12
- 16. Document formatting using styles STYLES Heading 1 Heading 2, 3 … FORM THE AUTOMATIC TABLE OF CONTENTS (TOC) one of the important «BUILDING BLOCKS» of Word More on this in Presentation 4.4 AN UPDATED TABLE OF CONTENTS WILL ALWAYS BE MANDATORY IN ALL CS110 TESTS 16
Editor's Notes
- #3: You have created your document which is just pure text and it is now the time to give it some elegance, highlight chapter titles, align edges of text and so on. Word provides several ways for you to format document: direct formatting / applying style and themes We’ll always use Style & Themes, let us see why