DDA Experiences with JSTOR eBooks - Tarleton State Univeristy & University of Texas at Tyler

Editor's Notes

• #2: TIFFANY THEN AMY Tiffany Introduce self – Title & Institution I’m about to pass it off to Amy who will introduce herself and then we are going to talk to you today about our experiences implementing the JSTOR E-Books DDA platform. Amy Introduce self – Title & Institution. First, we wanted to give some brief information about our respective institutions and libraries. NEXT…
• #3: AMY Tarleton State University is located in Stephenville, Texas, about an hour southwest of Fort Worth. We also have 2 satellite campuses in Fort Worth, as well as online only programs and partnerships with several community colleges in the area. Our FTE is over 8,500 and we have nearly 11,000 students, although I believe we’ll be going over 11,000 this Fall. We are also a part of the Texas A&M system. The Dick Smith Library at Tarleton has 28 library staff, 13 of which are librarians who each have subject liaison duties assigned. We have over 300,000 print books and access to over 120,000 ebooks including the DDA records. NEXT, switch w/ Tiffany
• #4: TIFFANY UT System – 9 univ. & 6 health Smallest but fastest-growing Heavy teaching loads & research Muntz Library -twice as many print as ebooks -sig. amt demand driven -10 librarians -more online, higher use, space constraints, distance learners
• #5: TIFFANY THEN AMY UT Tyler: -UT System programs benefit our collection, but we don’t get all the benefits of DDA -smaller institution, usage driven by larger ones -local program would allow for more customization to our institution -started with EBL, JSTOR added in 2014 Tarleton: As for Tarleton, we also began our DDA experience last year, but with YBP as our source since we had an established relationship with them as our approval plan provider. We receive records with eBrary, EBL, and Ebsco set as vendors. This program is still ongoing, however, we were interested in exploring additional options for DDA records and payment methods. NEXT, switch w/ Tiffany
• #6: TIFFANY Now I’m going to talk some about the benefits of DDA generally and Amy will talk about the Advantages of JSTOR DDA in particular. While I talk about the Benefits of DDA I’m going to use mostly examples from UT Tyler, but Amy and I compiled this list jointly and have both seen these benefits at our respective campuses.
• #7: TIFFANY Users – --saves time, no predictions, David Swords “Just in Time” vs. “Just in Case” --higher use, 30-50% of print 0 usage is not unusual, can seem wasteful to admins Subjects – --New College of Pharmacy --history & education some of the highest used Diversity – --About $2M worth of books, $30,000 selection budget --wide range of subject areas and publishers, growing rapidly --Flexibility – Sandy Hook Costs – --free browse periods extend access without stretching $$s --cost avoidance over $18K in first year, meaning that the difference between the amount we spent and the actual value of the ebooks used was more than $18K --cost per use 10X less than librarian selected
• #8: AMY As Tiffany mentioned, this is a compiled list of reasons why we felt the JSTOR DDA program would be advantageous for our respective institutions. I’m going to include some specific examples in Tarleton’s case as well. -The ability to have a deposit account. At Tarleton, we chose to start with a small deposit of $5,000 to gauge the use and interest of the program on our campus before committing a large sum. However, regardless of amount, if there’s any funds left at the end of the year JSTOR will roll that amount into the next year. We liked this method in particular since it helps us reduce our process when receiving invoices. JSTOR takes care of all the accounting and will notify us if we reach a certain amount to allow us time to add more funds. -We also liked that the corpus is largely comprised of University press publications. At Tarleton, we actually have university press publications turned off on our YBP approval and DDA plans so adding JSTOR allowed us to open up more options in titles. -We particularly liked that there was no cost for use before the trigger events which are either 6 chapter views or 4 chapter downloads. Other DDA programs may charge a short-term loan fee so this was attractive to us and we felt this would ensure the purchase of books that were going to get a respectable number of uses. -Familiarity with the JSTOR platform due to having the Journals. No change in search mechanism, the 2 formats are integrated. -Free holdings comparison done by JSTOR. This involved us sending our monograph catalog holdings to JSTOR, they ran a comparison and sent back a list of everything that was deduplicated which allowed us to better gauge our corpus profile preferences. -There is an option to get the records through YBP, if you’re already working with them as a DDA record provider. Even though we are at Tarleton we chose to go directly to the source for records. -Easy printing and downloading of chapters. Since we chose the multi-user option the books are DRM free and download just like any of the JSTOR articles. Easy to use on mobile devices. -JSTOR also offers more options for books in the social sciences and humanities, particularly history. NEXT, AMY introduce section
• #9: AMY Next we’re going to cover our respective corpus profile selections, the timelines of our implementations of the program and marketing strategies at our universities. NEXT, switch w/ Tiffany
• #10: TIFFANY THEN AMY UT Tyler: Very Inclusive -multi-user, bad netlibrary exp -social sciences and humanities = more inclusive date range -no publisher restrictions -compare with current holdings, JSTOR preferred DDA -cost cap, considering removing it AMY -We also chose to go with multi-user titles for the same reasons as Tyler. We did not want to have mixed options, too difficult to maintain which titles purchased as single-user or limited. -We wanted titles published 2010 or later. -We chose to exclude a couple of international publishers. We felt that none of our programs really addressed the topics of books produced by those publishers. -And finally we did not set a price cap. NEXT
• #11: AMY Investigation -We received a visit last Spring from our JSTOR rep who gave us an introduction on the JSTOR ebook program. However, at that time we were already about to start our YBP DDA program and wanted to see how that went first. -Due to our experience with our first ebook DDA program our library directors discussed pursuing additional options. We set up a conference call with Greg Bodkin in late February to more familiar with the program. -In March we decided to go ahead and proceed so again we contacted Greg to get started. He sent us a corpus list, information about the holdings comparision, a deposit account form and corpus selection form. -It took us some time to get the forms filled out and amendment signed in addition to selecting our profile since we wanted to make sure we were happy with the profile first. -In May we paid the deposit invoice and the books were turned on on JSTOR’s end once the deposit was paid. However, due to a technical glitch we did not receive notification from OCLC that the records were ready to load until later in June. Once we received that though, it only took a few days to get the records loaded into our catalog. For whatever reason, we are still working through some kinks on getting notified by OCLC on available records but we do receive regular notifications from JSTOR on new titles added to our corpus. NEXT, switch w/ Tiffany
• #12: TIFFANY -First interested in 2012, but no funding until 2014 -Leary of working with a deposit account, but more open to it after savings proved with other programs -After receiving funding from the provost everything happened quickly --$9,000+ -License negotiation and other paperwork took most of Mar., delays on our part --deposit form -About a month between processing invoice for payment and activation -A couple more weeks until MARC Records -Plans to expand marketing and an assessment piece in the fall
• #13: TIFFANY Early stages - summer Marketing all ebooks – recent strat plan Display – rotating featured e-books Flyers throughout campus Twitter and Facebook Bitly URLs for tracking
• #14: AMY -As for Tarleton, we do not have any formal plans as of yet to market the JSTOR ebooks specifically. We have them loaded in our catalog and our discovery system. -Ebooks in general are promoted through our subject guides. -We are considering due some marketing to showcase our expanded access to Books at JSTOR and of course, not say explicitly that they are DDA materials to avoid targeted purchasing. NEXT, switch w/ Tiffany
• #15: TIFFANY Now we are going to talk about our lessons learned. Some good things to know that came up during our implementations, and also some successes we’ve had with the program so far.
• #16: TIFFANY Balance notification – you can set a reminder at a certain balance, receive monthly if purchased, receive NOTHING if no purchases Usage Information – even if no purchases you still might have free usage, see that in JSTOR Admin MARC Records – received through OCLC Product Services Web, good high quality records, downside is that two vendors have to coordinate to get the notifications working, at UT Tyler there is a slight delay, at Tarleton still working out notifications
• #17: TIFFANY THEN AMY UT Tyler: -Provost allotted us extra funds for the JSTOR DDA program based on success of other programs -So far 75 uses and less than $200, and it has only been active for the summer -Good MARC Records -So far no deletions from the platform, something that has caused unease with EBL Tarleton: -We also felt the program is easier to manage, at particularly in regards to the deposit account and corpus selection. -Our customer representative, Greg, has been incredibly helpful and generous with his time in helping us get the program going. -We also like that we receive regular notices of new JSTOR titles that fall within our profile. -We’re looking forward to this Fall to get a better idea of use of the books and interest in the program. NEXT
• #18: We’d like to acknowledge our sources. NEXT
• #19: And thank you for your time! We’ll be happy to answer any questions you may have.