Data Archiving Reduced Payroll Processing Time
- 1. SAP® Success Story @ YASH Data Archiving Reduced Payroll Processing Time from 1-2 Days to a Few Hours Industry Life Sciences Geography US The Client Boston Medical Center (BMC) is a private, not-for- profit, academic medical center and the primary teaching affiliate for Boston University School of Medicine. Consistent with its mission to provide the best in health care to all, BMC is the largest safety net hospital in New England and reaches into the community as a founding partner of Boston Lack of Database Maintenance Caused Performance Bottlenecks HealthNet, a network of 15 BMC deployed SAP R/3 4.6C in 2001 and the consequent high volume of data growth had community health centers become a major concern for the organization. With 4581 employees and more than 840,000 serving more than a quarter patient visits in 2009, the total database size in the production environment was fast growing. million people annually. The company’s current SAP system was not efficient for reporting, queries and searches, as the system took a very long time to process and execute. They sought a comprehensive data archiving process for their SAP landscape to reduce the amount of live data that would increase performance and reduce the time needed for system backup activities. Data archiving is the process of removing mass data from the SAP database combined with ongoing storage of this data on to secondary media. After removal, this archived data is still accessible to end users via their SAP Standard Interfaces or third party tools. The large volumes of data accumulating in the SAP R/3 database has significant impact on system performance, dialog response times, time required for backup of the system and overall cost of utilization. BMC’s objective was to reduce the overall size of the database by 30% in the areas of Human Resources (HR), Finance and Accounting. YASH Technologies was selected as the strategic partner to define and implement a standard archiving process along with documented procedures for data archiving, recovery, and destruction.
- 2. YASH performed a detailed system assessment of the database growth. After understanding the detailed business requirements, a phased archiving strategy was designed, and covered the archiving objects, business data elements, retention periods and retrieval plans. Phase 1—Analysis: Create the detailed plan, identify additional hardware/software requirements, acquire/update data retrieval methods as necessary. Phase 2—Archive Solution Design: Archive objects, confirm retention strategy, define functional requirements and specifications for the archiving retrieval process, outline SAP security changes, and identify OSS notes according to system version. Phase 3—Implementation: Test procedures for archiving, configure archiving objects, install and configure storage and archive retrieval roles, conduct custom programming, test case definition, perform unit and integration testing, and prepare for training. Phase 4—Execution: Plan go-live and job scheduling, conduct end-user training and help desk preparation. Phase 5—Go-Live and Maintenance: Complete archiving, measure and report archiving results, and transition maintenance plan. YASH provided additional custom enhancements with complete documentation for functional reports using archived and non-archived payroll and HR data to meet BMC’s unique business requirements. This resulted in a 98% reduction of database size. Successful Data Archiving Processes Reduced Backup Costs by 40% BMC’s successful data archiving initiative reduced backup costs by 40%, and improved productivity and collaboration with instant data and document access. Most importantly, BMC realized a reduction in payroll processing time from 1-2 days to a few hours. Additional benefits incurred included: • Boost in IT performance and availability for low total • An efficient sequential process for functional reporting cost of ownership needs • Improved speed and efficiency of transactional activities • Shorter runtime for backup and recovery and processes • Reduced hardware costs for disk, CPU, memory, as well • Improved compliance with long-term secure storage of as administration costs archived data • Reduced costs to maintain and run a growing application • Ability to accommodate growth and expansion with a infrastructure scalable solution In the future, BMC would like to extend their current SAP ERP footprint to include upgrading to the newest version, ECC 6.0. YASH delivered a successful data archiving strategy that will minimize risk, and provide a foundation for faster, more cost-effective upgrades to higher version releases. About YASH Technologies YASH Technologies focuses on customer success. As a leading technology services and outsourcing partner for medium and large global customers, we leverage technology and our flexible delivery models to drive performance and business value throughout a customer’s enterprise. YASH’s comprehensive service approach incorporates a holistic view of our customers that extends beyond delivery. This approach integrates enterprise solutions and services, proprietary best practice offerings, strategic application and maintenance outsourcing, as well as consulting and integration services. YASH is a SEI CMMI (Level 3) and an ISO 9001:2008 certified company with U.S. and India headquarters and regional sales and development offices spread across three continents. YASH is also part of a select group of companies that are SAP -certified global providers of application management services. For more information, please visit www.yash.com or email info@yash.com YASH Technologies www.yash.com/contactus SAP-ERP-LS231-1210 Global Presence - USA | EU | MEA | APAC • California | Illinois | Massachusetts | Missouri | New York Texas | London | Bahrain | Hongkong | Singapore • Hyderabad | Pune | Mumbai | Bangalore | Indore World HQ: 605-17th Avenue East Moline IL 61244 USA | Toll Free: 877-766-8934 | Tel: 309-755-0433 | Fax: 309-796-1242 EU: The Mille-II Floor 1000-Great West Road Brentford London TW89HH UK | Tel: 44-20-8261-4408 | Fax: 44-20-8261-4418 India: 201-205 Bansi Trade Center 581/5 MG Road Indore MP 452001 India | Tel: 91-731-426-1100 | Fax: 91-731-4261234 © 2010 YASH Technologies. All rights reserved. Referred products/ aservices may be registered trademarks of belonging companies.