Discussion Topics 2011-2012 LECTURES FOR STUDENT
- 2. PRAYER
- 4. Motivation
- 5. “A fool thinks himself to be wise, but the wise man knows himself to be a fool“ - William Shakespeare
- 6. “There is nothing either good or bad, but thinking makes it so“ - William Shakespeare
- 7. ENERGIZER
- 9. 1 Define what is a project proposal 2 Determine and define the parts of a project proposal 3 Define the different types of project proposal 4 Discuss the steps and tips on how to write a project proposal 5 Differentiate a project proposal from a research proposal Objectives: ?
- 11. Project Proposal You present a project proposal to possible sponsors or clients in order to gain funds or get your idea approved. A project proposal is a written document that includes the timeframe, budget, objectives, and goals of a project and informs all relevant parties about it.
- 12. Remember… 1 ) Project proposals include vital details regarding your project. 2) At the early stages of your project, a project proposal is often written. 3) The "one size fits all" rule does not apply to project proposals. 4) A project proposal is not a contract.
- 13. THE GOAL OF YOUR PROJECT PROPOSAL IS TO: 1. Secure external funding 1. Allocate company resources to your project 3. Gain stakeholder buy-in 4. Build momentum and excitement
- 15. There are six types of proposals you may encounter as a project manager, and understanding the different formats can be useful as you write yours. Each type has a different goal. TYPES OF PROJECT PROPOSALS
- 16. SOLICITED PROJECT PROPOSAL A solicited project proposal is sent in response to a Request for Proposal (RFP). An RFP is a document that gets sent to a qualified organization. TYPES OF PROJECT PROPOSALS
- 17. TYPES OF PROJECT PROPOSALS SOLICITED PROJECT PROPOSAL A solicited project proposal is sent in response to a Request for Proposal (RFP). An RFP is a document that gets sent to a qualified organization. Unsolicited PROJECT PROPOSAL Unsolicited proposals are sent without an RFP, indicating that no one requested them.
- 18. INFORMAL PROJECT PROPOSAL In the case of an informal project proposal, a client may reach out with an informal request for a project proposal to be sent to them. Once completed, you can respond with your pitch. However, because this isn’t an official RFP, the rules aren’t as well established.
- 19. RENEWAL PROJECT PROPOSAL A RENEWAL IS USED WHEN A PROJECT HAS RUN ITS COURSE AND NEEDS TO START AGAIN. IN THIS PROJECT PROPOSAL FORMAT, THE GOAL IS TO HIGHLIGHT IDEAL PAST RESULTS PRODUCED VIA THE PROJECT TO PERSUADE THE BACKER OF THE PROJECT OF YOUR CAPABILITIES TO PRODUCE SIMILAR - OR EVEN BETTER - FUTURE RESULTS.
- 20. CONTINUATION PROJECT PROPOSAL CONTINUATIONS ARE USUALLY DONE ON A CALENDAR BASIS WHEN A PROJECT IS ENTERING A NEW PHASE OR NEW RESOURCES ARE NEEDED TO ENSURE THE PROJECT CAN CONTINUE. THESE PROPOSALS DON’T REQUIRE AS MUCH WORK AS THE PROJECT HAS ALREADY BEEN APPROVED AND IS UP AND RUNNING.
- 21. SUPPLEMENTAL PROJECT PROPOSAL A SUPPLEMENTAL PROPOSAL IS NEEDED IN SITUATIONS WHERE YOU MAY HAVE GONE OVER BUDGET OR NEED MORE RESOURCES THAN YOU ORIGINALLY REQUESTED.
- 22. REMEMBER THAT.... The tone of voice and content of your project proposal will differ based on the type of proposal you’re sending. When you know your project goals, you can write your proposal accordingly.
- 23. How to write a project proposal
- 24. 1. Write an executive summary The executive summary serves as the introduction to your project proposal. Similar to a report abstract or an essay introduction, this section should summarize what’s coming and persuade the stakeholder to continue reading.
- 25. Your executive summary should include: • The problem your project plans to solve • The solution your project provides for that problem • The impact your project will have You should only address these items briefly in your executive summary because you’ll discuss these topics in more detail later in your proposal.
- 26. 2. Explain the project background In this section, you’ll go into the background of the project. Use references and statistics to convince your reader that the problem you’re addressing is worthwhile. You can also use this section to explain how the problem you hope to solve directly relates to your organization.
- 27. 3. Present a solution This section is your opportunity to outline your project approach in greater detail. This section will likely be the longest and most detailed section of your proposal, as you’ll discuss everything involved in achieving your proposed solution.
- 28. Some items to include are: • vision statement for the project • project schedule, including important milestones • Project team roles and responsibilities • A risk register showing how to mitigate risk • project deliverables • Reporting tools used throughout the project
- 29. 4. Define project deliverables and goals This section goes into what your project is going to deliver. It discusses about the artifacts which your project will deliver and how those will be delivered, in terms of what the users can expect.
- 30. When defining your deliverables, you should include: • The end product or final objective of your project • A project timeline for when deliverables will be ready • SMART goals that align with the deliverables you’re producing
- 31. 5. Define your success criteria Success criteria are very important to outline in your project proposal. Success criteria will give the project owners, decision-makers and stakeholders 100% confidence that your project has achieved success. It is important to list down all of those criteria which everyone looking at your project to deliver.
- 32. 6. Define your deadlines/plan/approach Here is where your deadlines are listed, where the project plan comes together and what the approach to delivery might be for your project.
- 33. 7. List what resources youneed Here's where you pull it together and show funding plan for the project.
- 34. 8. State your conclusion The problem your project addresses and your proposed solution should be concisely summarized in the conclusion. You can underline the significance of your project at the conclusion but make this part relevant.
- 35. TIPS FOR WRITING AN EFFECTIVE PROJECT PROPOSAL
- 38. Know your audience Be persuasive Keep it simple
- 39. Know your audience Be persuasive Keep it simple Do your research
- 40. Know your audience Be persuasive Keep it simple Utilize the Smart Method When Setting Goals Do your research
- 41. Know your audience Be persuasive Keep it simple Utilize the Smart Method When Setting Goals Do your research Include a Cover Letter and Table of Contents
- 45. Research is a careful study conducted using a systematic approach and scientific methods, whereas a project is a collaborative or individual enterprise that is carefully planned to achieve a particular aim.
- 46. Research is a careful study conducted using a systematic approach and scientific methods, whereas a project is a collaborative or individual enterprise that is carefully planned to achieve a particular aim. The main difference between research and project is that research is the systematic investigation and study of materials and sources to establish facts and reach new conclusions, while a project is a specific and finite activity that gives a measurable and observable result under preset requirements.
- 47. Context Research studies are mainly carried out in academia, while projects can be seen in a variety of contexts, including businesses.
- 48. Aim The main aim of the research is to seek or revise facts, theories, or principles, while the main aim of a project is to achieve a tangible or intangible result; for example, product, service, competitive advantage, etc.
- 49. Conclusion The main difference between research and project is that research is the systematic investigation and study of materials and sources to establish facts and reach new conclusions, while the project is a specific and finite activity that gives a measurable and observable result under preset requirements.
- 50. END of PRESENTATION Thank you for listening