Documentation and Process Challenges Faced at Works Department- Review

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Documentation and Process Challenges Faced at Works Department-
Review
Sameer D. Patil1, Prof. Manisha Jamgade2
1Post Graduate Student, Department of Civil Engineering, Pillai HOC College of Engineering and Technology,
Rasayani, Tal. Khalapur, Dist. Raigad, Maharashtra, India
2Ass. Professor, Department of Civil Engineering, Pillai HOC College of Engineering and Technology, Rasayani, Tal.
Khalapur, Dist. Raigad, Maharashtra, India
------------------------------------------------------***--------------------------------------------------------------
Abstract - There is growing concern here that the
project will be successfully implemented in the various
building departments (PWDs) of the metropolitan area,
municipalities and district councils (MMDA). This has
made the government dependent on coffee to carry out
construction work projects. The purpose of the literature
work-study is to assess the challenges and problems faced
by people with disabilities in implementing the project.
Difficult trends include weather and other environmental
issues, not-realistic time-deadlines of project
implementation, the impact of political leadership on
processes, inadequate logistics, and inadequate personnel
to carry out oversight. Therefore, the state system needs to
take steps to update, evaluate, and improve the content of
contract management for project teams within MMDA.
The main problem faced by practitioners and
contractors is the time-consuming and sloppy
documentation process. Many experienced contractors
avoid working with the government. Agency for these
major hurdles. The number of works that the editorial
engineer follows is very small. Due to the burden of the
editorial technician, the quality of work cannot be
maintained. All of the above issues are responsible for the
general public having a bad opinion on the government
agency. This paper reviews the literature on documentary
research, permitting processes, law, and research
disseminated by previous researchers on the challenges
facing the Ministry of Labour of India and other countries.
Various procedures, issues raised by system
documentation, and other issues are investigated through
the literature.
Key word: PWD, Challenges, Documentation,
Financial approval.
1. INTRODUCTION The success of the project within
the metropolitan area, cities and thus the Bureau of
Multi-structural Structures (PWD) is a priority.
Recently, a government module on refusing to
implement a project has been challenged. This is often
an unreliable public service management when it comes
to implementing construction work projects. The
purpose of this study was to assess the challenges faced
by people with disabilities in implementing the project.
Relative severity, trends in problems and other
environmental issues, unrealistic time to complete a
project, process processes by political leaders, lack of
logistics, exponential analysis of personal oversight.
Observe the impact of inadequate talent on talent. In
particular, government ministries need to take steps to
update, evaluate, and improve their knowledge
infrastructure for contract management of projects
within parliament.
Fig 1- Organization Structure
(Source:
https://rdd.maharashtra.gov.in/en/Organization-
structure)
2. LITERATURE REVIEW Analysis of project
management issues by Bijendra Kumar Bharti &
Jitesh J. Thakkar (2013), Central Construction
Authority of India (CPWD). This study leverages the
insights gained by hosting and analyzing case studies
and interacting with CPWD leaders. Findings – This
paper reports a case study of project management
complexity at CPWD in India, a typical institution. The
findings show that projects distributed by Indian
government agencies lack basic project management
principles / skills. This study addresses the specific
International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 09 Issue: 07 | July 2022 www.irjet.net p-ISSN: 2395-0072

complexity of infrastructure projects and describes the
diverse risks of such projects.
David Howell et al. (2010) Reviewed literatures on
another PM approaches in the regards of project
contingency theory. Firstly, the paper identifies the five
selection factors found in this article: uncertainty,
complexity, urgency, teamwork, and importance.
Secondly, the treatise adapts the project's contingency
theory to include these factors. Third-one, these given
factors typically develop an emergency framework that
supports project uncertainty and its consequences. At
the end, this paper-work discussed the sensible uses of
this framework, for-example its use for project process
selection, tuning of processes, and project risk
assessment.
Ernest Kissi & Mohammaed Abdulai Sadick (2018),
analysed the challenges and problems faced by the work
departments in project delivery phases. With the support
of relative importance index analysis they analysed
problems faced and were weather and other
environmental challenges, non-realistic time-deadlines
for delivery of project, influence of processes by political
heads, inadequate logistics and inadequate human
resource to hold out supervision among others. From the
results and therefore the statements of this work, it
correctly was noted that there are a substantial potential
of challenges related to construction work completion
among professionals working within the PWDs within
MMDAs. Issues and problems that were found and
remarked in sequence were consistent with their degree
of importance includes weather and other
environmental challenges, equipment and tools shortage,
labour shortage, poor site management, material
shortage, unrealistic time lines for project delivery,
contractors` financial difficulties, inadequate logistics,
inefficient contractor selection methods and procedure,
lack of coordination and cooperation of other
stakeholders.
Iyer, K.C., et al. (2008) has developed a rule-based
expert system to attain this goal in a very limited range
of disputes resulting from time delays and extensions of
Indian construction contracts. The case study identifies
some important provisions that result in construction
contract disputes. Therefore, knowledge-based expert
systems were seen as a practical tool for judicial and
contract managers to succeed in conclusions more
quickly, and thus attempts were made to further develop
the system. While the most issue within the field of
dispute resolution is determining the worth of a claim,
the above system is currently identifying possible causes
because the initiative towards a broader goal.
Jingting Shao & Ralf Muller (2011) showed the
outcomes of the first phase of a major study of the
impact of leadership on program outcomes. An
important and remarkable interview-based technique
was used by 15 different managers from various
companies in China, Sweden, the Netherlands and the
United Kingdom. The aim of the qualitative study is to:
a) To prepare the research background and the
composition of the research results into a research
workflow in order to make a questionnaire for
subsequent quantitative research. b) Collect information
from the project manager about the range and
combination of leadership qualities required for
complete management of program. Along-with the
preparation of the program context, and thus to
measure of program success, the project manager's
management style is the program context.
Mark Ellis & Ken Booth (2011) discovered that we are
facing a variety of challenges. Recruit and maintain
qualified staff, meet service expectations and protect
your investment in assets and equipment. All current
challenges faced were Efficient, safe, sustainable, and
well-designed maintenance and operations facilities are
the key to addressing these challenges head-on. Adding
a backup device does not need to be added to the list of
headache types. Addressing and retaining qualified
talent, servicing end audiences, and growing to large
numbers in the future by addressing preliminary design
plans, intelligent funding requirements, and proactive
style challenges.
Murali Jagannathan & Ventkata Santosh Kumar
(2020) reviewed the construction contract process. A
review of the scientific literature has revealed that the
dynamics that guide process participants are worth
special attention due to the limited discussion in the
context of construction. Consistent with literature
reviews, personal and behavioural (PB) factors
determine the litigation behaviour of the parties, but
improper contract design can encourage such personal
behaviour. It is possible and should be accompanied by
steps. Rather, a well-designed contract is also required
and insufficient to enable amicable resolution of conflict
between the beneficiaries to the government. With the
research on various literatures, the work-study
emphasizes the importance of controlling people and
their behaviour in order to reduce the likelihood of
proceedings regarding construction projects.
Sidhartha S Padhi & Pratap KJ Mohopatra (2010)
reviewed the contractor selection process within
government agencies and the Indian Rural Development
Agency (RDD) in various countries, highlighting some of
the loopholes of the present contractor selection
process. By including 3 alternative selection parameters
along with increase to price, we propose a centralized
evaluation process for contractors. The proposed
parameters are (1) the reported duration of project
completion, (2) the reported feasibility period, and (3)
the previous contractor's performance assessment. To

make general-purpose result-oriented issues, this article
provides a binary alignment programming solution. This
is checked on the previous 6 RDD projects in the current
contractor selection process, the model shows the same
results as the previous RDD, making confirm that the
reliability of given solution. With testing on proposed
solution, the model gives better outcomes.
Sudong Ye & Loseph Tiong (2000) is a case study of
two China country Build-Operate-Transfer (BOT)
energy works done in another times, where government
support has a promising impact on the risk and return.
It shows. This understanding is expected to help private
sponsors find desirable risk / reward trade-offs when
building BOT transactions.
3. Some standard formats need to follow at
Grampanchayat Level
Table 1-: Tender Sales Book
(Source:
https://zpraigad.maharashtra.gov.in/html/vibhag_pani_
purvatha.asp)
A.
No.
Tender
/
Tariff
No.
Tender
subject
Puri
tender
price
Date
of
sale
Name
and
address
of
the
tender
purchaser
Signature
of
the
tender
purchaser
General
receipt
book
and
page
no.
Signature
of
the
selling
member
1 2 3 4 5 6 7 8 9
Table 2-: Summary of sale of tenders and tariffs
(Source:
https://zpraigad.maharashtra.gov.in/html/vibhag_pani_
purvatha.asp)
1) Tariffs prepared for sale and number of tenders.
2) Total tariff and number of tenders sold.
3) The cost of the tender is Rs.
4) Total amount deposited
5) Date of deposit in the bank
Signature
Chairman Committee
3. CONCLUSIONS
1. Being citizens of Maharashtra, we have to deal
with Works Department, Maharashtra for
different construction activities.
2. Traditional methods of work flow and
documentation process is lengthy and tedious.
3. Challenges and problems due to this are mainly
drawback of our process.
4. As we are developing country digitization work
to be implemented for smoother and efficient
service for getting more beneficiaries.
3.1 Challenges Faced By Beneficiaries
 Lengthy and tedious documentation
 Slow work progress
 More overall cost
 Work delegation is not to mark
 No proper maintenance
 No online service
 Requires more time
 Loss to contractors
REFERENCES
[1] Bijendra Kumar Bharti & Jitesh J. Thakkar
(2013), SWOT of Central Public Works
Department India: a case study, Journal of
Advances in Management Research, 100-121
[2] David Howell, Charlotta Windahi & Rainer
Herbert Anton Seidel (2010), A project
contingency framework based on uncertainty
and its consequences, International Journal of
Project Management

[3] Ernest Kissi & Mohammaed Abdulai Sadick
(2018), Challenges Facing Public Works
Departments in Construction Project Delivery
within Metropolitan Municipal and District
Assemblies in Ghana, Procurement and Project
Management
[4] Iyer, K.C., Chaphalkar, N.B. and Joshi, G.A.
(2008), Understanding time delay disputes in
construction contracts, International Journal of
Project Management
[5] Jingting Shao & Ralf Muller (2011), The
development of constructs of program context
and program success: A qualitative study,
International Journal of Project Management
[6] Mark Ellis & Ken Booth (2011), Issues and
Challenges of Obtaining New Public Works
Maintenance and Operations Facilities, Article
for APWA Reporter
[7] Murali Jagannathan & Ventkata Santosh Kumar
(2020), Litigation in Construction Contracts:
Literature Review, Journal of Legal Affairs and
Dispute Resolution in Engineering and
Construction
[8] Sidhartha S. Padhi & Pratap K. J. Mohopatra
(2010), Centralized bid evaluation for awarding
of construction projects – A case of India
government, International Journal of Project
Management
[9] Sudong Ye & Loseph Tiong (2000), Government
support and risk-return trade-off in China's
BOT power projects, Engineering, Construction,
Architectural Management

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