The DFARS – 2025
The Defense Federal Acquisition Regulation
Supplement
A Complimentary Webinar Series
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
ABOUT THE SERIES:
We’ll cover each PART of THE DFARS
Typically held Wednesdays + Fridays @ 12pm ET
Complimentary + Recorded
VIDEOS Posted on YouTube
https://www.youtube.com/@jenniferschaus/videos
PPTs Posted on SlideShare
https://www.slideshare.net
Sponsor/Advertising Options Available
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
ABOUT THE SERIES:
WHERE TO REGISTER
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
ABOUT THE SERIES:
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
ABOUT US:
Services for FED GOV CONTRACTORS:
Washington DC based;
Professional services for established gov cons:
Market Analysis,
Proposal Writing
GSA Schedules; VA Schedules, FEDLink, etc.
Contract Administration, etc.
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
LINK:
https://www.whitehouse.gov/fact-sheets/2025/03/fact-sheet-president-donald-j-trump-eliminates-waste-and-
saves-taxpayer-dollars-by-consolidating-procurement/
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
ABOUT US:
Services for THOSE SELLING TO FED GOV CONTRACTORS:
Newsletter Advertising
Webinar Sponsorship
Event Sponsorship
Sponsored Content Newsletters + Webinars
Social Media Postings
Video Hosting - YouTube
Ask us for a MEDIA KIT!
Marketing TO Federal Contractors?
Digital Advertising Offer
38.5K+ Newsletter Subscribers
85% Federal Contractors
28% Open Rates (12 Mo Ave)
4% - 12% Click Rates (12 Mo Ave)
--------------------------------
hello@JenniferSchaus.com for details
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
THANK YOU TO OUR WEBINAR IN KIND SPONSORS
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS Part 239 Acquisition Of Information Technology
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
THANK YOU TO OUR WEBINAR PAID SPONSORS
DFARS Part 239 Acquisition Of Information Technology
DFARS Part 239 Acquisition Of Information Technology
VISIT: https://wrkplan.com
POC: AnitaB@wrkplan.com
SOFTWARE FEATURES:
• Ataira Government
• Cloud Licenses and
Services
• Managed IT Administration
and Security Services
• Business Intelligence, Data
Engineering and Analytics
• Security Assessments,
Hardening, Compliance
• Microsoft Cloud Software for
Government and
Contractors
• Contact Us
• sales@ataira.com
• https://www.ataira.com/Government/Services
UEI: XUNLJXK5RSS5
Reach the government and military community
with your public sector content, thought
leadership, products, services, and more.
Make the Most of Your Expertise
Build trust and
credibility
Boost awareness
of your brand
Elevate your
expertise
Promote your
products or services
Improve SEO
Support content
marketing efforts
with syndication
options
Your complimentary membership allows you to post
your white papers, research reports, datasheets, and
more, for free!
Have the expertise, but not the content? Our team
can help! Please contact
Stephanie.Gravel@govevents.com
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
THE DFARS – PART 239
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS PART 239
Acquisition Of Information
Technology
SPEAKER: Megan VanHorn
FIRM: Bridge4Acquisitions Inc.
EMAIL: megan@bridge4acq.com
TODAYS SPEAKER + TOPIC
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
Agenda
I. General Policy and Applicability
II. Exchange or Sale of Information Technology
III. Security and Privacy for Computer Systems
IV. Standards
V. Telecommunications Services
VI. Cloud Computing
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.001 Applicability
• DFARS 239 applies to all DoD IT acquisitions — including National Security Systems
(NSS)
“Notwithstanding FAR 39.001, this part applies to acquisitions of information technology,
including national security systems.”
• FAR 39.001 excludes NSS from coverage, referring instead to 40 U.S.C. §11302 and
OMB A-130 oversight
• DFARS overrides this exclusion — explicitly pulling NSS under DFARS rules for DoD
• Covers a broad range of Information and Communication Technology (ICT)
(See FAR 2.101) — Includes hardware, software, websites, videos, telecom equipment,
electronic documents, and more
• FAR exceptions (39.204) and exemptions (39.205) do not limit DFARS applicability
for NSS —
DFARS governs unless otherwise specified in DFARS itself
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.101 Policy
• Preference for Commercial IT Solutions
Contracts over the SAT must not be awarded for non-commercial IT unless market research
determines no suitable commercial products/services exist (DFARS 239.101(1); FAR 10.001(a)(3))
• Software Licensing Policy – Commercial
Acquire under standard public licenses unless inconsistent with procurement law or agency
needs (DFARS 227.7202-1)
• Rights in Commercial Software
No requirement for technical data not customarily provided
No forced relinquishment of rights unless mutually agreed (DFARS 227.7202-1(c))
• Software Licensing Policy – Non-Commercial
Acquire only the rights needed to meet agency needs
Separate CLINs, delivery schedules, and pricing required
No forced relinquishment of rights for software developed at private expense (DFARS 227.7203-1)
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.70 EXCHANGE OR SALE OF INFORMATION TECHNOLOGY
Policy (239.7001)
“Agencies shall follow the procedures in DoD Manual 4140.01, Volume 9, DoD Supply Chain Materiel
Management Procedures: Materiel Programs, when considering the exchange or sale of Government-
owned information technology.”
Key Requirements from DoD Manual 4140.01-V9, Section 8.2:
•Applies to non-excess IT assets only
•Items must be:
• Similar to those being acquired
• Required for an approved program
• Safe, demilitarized, or made innocuous, if applicable
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.70 EXCHANGE OR SALE OF INFORMATION TECHNOLOGY
(cont.)
Key Requirements from DoD Manual 4140.01-V9, Section 8.2 (cont.):
•Must include:
• Written administrative determination showing economic advantage
• Records substantiating that proceeds or allowances were applied correctly
• Documentation of similarity between exchanged and acquired assets
• Limitations:
• Cannot be used for items in certain FSC groups (e.g., 10, 11, 42, 68) without GSA approval
• No exchanges allowed for excess/surplus property or certain restricted categories (e.g.,
controlled substances, strategic materials)
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS
Scope (239.7100):
• Applies to both Information Assurance (IA) and Privacy Act protections
• IA focuses on protecting systems and data; Privacy Act focuses on safeguarding personal
information
• Supplements, not replaces, FAR 24.1
Definition (239.7101):
• Information Assurance = Safeguards to protect and defend IT systems and the data they handle
• Ensures availability, integrity, authentication, confidentiality, non-repudiation, and ability to
restore systems if compromised
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS (cont.)
Policy Requirements (239.7102-1(a)):
• DoD IT acquisitions must comply with IA policies and laws, including:
• National Security Act, Clinger-Cohen Act, NSTISSP No. 11, FIPS
• DoDD 8500.1 & 8140.01, DoDI 8500.2, DoDM 8570.01-M
Requiring Activity Responsibilities (239.7102-1(b)):
• Must provide the KO with:
• A statement of work or objectives that addresses applicable IA requirements
• Inspection and acceptance criteria for IA compliance
• A determination of whether the IT must be protected against compromising emanations
(TEMPEST)—a security standard for shielding data from being intercepted via electromagnetic
signals
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS (cont.)
Compromising Emanations – TEMPEST Requirements (239.7102-2)
• Applies when IT systems require protection against compromising emanations
(i.e., signals unintentionally emitted by electronic equipment that could be intercepted)
• The requiring activity must provide the contracting officer with:
• The applicable protection standard, such as NSTISSAM TEMPEST 1-92 or another authorized
standard
• The necessary identification markings, including markings for TEMPEST-certified or equivalent
equipment
• Inspection and acceptance criteria to validate compliance with the selected standard
• The date through which the accreditation is valid for purposes of the acquisition
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS (cont.)
IA Contractor Training & Certification (239.7102-3)
• Applies to contracts where:
• Contractors perform IA functions for DoD systems, or
• Cleared contractor personnel access DoD systems to perform contract work
• Requiring activity must provide the KO with:
• A list of IA functional responsibilities by category (technical/management) and level (computing,
network, enclave)
• The required training, certification, and continuing education for each IA role
• Post-award responsibilities:
• Requiring activity must ensure all IA personnel certifications are:
• Compliant with DoDM 8570.01-M
• Identified, documented, and tracked throughout performance
• Applies to all IA functions, regardless of:
• Whether duties are full-time or part-time
• Whether work is under a DoD contract or an interagency agreement
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
See PGI 239.7102-3 for
guidance on
certification tracking
and documentation
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS (cont.)
DFARS 239.7103 – Contract Clauses: Use these clauses when applicable:
• DFARS 252.239-7000 – Protection Against Compromising Emanations
• Required when IT must be protected against compromising emanations (e.g., TEMPEST)
• DFARS 252.239-7001 – IA Contractor Training and Certification
• Required when contractors perform information assurance functions
DFARS 239.7103 – Contract Clauses: Clause(s) Overview
• DFARS Clause 252.239-7000 – Compromising Emanations
• Contractor must use IT accredited to NSA TEMPEST or other specified standard
• Must provide documentation of accreditation upon request
• Government may conduct independent testing even if accreditation exists
• Contractor must correct or replace deficient systems for 1 year post-installation, at no cost
• DFARS Clause 252.239-7001 – IA Training & Certification
• Contractor personnel must have current DoD-approved IA certifications
• Includes category/level-based certs and OS certs (as applicable)
• Must provide certification status upon request
• Personnel without valid certs are denied access to DoD systems
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.72 STANDARDS
Solicitation Requirements (239.7201):
“Contracting officers shall ensure that all applicable Federal Information Processing Standards [FIPS] are
incorporated into solicitations.”
What are FIPS?
• Publicly announced standards developed by NIST and approved by the Secretary of Commerce
• Establish mandatory government-wide requirements when industry standards are insufficient
• Cover areas such as cryptography (AES, DES), security categorization (FIPS‑199), identity verification
(FIPS‑201), and more
Why they matter:
• Ensure security, interoperability, and compliance across federal IT systems
• Required under FISMA, with no waiver for NSS;
• Failure to include them could lead to non-compliance with federal cybersecurity mandates
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN
RISK
Scope (239.7300) and Applicability (239.7302):
• Purpose: Implements DoD’s supply chain risk authority under 10 U.S.C. §3252 and DoDI 5200.44 to protect
national security systems (NSS) and mission-critical functions from compromise via hardware, software, or
services.
• What It Applies To: Any DoD IT acquisition involving a covered system or covered item of supply where
supply chain risk is addressed through:
• A performance specification or evaluation factor tied to risk (in source selection)
• A task or delivery order under a contract that includes supply chain risk clauses
• Any contract action that includes a requirement related to supply chain risk
• Why This Matters:
Enables the DoD to:
• Exclude vendors or subcontractors due to credible supply chain threats
• Withhold consent for subcontracting when national security is at risk
• Limit disclosure of risk-based decisions and bypass protest rights (e.g., GAO/Federal court)
• Bottom Line: DFARS 239.73 mandates application of supply chain risk mitigation protocols—even when FAR
Part 39 would not otherwise apply—whenever national security or trust in critical IT systems is at stake.
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN
RISK
Definitions (239.7301) – KEY DEFINITIONS ONLY *See full DFARS Subpart for complete list
• Covered System
A national security system (NSS) critical to intelligence, military command, or weapons systems.
Think: systems supporting military missions, not payroll or admin software.
• Covered Item of Supply
An IT product purchased for use in a covered system, where compromise could pose a national security risk.
• Supply Chain Risk
The risk that an adversary could tamper with or sabotage a system during design, manufacture, or delivery
to degrade or disrupt its function.
• Information Technology (IT)
Any equipment or system used to store, move, analyze, or control data—including hardware, software,
services, and/or peripherals.
Authorized Individuals (239.7303)
Only SecDef, Service Secretaries, or their designated representatives (subject to 239.7304), may take the actions
authorized under 239.7305; this authority may not be delegated below the USD(A&S) or Service Acquisition
Executives.
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN
RISK
Determination and Notification Requirements (239.7304)
• Before exercising exclusion authority under DFARS 239.7305, designated officials must:
• Obtain a Joint Recommendation
From the USD(A&S) and DoD CIO, based on a risk assessment by the USD(I&S) identifying a significant
supply chain risk to a covered system.
• Make a Formal Determination (classified or unclassified), with concurrence of USD(A&S), stating:
• Exclusion is necessary to protect national security
• Less intrusive options are not viable
• Disclosure risks outweigh non-disclosure (if limiting info release)
• Notify Congress
Provide a classified/unclassified notice to the appropriate committees with:
• Statutory exception justification (per 10 U.S.C. 3204(e)(2))
• Market research and competition barrier info
• Joint recommendation and intelligence risk assessment summary
• Summary of determination and mitigation options considered
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN
RISK
Exclusion Actions & Limits on Disclosure (239.7305)
• Authorized officials (per DFARS 239.7303), after meeting 239.7304 requirements, may:
• Exclude a Source
• If it fails qualification standards to reduce supply chain risk
• If it receives an unacceptable supply chain risk rating during source selection
• By withholding consent to subcontract or directing exclusion from subcontracting
• Limit Disclosure of Exclusion Rationale
May withhold full or partial disclosure of the basis for exclusion actions. If so:
• Actions are not subject to GAO (protest) or Federal court review
• Only necessary parties are notified, preserving national security
• Must coordinate with other DoD/Federal entities and maintain confidentiality
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN
RISK
DFARS 239.7306 – Contract Clauses, Use these clauses when applicable:
• Contracting officers must include DFARS provision 252.239-7017 and clause 252.239-7018 in all solicitations
and contracts when acquiring information technology (IT), whether as a service or supply, that is a covered
system, part of a covered system, or in support of a covered system.
• Applies to both commercial and non-commercial IT acquisitions supporting national security systems.
DFARS 239.7306 – Contract Clauses, Clause(s) Overview
• DFARS 252.239-7017 – Notice of Supply Chain Risk (Provision):
• Alerts offerors that USG may assess supply chain risk
• Assessment may include public, non-public, and classified intel
• USG decisions limiting disclosure are not protestable under GAO or Federal court
• DFARS Clause 252.239-7001 – IA Training & Certification
• Contractor must mitigate supply chain risk in delivery of products/services
• USG may act on intel to manage risk—public or classified
• Exclusion actions not subject to protest
• Applies to broad IT scope: hardware, software, services, peripherals (not incidental equipment)
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Scope (239.7400)
• Covers acquisition of telecom services and telecom security
• Telecom services are a subset of information technology
Key Definitions* (239.7401) *See DFARS for complete list of definitions
• Telecommunications: Transmission of signals/sounds/data via electronic/electromagnetic means
• Telecom Services: Leased or contracted services to meet USG telecom needs (includes equipment/facilities)
• Common Carrier: Regulated telecom service provider (ex, by FCC)
• Noncommon Carrier: Unregulated telecom provider (ex, private networks)
• Foreign Carrier: Provider outside US jurisdiction, not a US business
• Long-Haul Telecom: Long-distance telecom infrastructure/services beyond local switch
• USG Regulatory Body: FCC or state authority; excludes bodies with no judicial appeal or self-regulating
conflicts
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Policy (239.7402)
• Acquisition Policy
• Acquire from common & noncommon carriers on a competitive basis (unless justified)
• Follow FCC and regulatory body rules for rates and cost principles
• Contracts should adopt:
• FCC-approved practices
• Or industry standards if no regulatory guidance exists
• Security Requirements
• Purchase requests must specify:
• Info requiring secure transmission
• Contractor’s security obligations
• Required interoperability with NSA-approved tools
• Approved security equipment (e.g., NSA catalog items)
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Policy (239.7402)
• Security Requirements (cont.)
• Contractors must:
• Provide all required telecom security techniques/services
• Normally furnish their own secure equipment, unless agency provides it as GFP
• Meet ownership eligibility for COMSEC items
• Foreign Carriers
• Contracting with foreign telecom providers requires additional scrutiny
• Must consult PGI 239.7402(c) for guidance on risks, approvals, and restrictions
• Long-Haul Telecommunications Services
• Includes commercial satellite, long-distance facilities, and supporting local circuits
• Supports critical, often global, DoD comms—requires DISA coordination and strict security oversight
• Follow PGI 239.7402(d) for procurement procedures and coordination requirements
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Delegated Authority for Telecommunications Resources (239.7405*)
• DoD contracting officers may enter telecom service contracts for up to 10 years total duration
• Can be structured month-to-month or for defined longer terms
• Authority delegated from GSA to DoD—documentation and guidance available at PGI 239.7405
*DFARS 239.7403 and 239.7404 are RESERVED
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Certified Cost or Pricing Data and data other than Certified Cost or Pricing Data (239.7406)
• Tariffed Services by Common Carriers
• No certified cost/pricing data required
• Considered prices set by regulation, even if tariff is set post-award
• Non-tariffed or Noncommon Carrier Services
• Not considered prices set by law/regulation; Price Reasonableness Still Required
• CO must obtain adequate data per FAR 15.403-3/-4
• See PGI 239.7406 for examples of when additional data is needed
• PGI 239.7406 – When Additional Data May Be Needed
• Non-tariffed services or special (non-tariffed) rates/charges
• Custom assembly, construction, or equipment charges
• Fixed contingent liabilities and proposed cancel/terminate fees
• Reuse arrangements or Government-unique service tariffs
• Voluntary tariffs from nondominant carriers or new service tariffs filed for Government use
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Type of Contract (239.7407)
• Use of Basic Agreement + CSA
• Contracting officers may use a basic agreement (FAR 16.702) paired with Communication Service
Authorizations (CSA) to acquire telecom services (procedures outlined in PGI 239.7407)
• CSA Requirements (per PGI 239.7407):
• Use DD Form 428 (CSA) or approved digital substitute to award, modify, cancel, or terminate telcomm
services
• Each CSA must:
• Reference the basic agreement
• Identify service types, quantities, and prices (tariffed or not)
• Specify service location and billing address
• List disbursing office and funding info
• Include an expiration date
• Before CSA Award:
• Comply with all applicable FAR/DFARS requirements (competition, reviews and approvals, D&Fs, etc.)
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Special Construction (239.7408) Part 1: General Policy
• Special construction = customized carrier-provided services/facilities beyond standard telecom (moves,
expedited builds, temp setups)
• Examples Include:
• Moving/relocating equipment
• Providing temporary or expedited facilities
• Custom channel builds for USG use
• Acquisition Guidance:
• Use DFARS 239.7408, not FAR Part 36
• May involve:
• Termination liability for early cancellation
• One-time or recurring construction charges
• Minimum service or relocation fees
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Special Construction (239.7408) Part 1: General Policy
• Evaluation Requirements:
• Require a detailed special construction proposal
• Analyze to:
• Confirm adequacy
• Avoid excessive/duplicate work
• Select cost structure best for the USG
• Approval Timing:
• Aim for analysis/approval before service begins
• If not possible:
• Impose a cost ceiling before start
• CO must approve charges before final payment
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Special Construction (239.7408) Part 2: Labor Standards
• Construction Labor Standards (FAR 22.4):
• Generally do not apply to special construction
• May apply if work meets FAR 22.401 definitions (construction, alteration, or repair of a public
building/work)
• Determination Criteria:
• Refer to FAR 22.402 to assess applicability
• Contract Requirements (if applicable):
• CSA or other contract must cite when FAR 22.4 labor standards apply
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Special Assembly (239.7409)
• Definition:
• Involves custom design, assembly, or wiring of telecom equipment not achievable with general-use gear
• Key Points:
• Required when standard equipment won’t meet telecom needs
• Costs should be estimated and negotiated upfront
• If upfront negotiation isn’t possible:
• Use provisional rates, subject to later adjustment
• Modify CSA to reflect final negotiated rates/charges once settled
• Contracting Guidance:
• COs must ensure rates reflect reasonable estimated costs
• Always finalize terms as early as feasible to manage risk
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Cancellation and Termination (239.7410)
• Definitions:
• Cancellation: Requirement is stopped after ordering but before service starts
• Termination: Requirement is stopped after service has begun
• Key Point:
• Charges for either are governed by the applicable tariff or contract terms
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Contract Clauses (239.7411(a))
• Use the following clauses in all solicitations, contracts, and basic agreements for
telecommunications services. Do not modify unless necessary to mee the requirement of a
regulatory agency.
• 252.239-7002 Access
• Contractor granted access to USG-controlled telecom facilities, subject to security regulations
• If access is denied, USG assumes maintenance responsibility and liability for damage
• 252.239-7004 Orders for Facilities and Services
• Contractor must perform per tariffs or lowest available rates for similar services
• USG does not prepay; charges are paid monthly in arrears
• Expediting charges must be authorized and justified
• Equipment acquisition may be directed or furnished by the USG
• Changes or deferrals to orders require equitable adjustment
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Contract Clauses (239.7411(b))
• Use the following clauses in all solicitations, contracts, and basic agreements for
telecommunications services when the acquisition includes special construction.
• 252.239-7011 Special Construction and Equipment Charges
• USG does not reimburse construction/equipment costs unless authorized
• If discontinued, contractor must credit USG based on reuse or salvage value
• Charges capped at actual, allocable costs; must exclude costs already covered elsewhere
• Recurring charges must not include previously reimbursed amounts
• If replacement is needed (beyond contractor's control), USG may cover costs if previously
reimbursed
• USG may terminate service instead of funding replacement
• 252.239-7012 Title to Telecommunication Facilities and Equipment
• Contractor retains title to all furnished facilities and equipment, even if costs were reimbursed
• Exceptions allowed via mutually accepted CSA
• Contractor responsible for operation and maintenance regardless of ownership
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Clauses Applicable to Basic Agreements (239.7411(c))
• 252.239-7013, Term of Agreement and Continuation of Services
• Basic clause:
• Use when not superseding an existing basic agreement
• Basic agreement is not a contract; liability begins with issuance of CSA
• Continues year-to-year unless terminated with 30 days’ notice
• Termination of basic agreement does not cancel existing CSAs
• CSAs may be modified to incorporate terms of a new basic agreement
• Alternate I clause: use when superseding an existing basic agreement
• Adds required language identifying the superseded agreement
• Existing CSAs are modified to incorporate new agreement terms
• Allows for modification of CSAs to incorporate future agreements
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.74 TELECOMMUNICATIONS SERVICES
Clauses Applicable to Contracts Requiring Secure Telecommunications (239.7411(d))
• 252.239-7016, Telecommunications Security Equipment, Devices, Techniques, and Services
• Defines securing, sensitive information, and telecommunications systems
• Requires securing of identified classified or sensitive information
• Contractor must use USG-approved equipment/techniques
• Contractor must furnish necessary security measures unless otherwise stated
• Clause must be flowed down to subcontractors requiring secure telecoms
*DFARS 239.75 is RESERVED
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.76 CLOUD COMPUTING
Scope (239.7600) and Key Definitions* (239.7601) 8See DFARS for complete list of definitions
• Scope:
• Prescribes DoD policies and procedures for the acquisition of cloud computing services
• Key Definitions:
• Authorizing official: Senior DoD official authorized to accept risk and approve system
operation (per DoDI 8510.01)
• Cloud computing: On-demand network access to shared computing resources (SaaS, IaaS,
PaaS); includes rapid provisioning, resource pooling, broad network access
• Government data: Any info created or obtained by the USG during official business
• Government-related data: Info created or obtained by a contractor from handling USG data;
excludes contractor’s business records or proprietary data not uniquely applied to USG use
• Information system: Organized resources used to process, store, or disseminate information
• Media: Physical devices used to store or output information (tapes, disks, chips, printouts)
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.76 CLOUD COMPUTING
Policy and Responsibilities, General (239.7602-1)
• Commercial Terms
• Use commercial terms consistent with Federal law and agency needs (EULAs, TOS); CO must
review/consult legal
• Terms must be incorporated into contracts appropriately
• Provisional Authorization Requirement
• Cloud services must be from a provider with provisional authorization from DISA at the appropriate SRG
level
• Found at: https://public.cyber.mil/dccs/
• Exceptions to Provisional Authorization
• Waived by DoD CIO
• Private, on-premises cloud from USG facilities (authorization required before operational use)
• Requiring Activity Must Provide:
• Definitions of USG data and USG-related data
• Ownership, licensing, delivery, and disposition instructions
• Requirements for inspection, audit, or investigation access
• Requirements to support system-wide search and access
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.76 CLOUD COMPUTING
Policy and Responsibilities, Data Storage Requirements (239.7602-2)
• Default Requirement:
• USG data must be stored within the 50 States, DC, or US outlying areas, unless hosted on DoD
premises
• Any exceptions require written authorization from the Authorizing Official (per DoDI 8510.01
and SRG)
• PGI Guidance (239.7602-2(b)):
• Before data may be stored outside the US., the contracting officer must obtain written
authorization from the Authorizing Official
• Once authorized, the contracting officer must issue written notice to the contractor approving
external storage
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.76 CLOUD COMPUTING
Procedures (239.7603)
• DFARS 239.7603 Procedures
• Contracting officers must follow the procedures outlined in PGI 239.7603 when acquiring cloud
computing services.
• PGI 239.7603-1 General Procedures
• If the offeror indicates the use of cloud services per DFARS 252.239-7009:
• Contracting officer must verify provisional authorization in the DoD Cloud Service Catalog prior to
award.
• If cloud services were not anticipated but requested after award per DFARS 252.239-7010(b)(1):
• Obtain requiring activity's approval.
• Verify provisional authorization in the Cloud Service Catalog prior to use.
• PGI 239.7603-2 Third Party Access Requests
• When contractor notifies of a third-party request for USG or USG-related data (DFARS 252.239-7010(j)):
• Contracting officer conveys the request to the requiring activity.
• Requiring activity coordinates the response with the mission/data owner.
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.76 CLOUD COMPUTING
Procedures (239.7603)
• PGI 239.7603-3 Cyber Incident and Compromise Reporting
• Upon cyber incident report:
• DC3 sends encrypted email to contracting officer listed on ICF.
• PCO must notify requiring activities for affected contracts.
• If ACO receives report, they notify PCO, who notifies requiring activity.
• DoD may designate a single contracting officer if multiple contracts are affected.
• If requested:
• CO provides contractor with malware submission instructions (never receives malware
directly).
• CO issues written requests for access to info or equipment if required by requiring activity.
• Reference FAQ:
http://www.acq.osd.mil/dpap/pdi/network_penetration_reporting_and_contracting.html
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.76 CLOUD COMPUTING
Procedures (239.7603)
• PGI 239.7603-4 DoD Damage Assessment Activities
• Before initiating assessment:
• CO verifies if DFARS 252.239-7010 clause is in contract.
• If not present, notify requiring activity that assessment may be a contract change.
• For media requests:
• CO issues written request, provides submission instructions, and copies DC3 & requiring
activity.
• If media not required, notify contractor and share with DC3 and requiring activity.
• Documentation:
• All CO actions and communications must be documented in the contract file.
• Upon receipt:
• DC3 confirms media receipt in writing.
• Requiring activity provides assessment findings.
• CO files the report and shares with contractor.
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
DFARS 239.76 CLOUD COMPUTING
Provisions and Clauses (239.7604)
• Required in all solicitations and contracts for IT services, including under FAR Part 12 for commercial
products/services.
• 252.239-7009 – Representation of Use of Cloud Computing (Provision)
• Offeror must declare if they plan to use cloud computing.
• Used at solicitation stage.
• Helps COs assess compliance needs before award.
• 252.239-7010 – Cloud Computing Services (Clause)
• Use of cloud must be pre-approved by the CO.
• Cloud provider must have DISA provisional authorization (unless waived).
• Must comply with the Cloud Computing SRG.
• Data must be stored within the US or outlying areas (unless authorized).
• Covers cyber incident reporting, spillage, media retention, and records access.
• Requires flowdown to all subs that may involve cloud services.
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
THANK YOU For Attending!
QUESTIONS?
Please Contact Our Speaker:
SPEAKER: Megan VanHorn
FIRM: Bridge4Acquisitions Inc.
EMAIL: megan@bridge4acq.com
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
Please subscribe to our YouTube Channel
for Gov Con Content Uploads
including THESE WEBINARS!
https://www.youtube.com/@jenniferschaus/videos
Thank You For Attending!
The DFARS – 2025
The Defense Federal Acquisition Regulation
Supplement
A Complimentary Webinar Series
JSchaus & Associates – Washington DC – hello@Jenniferschaus.com

More Related Content

PPTX
DFARS Part 252 - Clauses - Defense Regulations
PPTX
Government Contracting - DFARS Part 239 - Acquisition Of Information Technolo...
PPTX
2025 DFARS - Part 213 - Simplified Acquisition Procedures
PPTX
DFARS Part 218 - Emergency Acquisitions
PPTX
DFARS Part 237 - Service Contracting DFARS
PPTX
DFARS Part 226 Other Socioeconomic Programs
PPTX
DFARS Part 224 - Protection Of Privacy And Freedom Of Information
PPTX
2025 - The DFARS - Part 202 - Definition Of Words And Terms
DFARS Part 252 - Clauses - Defense Regulations
Government Contracting - DFARS Part 239 - Acquisition Of Information Technolo...
2025 DFARS - Part 213 - Simplified Acquisition Procedures
DFARS Part 218 - Emergency Acquisitions
DFARS Part 237 - Service Contracting DFARS
DFARS Part 226 Other Socioeconomic Programs
DFARS Part 224 - Protection Of Privacy And Freedom Of Information
2025 - The DFARS - Part 202 - Definition Of Words And Terms

Similar to DFARS Part 239 Acquisition Of Information Technology (20)

PPTX
2025 - The DFARS - Part 204 - Administrative And Information Matters
PPTX
The DFARS - Part 208 - Required Sources of Supplies and Services
PPTX
DFARS Part 244 Subcontracting Policies and Procedures
PPTX
The DFARS - Part 212 - Acquisition Of Commercial Items
PPTX
The DFARS - Part 211 - Describing Agency Needs
PPTX
DFARS Part 241 - Acquisition Of Utility Services
PPTX
DFARS 231 - Contract Cost Principles and Procedures
PPTX
DFARS Part 235 - Reseach And Development Contracts
PPTX
2025 - The DFARS - Overview, Introduction To The Rules Of Defense Contracting
PPTX
DFARS Part 215 - Contracting By Negotiation
PPTX
DFARS Part 230 - Cost Accounting Standards - CAS
PPTX
DFARS Part 222 - Application of Labor Laws to Government Acquisitions
PPTX
DFARS Part 227 - Patents, Data and Copyrights
PPTX
DFARS Part 253 - Forms - Defense Contracting Regulations
PPTX
The DFARS - Part 251 - Use of Government Sources By Contractors
PPTX
The DFARS - Part 207 - Acquisition Planning
PPTX
The DFARS - Part 210 - Market Research - Defense Contracting
PPTX
2025 - The DFARS - Part 206 - Competition Requirements
PPTX
Government Contracting - DFARS Part 244 - Subcontracting Policies and Procedu...
PPTX
DFARS Part 217 - Special Contracting Methods
2025 - The DFARS - Part 204 - Administrative And Information Matters
The DFARS - Part 208 - Required Sources of Supplies and Services
DFARS Part 244 Subcontracting Policies and Procedures
The DFARS - Part 212 - Acquisition Of Commercial Items
The DFARS - Part 211 - Describing Agency Needs
DFARS Part 241 - Acquisition Of Utility Services
DFARS 231 - Contract Cost Principles and Procedures
DFARS Part 235 - Reseach And Development Contracts
2025 - The DFARS - Overview, Introduction To The Rules Of Defense Contracting
DFARS Part 215 - Contracting By Negotiation
DFARS Part 230 - Cost Accounting Standards - CAS
DFARS Part 222 - Application of Labor Laws to Government Acquisitions
DFARS Part 227 - Patents, Data and Copyrights
DFARS Part 253 - Forms - Defense Contracting Regulations
The DFARS - Part 251 - Use of Government Sources By Contractors
The DFARS - Part 207 - Acquisition Planning
The DFARS - Part 210 - Market Research - Defense Contracting
2025 - The DFARS - Part 206 - Competition Requirements
Government Contracting - DFARS Part 244 - Subcontracting Policies and Procedu...
DFARS Part 217 - Special Contracting Methods
Ad

More from JSchaus & Associates (17)

PPTX
The DFARS - Part 250 - Extraordinary Contractual Actions
PPTX
GSA Q+A Follow-Up To EO's, Requirements & Timelines
PPTX
DFARS Part 249 - Termination Of Contracts
PPTX
DFARS Part 247 - Transportation - DFARS
PPTX
DFARS Part 245 - Government Property DOD DFARS
PPTX
DFARS Part 246 - Quality Assurance Dod DFARS
PPTX
Get On The GSA Schedule: EO's, Requirements & Timelines
PPTX
DFARS Part 243 - Contract Modifications
PPTX
DFARS Part 236 - Construction and Architect - Engineer Contracts
PPTX
DFARS Part 234 - Major System Acquisition
PPTX
DFARS Part 233, Protests, Disputes, and Appeals
PPTX
DFARS Part 232 - Contract Finance DFARS
PPTX
DFARS 229 - Taxes - Defense Acquisition Regulations
PPTX
DFARS Part 228 - Bonds And Insurance DFARS
PPTX
DFARS Part 225 - Foreign Acquisition DFARS
PPTX
DFARS Part 223 - Environment, Energy And Water Efficiency, Renewable Energy T...
PPTX
DFARS Part 219 - Small Business Programs
The DFARS - Part 250 - Extraordinary Contractual Actions
GSA Q+A Follow-Up To EO's, Requirements & Timelines
DFARS Part 249 - Termination Of Contracts
DFARS Part 247 - Transportation - DFARS
DFARS Part 245 - Government Property DOD DFARS
DFARS Part 246 - Quality Assurance Dod DFARS
Get On The GSA Schedule: EO's, Requirements & Timelines
DFARS Part 243 - Contract Modifications
DFARS Part 236 - Construction and Architect - Engineer Contracts
DFARS Part 234 - Major System Acquisition
DFARS Part 233, Protests, Disputes, and Appeals
DFARS Part 232 - Contract Finance DFARS
DFARS 229 - Taxes - Defense Acquisition Regulations
DFARS Part 228 - Bonds And Insurance DFARS
DFARS Part 225 - Foreign Acquisition DFARS
DFARS Part 223 - Environment, Energy And Water Efficiency, Renewable Energy T...
DFARS Part 219 - Small Business Programs
Ad

Recently uploaded (20)

PDF
UNEP/ UNEA Plastic Treaty Negotiations Report of Inc 5.2 Geneva
PPTX
2019.05.19.AMS_.Sermonsssssssssssss.pptx
PPTX
ANALYSIS OF THE PROCLAMATION OF THE PHILIPPHINE INDEPENDENCE.pptx
PPTX
Robotics_Presentation.pptxdhdrhdrrhdrhdrhdrrh
PPTX
Water-Energy-Food (WEF) Nexus interventions, policy, and action in the MENA r...
PPT
Republic Act 9729 Climate Change Adaptation
PDF
RBI-FORM-A-By Household_Revised 2024.pdf
PPTX
Developing_An_Advocacy_Agenda_by_Kevin_Karuga.pptx
PPTX
True Fruits_ reportcccccccccccccccc.pptx
PPTX
I'M A PANCASILA STUDENT.pptx pendidikan pkn
PDF
Item # 10 -- Set Proposed 2025 Tax Rate
PDF
The Landscape Catalogues of Catalonia. From landscape characterization to action
PPTX
Core Humanitarian Standard Presentation by Abraham Lebeza
PDF
The GDP double bind- Anders Wijkman Honorary President Club of Rome
PDF
Concept_Note_-_GoAP_Primary_Sector_-_The_Great_Rural_Reset_-_Updated_18_June_...
PPTX
Introduction to the NAP Process and NAP Global Network
PDF
Abhay Bhutada Foundation’s Commitment to ESG Compliance
PPTX
LUNG CANCER PREDICTION MODELING USING ARTIFICIAL NEURAL NETWORK.pptx
PPTX
Workshop-Session-1-LGU-WFP-Formulation.pptx
PPTX
Empowering Teens with Essential Life Skills 🚀
UNEP/ UNEA Plastic Treaty Negotiations Report of Inc 5.2 Geneva
2019.05.19.AMS_.Sermonsssssssssssss.pptx
ANALYSIS OF THE PROCLAMATION OF THE PHILIPPHINE INDEPENDENCE.pptx
Robotics_Presentation.pptxdhdrhdrrhdrhdrhdrrh
Water-Energy-Food (WEF) Nexus interventions, policy, and action in the MENA r...
Republic Act 9729 Climate Change Adaptation
RBI-FORM-A-By Household_Revised 2024.pdf
Developing_An_Advocacy_Agenda_by_Kevin_Karuga.pptx
True Fruits_ reportcccccccccccccccc.pptx
I'M A PANCASILA STUDENT.pptx pendidikan pkn
Item # 10 -- Set Proposed 2025 Tax Rate
The Landscape Catalogues of Catalonia. From landscape characterization to action
Core Humanitarian Standard Presentation by Abraham Lebeza
The GDP double bind- Anders Wijkman Honorary President Club of Rome
Concept_Note_-_GoAP_Primary_Sector_-_The_Great_Rural_Reset_-_Updated_18_June_...
Introduction to the NAP Process and NAP Global Network
Abhay Bhutada Foundation’s Commitment to ESG Compliance
LUNG CANCER PREDICTION MODELING USING ARTIFICIAL NEURAL NETWORK.pptx
Workshop-Session-1-LGU-WFP-Formulation.pptx
Empowering Teens with Essential Life Skills 🚀

DFARS Part 239 Acquisition Of Information Technology

  • 1. The DFARS – 2025 The Defense Federal Acquisition Regulation Supplement A Complimentary Webinar Series JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
  • 2. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com ABOUT THE SERIES: We’ll cover each PART of THE DFARS Typically held Wednesdays + Fridays @ 12pm ET Complimentary + Recorded VIDEOS Posted on YouTube https://www.youtube.com/@jenniferschaus/videos PPTs Posted on SlideShare https://www.slideshare.net Sponsor/Advertising Options Available
  • 3. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com ABOUT THE SERIES: WHERE TO REGISTER
  • 4. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com ABOUT THE SERIES:
  • 5. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com ABOUT US: Services for FED GOV CONTRACTORS: Washington DC based; Professional services for established gov cons: Market Analysis, Proposal Writing GSA Schedules; VA Schedules, FEDLink, etc. Contract Administration, etc.
  • 6. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com LINK: https://www.whitehouse.gov/fact-sheets/2025/03/fact-sheet-president-donald-j-trump-eliminates-waste-and- saves-taxpayer-dollars-by-consolidating-procurement/
  • 7. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com ABOUT US: Services for THOSE SELLING TO FED GOV CONTRACTORS: Newsletter Advertising Webinar Sponsorship Event Sponsorship Sponsored Content Newsletters + Webinars Social Media Postings Video Hosting - YouTube Ask us for a MEDIA KIT!
  • 8. Marketing TO Federal Contractors? Digital Advertising Offer 38.5K+ Newsletter Subscribers 85% Federal Contractors 28% Open Rates (12 Mo Ave) 4% - 12% Click Rates (12 Mo Ave) -------------------------------- hello@JenniferSchaus.com for details
  • 9. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com THANK YOU TO OUR WEBINAR IN KIND SPONSORS
  • 10. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com
  • 12. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com THANK YOU TO OUR WEBINAR PAID SPONSORS
  • 16. • Ataira Government • Cloud Licenses and Services • Managed IT Administration and Security Services • Business Intelligence, Data Engineering and Analytics • Security Assessments, Hardening, Compliance • Microsoft Cloud Software for Government and Contractors • Contact Us • sales@ataira.com • https://www.ataira.com/Government/Services UEI: XUNLJXK5RSS5
  • 17. Reach the government and military community with your public sector content, thought leadership, products, services, and more. Make the Most of Your Expertise Build trust and credibility Boost awareness of your brand Elevate your expertise Promote your products or services Improve SEO Support content marketing efforts with syndication options Your complimentary membership allows you to post your white papers, research reports, datasheets, and more, for free! Have the expertise, but not the content? Our team can help! Please contact Stephanie.Gravel@govevents.com
  • 18. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com THE DFARS – PART 239
  • 19. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS PART 239 Acquisition Of Information Technology SPEAKER: Megan VanHorn FIRM: Bridge4Acquisitions Inc. EMAIL: megan@bridge4acq.com TODAYS SPEAKER + TOPIC The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 20. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com Agenda I. General Policy and Applicability II. Exchange or Sale of Information Technology III. Security and Privacy for Computer Systems IV. Standards V. Telecommunications Services VI. Cloud Computing The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 21. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.001 Applicability • DFARS 239 applies to all DoD IT acquisitions — including National Security Systems (NSS) “Notwithstanding FAR 39.001, this part applies to acquisitions of information technology, including national security systems.” • FAR 39.001 excludes NSS from coverage, referring instead to 40 U.S.C. §11302 and OMB A-130 oversight • DFARS overrides this exclusion — explicitly pulling NSS under DFARS rules for DoD • Covers a broad range of Information and Communication Technology (ICT) (See FAR 2.101) — Includes hardware, software, websites, videos, telecom equipment, electronic documents, and more • FAR exceptions (39.204) and exemptions (39.205) do not limit DFARS applicability for NSS — DFARS governs unless otherwise specified in DFARS itself The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 22. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.101 Policy • Preference for Commercial IT Solutions Contracts over the SAT must not be awarded for non-commercial IT unless market research determines no suitable commercial products/services exist (DFARS 239.101(1); FAR 10.001(a)(3)) • Software Licensing Policy – Commercial Acquire under standard public licenses unless inconsistent with procurement law or agency needs (DFARS 227.7202-1) • Rights in Commercial Software No requirement for technical data not customarily provided No forced relinquishment of rights unless mutually agreed (DFARS 227.7202-1(c)) • Software Licensing Policy – Non-Commercial Acquire only the rights needed to meet agency needs Separate CLINs, delivery schedules, and pricing required No forced relinquishment of rights for software developed at private expense (DFARS 227.7203-1) The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 23. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.70 EXCHANGE OR SALE OF INFORMATION TECHNOLOGY Policy (239.7001) “Agencies shall follow the procedures in DoD Manual 4140.01, Volume 9, DoD Supply Chain Materiel Management Procedures: Materiel Programs, when considering the exchange or sale of Government- owned information technology.” Key Requirements from DoD Manual 4140.01-V9, Section 8.2: •Applies to non-excess IT assets only •Items must be: • Similar to those being acquired • Required for an approved program • Safe, demilitarized, or made innocuous, if applicable The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 24. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.70 EXCHANGE OR SALE OF INFORMATION TECHNOLOGY (cont.) Key Requirements from DoD Manual 4140.01-V9, Section 8.2 (cont.): •Must include: • Written administrative determination showing economic advantage • Records substantiating that proceeds or allowances were applied correctly • Documentation of similarity between exchanged and acquired assets • Limitations: • Cannot be used for items in certain FSC groups (e.g., 10, 11, 42, 68) without GSA approval • No exchanges allowed for excess/surplus property or certain restricted categories (e.g., controlled substances, strategic materials) The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 25. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS Scope (239.7100): • Applies to both Information Assurance (IA) and Privacy Act protections • IA focuses on protecting systems and data; Privacy Act focuses on safeguarding personal information • Supplements, not replaces, FAR 24.1 Definition (239.7101): • Information Assurance = Safeguards to protect and defend IT systems and the data they handle • Ensures availability, integrity, authentication, confidentiality, non-repudiation, and ability to restore systems if compromised The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 26. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS (cont.) Policy Requirements (239.7102-1(a)): • DoD IT acquisitions must comply with IA policies and laws, including: • National Security Act, Clinger-Cohen Act, NSTISSP No. 11, FIPS • DoDD 8500.1 & 8140.01, DoDI 8500.2, DoDM 8570.01-M Requiring Activity Responsibilities (239.7102-1(b)): • Must provide the KO with: • A statement of work or objectives that addresses applicable IA requirements • Inspection and acceptance criteria for IA compliance • A determination of whether the IT must be protected against compromising emanations (TEMPEST)—a security standard for shielding data from being intercepted via electromagnetic signals The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 27. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS (cont.) Compromising Emanations – TEMPEST Requirements (239.7102-2) • Applies when IT systems require protection against compromising emanations (i.e., signals unintentionally emitted by electronic equipment that could be intercepted) • The requiring activity must provide the contracting officer with: • The applicable protection standard, such as NSTISSAM TEMPEST 1-92 or another authorized standard • The necessary identification markings, including markings for TEMPEST-certified or equivalent equipment • Inspection and acceptance criteria to validate compliance with the selected standard • The date through which the accreditation is valid for purposes of the acquisition The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 28. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS (cont.) IA Contractor Training & Certification (239.7102-3) • Applies to contracts where: • Contractors perform IA functions for DoD systems, or • Cleared contractor personnel access DoD systems to perform contract work • Requiring activity must provide the KO with: • A list of IA functional responsibilities by category (technical/management) and level (computing, network, enclave) • The required training, certification, and continuing education for each IA role • Post-award responsibilities: • Requiring activity must ensure all IA personnel certifications are: • Compliant with DoDM 8570.01-M • Identified, documented, and tracked throughout performance • Applies to all IA functions, regardless of: • Whether duties are full-time or part-time • Whether work is under a DoD contract or an interagency agreement The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement See PGI 239.7102-3 for guidance on certification tracking and documentation
  • 29. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.71 SECURITY AND PRIVACY FOR COMPUTER SYSTEMS (cont.) DFARS 239.7103 – Contract Clauses: Use these clauses when applicable: • DFARS 252.239-7000 – Protection Against Compromising Emanations • Required when IT must be protected against compromising emanations (e.g., TEMPEST) • DFARS 252.239-7001 – IA Contractor Training and Certification • Required when contractors perform information assurance functions DFARS 239.7103 – Contract Clauses: Clause(s) Overview • DFARS Clause 252.239-7000 – Compromising Emanations • Contractor must use IT accredited to NSA TEMPEST or other specified standard • Must provide documentation of accreditation upon request • Government may conduct independent testing even if accreditation exists • Contractor must correct or replace deficient systems for 1 year post-installation, at no cost • DFARS Clause 252.239-7001 – IA Training & Certification • Contractor personnel must have current DoD-approved IA certifications • Includes category/level-based certs and OS certs (as applicable) • Must provide certification status upon request • Personnel without valid certs are denied access to DoD systems The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 30. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.72 STANDARDS Solicitation Requirements (239.7201): “Contracting officers shall ensure that all applicable Federal Information Processing Standards [FIPS] are incorporated into solicitations.” What are FIPS? • Publicly announced standards developed by NIST and approved by the Secretary of Commerce • Establish mandatory government-wide requirements when industry standards are insufficient • Cover areas such as cryptography (AES, DES), security categorization (FIPS‑199), identity verification (FIPS‑201), and more Why they matter: • Ensure security, interoperability, and compliance across federal IT systems • Required under FISMA, with no waiver for NSS; • Failure to include them could lead to non-compliance with federal cybersecurity mandates The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 31. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN RISK Scope (239.7300) and Applicability (239.7302): • Purpose: Implements DoD’s supply chain risk authority under 10 U.S.C. §3252 and DoDI 5200.44 to protect national security systems (NSS) and mission-critical functions from compromise via hardware, software, or services. • What It Applies To: Any DoD IT acquisition involving a covered system or covered item of supply where supply chain risk is addressed through: • A performance specification or evaluation factor tied to risk (in source selection) • A task or delivery order under a contract that includes supply chain risk clauses • Any contract action that includes a requirement related to supply chain risk • Why This Matters: Enables the DoD to: • Exclude vendors or subcontractors due to credible supply chain threats • Withhold consent for subcontracting when national security is at risk • Limit disclosure of risk-based decisions and bypass protest rights (e.g., GAO/Federal court) • Bottom Line: DFARS 239.73 mandates application of supply chain risk mitigation protocols—even when FAR Part 39 would not otherwise apply—whenever national security or trust in critical IT systems is at stake. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 32. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN RISK Definitions (239.7301) – KEY DEFINITIONS ONLY *See full DFARS Subpart for complete list • Covered System A national security system (NSS) critical to intelligence, military command, or weapons systems. Think: systems supporting military missions, not payroll or admin software. • Covered Item of Supply An IT product purchased for use in a covered system, where compromise could pose a national security risk. • Supply Chain Risk The risk that an adversary could tamper with or sabotage a system during design, manufacture, or delivery to degrade or disrupt its function. • Information Technology (IT) Any equipment or system used to store, move, analyze, or control data—including hardware, software, services, and/or peripherals. Authorized Individuals (239.7303) Only SecDef, Service Secretaries, or their designated representatives (subject to 239.7304), may take the actions authorized under 239.7305; this authority may not be delegated below the USD(A&S) or Service Acquisition Executives. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 33. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN RISK Determination and Notification Requirements (239.7304) • Before exercising exclusion authority under DFARS 239.7305, designated officials must: • Obtain a Joint Recommendation From the USD(A&S) and DoD CIO, based on a risk assessment by the USD(I&S) identifying a significant supply chain risk to a covered system. • Make a Formal Determination (classified or unclassified), with concurrence of USD(A&S), stating: • Exclusion is necessary to protect national security • Less intrusive options are not viable • Disclosure risks outweigh non-disclosure (if limiting info release) • Notify Congress Provide a classified/unclassified notice to the appropriate committees with: • Statutory exception justification (per 10 U.S.C. 3204(e)(2)) • Market research and competition barrier info • Joint recommendation and intelligence risk assessment summary • Summary of determination and mitigation options considered The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 34. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN RISK Exclusion Actions & Limits on Disclosure (239.7305) • Authorized officials (per DFARS 239.7303), after meeting 239.7304 requirements, may: • Exclude a Source • If it fails qualification standards to reduce supply chain risk • If it receives an unacceptable supply chain risk rating during source selection • By withholding consent to subcontract or directing exclusion from subcontracting • Limit Disclosure of Exclusion Rationale May withhold full or partial disclosure of the basis for exclusion actions. If so: • Actions are not subject to GAO (protest) or Federal court review • Only necessary parties are notified, preserving national security • Must coordinate with other DoD/Federal entities and maintain confidentiality The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 35. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.73 REQUIREMENTS FOR INFORMATION RELATING TO SUPPLY CHAIN RISK DFARS 239.7306 – Contract Clauses, Use these clauses when applicable: • Contracting officers must include DFARS provision 252.239-7017 and clause 252.239-7018 in all solicitations and contracts when acquiring information technology (IT), whether as a service or supply, that is a covered system, part of a covered system, or in support of a covered system. • Applies to both commercial and non-commercial IT acquisitions supporting national security systems. DFARS 239.7306 – Contract Clauses, Clause(s) Overview • DFARS 252.239-7017 – Notice of Supply Chain Risk (Provision): • Alerts offerors that USG may assess supply chain risk • Assessment may include public, non-public, and classified intel • USG decisions limiting disclosure are not protestable under GAO or Federal court • DFARS Clause 252.239-7001 – IA Training & Certification • Contractor must mitigate supply chain risk in delivery of products/services • USG may act on intel to manage risk—public or classified • Exclusion actions not subject to protest • Applies to broad IT scope: hardware, software, services, peripherals (not incidental equipment) The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 36. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Scope (239.7400) • Covers acquisition of telecom services and telecom security • Telecom services are a subset of information technology Key Definitions* (239.7401) *See DFARS for complete list of definitions • Telecommunications: Transmission of signals/sounds/data via electronic/electromagnetic means • Telecom Services: Leased or contracted services to meet USG telecom needs (includes equipment/facilities) • Common Carrier: Regulated telecom service provider (ex, by FCC) • Noncommon Carrier: Unregulated telecom provider (ex, private networks) • Foreign Carrier: Provider outside US jurisdiction, not a US business • Long-Haul Telecom: Long-distance telecom infrastructure/services beyond local switch • USG Regulatory Body: FCC or state authority; excludes bodies with no judicial appeal or self-regulating conflicts The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 37. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Policy (239.7402) • Acquisition Policy • Acquire from common & noncommon carriers on a competitive basis (unless justified) • Follow FCC and regulatory body rules for rates and cost principles • Contracts should adopt: • FCC-approved practices • Or industry standards if no regulatory guidance exists • Security Requirements • Purchase requests must specify: • Info requiring secure transmission • Contractor’s security obligations • Required interoperability with NSA-approved tools • Approved security equipment (e.g., NSA catalog items) The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 38. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Policy (239.7402) • Security Requirements (cont.) • Contractors must: • Provide all required telecom security techniques/services • Normally furnish their own secure equipment, unless agency provides it as GFP • Meet ownership eligibility for COMSEC items • Foreign Carriers • Contracting with foreign telecom providers requires additional scrutiny • Must consult PGI 239.7402(c) for guidance on risks, approvals, and restrictions • Long-Haul Telecommunications Services • Includes commercial satellite, long-distance facilities, and supporting local circuits • Supports critical, often global, DoD comms—requires DISA coordination and strict security oversight • Follow PGI 239.7402(d) for procurement procedures and coordination requirements The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 39. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Delegated Authority for Telecommunications Resources (239.7405*) • DoD contracting officers may enter telecom service contracts for up to 10 years total duration • Can be structured month-to-month or for defined longer terms • Authority delegated from GSA to DoD—documentation and guidance available at PGI 239.7405 *DFARS 239.7403 and 239.7404 are RESERVED The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 40. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Certified Cost or Pricing Data and data other than Certified Cost or Pricing Data (239.7406) • Tariffed Services by Common Carriers • No certified cost/pricing data required • Considered prices set by regulation, even if tariff is set post-award • Non-tariffed or Noncommon Carrier Services • Not considered prices set by law/regulation; Price Reasonableness Still Required • CO must obtain adequate data per FAR 15.403-3/-4 • See PGI 239.7406 for examples of when additional data is needed • PGI 239.7406 – When Additional Data May Be Needed • Non-tariffed services or special (non-tariffed) rates/charges • Custom assembly, construction, or equipment charges • Fixed contingent liabilities and proposed cancel/terminate fees • Reuse arrangements or Government-unique service tariffs • Voluntary tariffs from nondominant carriers or new service tariffs filed for Government use The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 41. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Type of Contract (239.7407) • Use of Basic Agreement + CSA • Contracting officers may use a basic agreement (FAR 16.702) paired with Communication Service Authorizations (CSA) to acquire telecom services (procedures outlined in PGI 239.7407) • CSA Requirements (per PGI 239.7407): • Use DD Form 428 (CSA) or approved digital substitute to award, modify, cancel, or terminate telcomm services • Each CSA must: • Reference the basic agreement • Identify service types, quantities, and prices (tariffed or not) • Specify service location and billing address • List disbursing office and funding info • Include an expiration date • Before CSA Award: • Comply with all applicable FAR/DFARS requirements (competition, reviews and approvals, D&Fs, etc.) The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 42. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Special Construction (239.7408) Part 1: General Policy • Special construction = customized carrier-provided services/facilities beyond standard telecom (moves, expedited builds, temp setups) • Examples Include: • Moving/relocating equipment • Providing temporary or expedited facilities • Custom channel builds for USG use • Acquisition Guidance: • Use DFARS 239.7408, not FAR Part 36 • May involve: • Termination liability for early cancellation • One-time or recurring construction charges • Minimum service or relocation fees The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 43. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Special Construction (239.7408) Part 1: General Policy • Evaluation Requirements: • Require a detailed special construction proposal • Analyze to: • Confirm adequacy • Avoid excessive/duplicate work • Select cost structure best for the USG • Approval Timing: • Aim for analysis/approval before service begins • If not possible: • Impose a cost ceiling before start • CO must approve charges before final payment The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 44. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Special Construction (239.7408) Part 2: Labor Standards • Construction Labor Standards (FAR 22.4): • Generally do not apply to special construction • May apply if work meets FAR 22.401 definitions (construction, alteration, or repair of a public building/work) • Determination Criteria: • Refer to FAR 22.402 to assess applicability • Contract Requirements (if applicable): • CSA or other contract must cite when FAR 22.4 labor standards apply The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 45. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Special Assembly (239.7409) • Definition: • Involves custom design, assembly, or wiring of telecom equipment not achievable with general-use gear • Key Points: • Required when standard equipment won’t meet telecom needs • Costs should be estimated and negotiated upfront • If upfront negotiation isn’t possible: • Use provisional rates, subject to later adjustment • Modify CSA to reflect final negotiated rates/charges once settled • Contracting Guidance: • COs must ensure rates reflect reasonable estimated costs • Always finalize terms as early as feasible to manage risk The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 46. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Cancellation and Termination (239.7410) • Definitions: • Cancellation: Requirement is stopped after ordering but before service starts • Termination: Requirement is stopped after service has begun • Key Point: • Charges for either are governed by the applicable tariff or contract terms The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 47. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Contract Clauses (239.7411(a)) • Use the following clauses in all solicitations, contracts, and basic agreements for telecommunications services. Do not modify unless necessary to mee the requirement of a regulatory agency. • 252.239-7002 Access • Contractor granted access to USG-controlled telecom facilities, subject to security regulations • If access is denied, USG assumes maintenance responsibility and liability for damage • 252.239-7004 Orders for Facilities and Services • Contractor must perform per tariffs or lowest available rates for similar services • USG does not prepay; charges are paid monthly in arrears • Expediting charges must be authorized and justified • Equipment acquisition may be directed or furnished by the USG • Changes or deferrals to orders require equitable adjustment The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 48. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Contract Clauses (239.7411(b)) • Use the following clauses in all solicitations, contracts, and basic agreements for telecommunications services when the acquisition includes special construction. • 252.239-7011 Special Construction and Equipment Charges • USG does not reimburse construction/equipment costs unless authorized • If discontinued, contractor must credit USG based on reuse or salvage value • Charges capped at actual, allocable costs; must exclude costs already covered elsewhere • Recurring charges must not include previously reimbursed amounts • If replacement is needed (beyond contractor's control), USG may cover costs if previously reimbursed • USG may terminate service instead of funding replacement • 252.239-7012 Title to Telecommunication Facilities and Equipment • Contractor retains title to all furnished facilities and equipment, even if costs were reimbursed • Exceptions allowed via mutually accepted CSA • Contractor responsible for operation and maintenance regardless of ownership The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 49. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Clauses Applicable to Basic Agreements (239.7411(c)) • 252.239-7013, Term of Agreement and Continuation of Services • Basic clause: • Use when not superseding an existing basic agreement • Basic agreement is not a contract; liability begins with issuance of CSA • Continues year-to-year unless terminated with 30 days’ notice • Termination of basic agreement does not cancel existing CSAs • CSAs may be modified to incorporate terms of a new basic agreement • Alternate I clause: use when superseding an existing basic agreement • Adds required language identifying the superseded agreement • Existing CSAs are modified to incorporate new agreement terms • Allows for modification of CSAs to incorporate future agreements The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 50. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.74 TELECOMMUNICATIONS SERVICES Clauses Applicable to Contracts Requiring Secure Telecommunications (239.7411(d)) • 252.239-7016, Telecommunications Security Equipment, Devices, Techniques, and Services • Defines securing, sensitive information, and telecommunications systems • Requires securing of identified classified or sensitive information • Contractor must use USG-approved equipment/techniques • Contractor must furnish necessary security measures unless otherwise stated • Clause must be flowed down to subcontractors requiring secure telecoms *DFARS 239.75 is RESERVED The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 51. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.76 CLOUD COMPUTING Scope (239.7600) and Key Definitions* (239.7601) 8See DFARS for complete list of definitions • Scope: • Prescribes DoD policies and procedures for the acquisition of cloud computing services • Key Definitions: • Authorizing official: Senior DoD official authorized to accept risk and approve system operation (per DoDI 8510.01) • Cloud computing: On-demand network access to shared computing resources (SaaS, IaaS, PaaS); includes rapid provisioning, resource pooling, broad network access • Government data: Any info created or obtained by the USG during official business • Government-related data: Info created or obtained by a contractor from handling USG data; excludes contractor’s business records or proprietary data not uniquely applied to USG use • Information system: Organized resources used to process, store, or disseminate information • Media: Physical devices used to store or output information (tapes, disks, chips, printouts) The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 52. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.76 CLOUD COMPUTING Policy and Responsibilities, General (239.7602-1) • Commercial Terms • Use commercial terms consistent with Federal law and agency needs (EULAs, TOS); CO must review/consult legal • Terms must be incorporated into contracts appropriately • Provisional Authorization Requirement • Cloud services must be from a provider with provisional authorization from DISA at the appropriate SRG level • Found at: https://public.cyber.mil/dccs/ • Exceptions to Provisional Authorization • Waived by DoD CIO • Private, on-premises cloud from USG facilities (authorization required before operational use) • Requiring Activity Must Provide: • Definitions of USG data and USG-related data • Ownership, licensing, delivery, and disposition instructions • Requirements for inspection, audit, or investigation access • Requirements to support system-wide search and access The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 53. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.76 CLOUD COMPUTING Policy and Responsibilities, Data Storage Requirements (239.7602-2) • Default Requirement: • USG data must be stored within the 50 States, DC, or US outlying areas, unless hosted on DoD premises • Any exceptions require written authorization from the Authorizing Official (per DoDI 8510.01 and SRG) • PGI Guidance (239.7602-2(b)): • Before data may be stored outside the US., the contracting officer must obtain written authorization from the Authorizing Official • Once authorized, the contracting officer must issue written notice to the contractor approving external storage The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 54. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.76 CLOUD COMPUTING Procedures (239.7603) • DFARS 239.7603 Procedures • Contracting officers must follow the procedures outlined in PGI 239.7603 when acquiring cloud computing services. • PGI 239.7603-1 General Procedures • If the offeror indicates the use of cloud services per DFARS 252.239-7009: • Contracting officer must verify provisional authorization in the DoD Cloud Service Catalog prior to award. • If cloud services were not anticipated but requested after award per DFARS 252.239-7010(b)(1): • Obtain requiring activity's approval. • Verify provisional authorization in the Cloud Service Catalog prior to use. • PGI 239.7603-2 Third Party Access Requests • When contractor notifies of a third-party request for USG or USG-related data (DFARS 252.239-7010(j)): • Contracting officer conveys the request to the requiring activity. • Requiring activity coordinates the response with the mission/data owner. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 55. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.76 CLOUD COMPUTING Procedures (239.7603) • PGI 239.7603-3 Cyber Incident and Compromise Reporting • Upon cyber incident report: • DC3 sends encrypted email to contracting officer listed on ICF. • PCO must notify requiring activities for affected contracts. • If ACO receives report, they notify PCO, who notifies requiring activity. • DoD may designate a single contracting officer if multiple contracts are affected. • If requested: • CO provides contractor with malware submission instructions (never receives malware directly). • CO issues written requests for access to info or equipment if required by requiring activity. • Reference FAQ: http://www.acq.osd.mil/dpap/pdi/network_penetration_reporting_and_contracting.html The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 56. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.76 CLOUD COMPUTING Procedures (239.7603) • PGI 239.7603-4 DoD Damage Assessment Activities • Before initiating assessment: • CO verifies if DFARS 252.239-7010 clause is in contract. • If not present, notify requiring activity that assessment may be a contract change. • For media requests: • CO issues written request, provides submission instructions, and copies DC3 & requiring activity. • If media not required, notify contractor and share with DC3 and requiring activity. • Documentation: • All CO actions and communications must be documented in the contract file. • Upon receipt: • DC3 confirms media receipt in writing. • Requiring activity provides assessment findings. • CO files the report and shares with contractor. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 57. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com DFARS 239.76 CLOUD COMPUTING Provisions and Clauses (239.7604) • Required in all solicitations and contracts for IT services, including under FAR Part 12 for commercial products/services. • 252.239-7009 – Representation of Use of Cloud Computing (Provision) • Offeror must declare if they plan to use cloud computing. • Used at solicitation stage. • Helps COs assess compliance needs before award. • 252.239-7010 – Cloud Computing Services (Clause) • Use of cloud must be pre-approved by the CO. • Cloud provider must have DISA provisional authorization (unless waived). • Must comply with the Cloud Computing SRG. • Data must be stored within the US or outlying areas (unless authorized). • Covers cyber incident reporting, spillage, media retention, and records access. • Requires flowdown to all subs that may involve cloud services. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 58. JSchaus & Associates – Washington DC – hello@Jenniferschaus.com THANK YOU For Attending! QUESTIONS? Please Contact Our Speaker: SPEAKER: Megan VanHorn FIRM: Bridge4Acquisitions Inc. EMAIL: megan@bridge4acq.com The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement
  • 59. The DFARS – 2025 - The Defense Federal Acquisition Regulation Supplement JSchaus & Associates – Washington DC – hello@Jenniferschaus.com Please subscribe to our YouTube Channel for Gov Con Content Uploads including THESE WEBINARS! https://www.youtube.com/@jenniferschaus/videos
  • 60. Thank You For Attending! The DFARS – 2025 The Defense Federal Acquisition Regulation Supplement A Complimentary Webinar Series JSchaus & Associates – Washington DC – hello@Jenniferschaus.com