Documentation Of Artifacts Vigan
- 1. Documentation of Artifacts Regalado Trota Jose
- 2. Why Document and Catalogue Artifacts? Responsible management of heritage cultural property; Records information about an object; Determines legal ownership of an object more easily; Locate and access collections;
- 3. Why Document and Catalogue Artifacts? Security of an object is improved: If stolen, precise list of items could be presented to insurers and police; Detailed description and photograph of each item would assist police trying to retrieve and identify objects; If an object has been damaged, having a detailed description would make it possible to restore and conserve them; If totally lost, then at least a documentary record exists.
- 4. Documentation of Artifacts List the artifact in an Inventory or Museum Register Record the object in a Catalogue Photograph each object Keep the documentation in a safe place
- 5. List the Artifact in an Inventory or a Museum Register 1.1 Begin an Inventory or Museum Register where all items are entered as soon as they are acquired, or upon commencement of the inventory project; 1.2 There should be one entry for each object;
- 6. 1.3 Each entry should contain the following information, in tabulation: Accession number Date of acquisition Name of object Provenance or source of object; artist, maker, or cultural group Brief description of object (material, size, colors, etc.) Name of Recorder Other notes (state of completeness deterioration of object)
- 7. 1.4 Assign an accession number for each item, following a code which has previously been agreed upon. For example, 076-03-MA , where: - 076 represents the the 76 th object acquired since the start of the inventory taking; - 03 the year of acquisition or inventory taking (2003); - and MA the place where the object was collected (Manila).
- 8. Sample work from the Cultural Heritage Studies UST Graduate School
- 9. Paint the accession number on a side of the object not readily seen by the public, but accessible to persons responsible for the collection. Brown Madonna Galo Ocampo UST Museum of Arts and Sciences
- 10. Record the Object in a Catalogue 2.1 Maintain a card or page for each object 2.2 These cards or pages should be classified according to a pre-agreed plan, such as: by provenance, function, material, historical style, etc.
- 11. Old Santo Collection Catalogue Registry Card (General) UST Museum of Arts and Sciences
- 12. Old Santo Collection Catalogue Classification Card- Male Saints UST Museum of Arts and Sciences
- 13. 2.3 Each card or page should carry the following more detailed information: Accession number Date of acquisition Name of object (including local and/or scientific names) Provenance (where the object was acquired or came from)
- 14. e. Name of artist, maker, or cultural group or area Manner of collection: purchased, donated or picked up; name of collector or donor; price paid, if any Approximate year or time when the object was made
- 15. Description of the object, including: Dimensions (length, height, width, diameter, depth) Materials (ivory, gold, coral, silver-like metal, etc.) Physical description (shape, parts, colors) Markings or inscriptions on the object, and where these are found Functions or use of the object
- 16. Condition of the object upon acquisition Photography information: negative number, name of photographer Other information (notes from the field, etc.)
- 17. Sample work from the Cultural Heritage Studies UST Graduate School
- 18. Sample work from the Cultural Heritage Studies UST Graduate School
- 19. New Visual Arts Collection Description Form with reference to the old catalogue which will be combined UST Museum of Arts and Sciences
- 20. New Visual Arts Collection Condition Report UST Museum of Arts and Sciences
- 21. Photograph each object 3.1. One main photograph should appear on the front side of the catalogue card or page; 3.2. Photographed details of the object should appear on subsequent pages of the Catalogue;
- 22. Santo Collection Catalogue UST Museum of Arts and Sciences
- 23. 3.3 Include the following in the photographic documentation: Front, back, side and other views of the object. Damaged or unusual parts of the object Details of the decoration, including inscriptions, brands and hallmarks Photograph the items with a scale or ruler Make contact prints from all the negatives and file these with the negatives.
- 24. St Thomas Aquinas Santo Collection UST Museum of Arts and Sciences
- 25. Keep the documentation records in a safe place 4.1 Keep inventory and catalogue records in a place with little humidity, and with minimum temperature change; 4.2 Make duplicates of these records and deposit them in other locales (such as with the bishop or in a research center) as a matter of precaution against accidental destruction of the records.
- 26. Maraming Salamat