Digital Guru
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The document describes Digital Guru, a software for digitizing and managing documents. It discusses how Digital Guru allows users to scan, index, and upload documents for storage and online access. The software includes features such as backup storage, document tagging and searching. It also provides cost comparisons of managing documents digitally versus physically, finding that Digital Guru saves on storage space, retrieval time, and lost documents compared to traditional paper filing systems.
Digital Guru
- 2. ASSOCIATED CONSULTING (PVT) LIMITED PROUDLY PRESENT Digital Guru® FOR DIGITALIZING DOCUMENTS. THE PRESENTATION PROCESS SHALL TAKE FEW MINUTES BUT INTERESTING. THANK YOU FROM ALL OF US
- 3. Digital Guru® a life-cycle approach to managing and preserving information
- 4. Documents from the Storage Indexing Sorting Scanning Database creation Online availability Process of Digital Archiving
- 5. Physical Docs File Server Application Server FTP Server Backup Machine Format Converter (.HTML, .PDF, etc) Electronic Docs Upload Periodic Backup Medical Researcher Processing Processed Document Specialist Document Quality Assuror Rejected Approved Completed Summarized Data Software Quality Assurance
- 6. Functional Features of Digital Guru® Documents (paper or electronic) Scanning (in case of hardcopies) Indexing preference (optional) Loading images & PDF files for processing Creating backups on both local and remote machines Tagging Stacking of processed files Recording log at all times User creation & rights allocation Complete status & performance reporting
- 7. Documents from the client Sorting
- 8. Digital Professional Camera A1 – A4 imaging area
- 9. Scanner (Auto Feeder) For A3 – A4 Pages
- 11. Digital Professional Camera imaging area Up to 42” x 42” Proprietary Machine all rights reserved
- 12. Large Professional Scanner 40’’ inch width imaging area Speed (Area: 40" x 40", Time: 10 min.)
- 13. Now a days, digitization is necessary for every organization, who have have huge data in hard shape. Digital Guru provide facilitate every sector in digitization their old records and ongoing records can also digitize concurrently. Digital Guru – Government Edition Digital Guru – Healthcare Edition Digital Guru – Legal Edition Digital Guru – Enterprise Edition Digital Guru Overview
- 15. Choose Device (Scanner / Digital Camera)
- 16. Scan Image (Selecting the area to scan)
- 17. Image Layout (Scanned Image)
- 18. Image Merger (Combining Extra-large Images )
- 19. Image Preview (Previewing Merged Images )
- 20. Image Manipulation (Manipulating the colors of an Image)
- 21. Image Preview (Previewing Color Manipulated Images )
- 23. Import Files / Folders
- 25. Search Record
- 27. Web Interfacing
- 28. Comparison Duplicate electronic backups can be maintained off-site. Inherently vulnerable to physical insults (e.g. fire or water damage). Disaster Protection Customer files are retrieved instantly from any networked PC, reinforcing your professional image and avoiding return calls. When a customer calls, you usually have to pull the file out and call him/her back. Many times this results in the game of "phone tagging." Customer Service Approximately 23,000 documents can be stored on one CD, which costs less than a dollar. Active files reside on your server (which requires minimal space). One incurs the cost of filing cabinets plus the cost for the space they require. Storage Space Print, fax or e-mail documents. E-mails can be password-protected so that only the intended recipient can view the document. Mail (2-5 days), overnight mail, fax (poor copy). Faxed copies can be seen by anyone who walks by the fax machine. Sending Documents Everyone accesses the same digital document, eliminating the need for physical duplicates. Requires multiple copies to be made by using a copying machine. On an average, a document gets copied 19 times and most of the copies get filed. Document Sharing It is virtually impossible to lose a document which has been filed using DIS-Imaging™. According to Cooper & Lybrand, 7.5% of all documents are lost and 3% of the remaining are misfiled. Lost Documents You can search and retrieve documents in seconds, right from your desktop PC - including archived documents. May take minutes to hours, depending on whether the file has been properly filed, is on someone's desk, or has been removed from the office. Archived files are a particular problem if they are stored off-site. File Retrieval DIS-Imaging™ Paper Filing System
- 29. Our Services Accuracy Periodic Updates On-Time Delivery Interactive Reporting Competitive Price
- 30. Delivery Media Digital Guru®
- 31. Approximate Cost in Handling the Documents Manually The average time it takes an employee to search & retrieve a document (in minute): The hourly wage of employee who retrieves documents: Approx. 1000 Documents Searched by Month: Total yearly cost: Note: It does not include: Rent, Utilities and other Expenses. Calculation By Hour 7.00 666.67 83.33 12,000 Documents Per Year 7,992,000.00
- 32. OUR MOTO World class service Cutting edge technologies Relentless dedication to clients’ success Corporate responsibility Commitment to quality “ For a dream to come true, you must first have a dream .”