Documentation of Museum object, Computer based Accession
- 1. Documentation of Museum object SHRM, AUD Dr Aman Kumar Singh Documentation of Art Collection
- 2. DOCUMENTATION Concept Definition Type of DOCUMENTATION Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 2 / 14
- 3. Documentation of Art Collection Why Documentation Information: What, Why, How, When, who Material, Function , Techniques, Condition, Alteration, Condition Administration of collection, storage, security, auditing and insurance. To formulate acquisition policies by identifying the scope and limitations of the collection. To enable the collections to be researched and published. To provide information such as radiographs, metallorgraphs, analytical report etc., for authentication at the time of theft & retrieval etc. Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 3 / 14
- 4. Principle Practices Set the standard Data Format for respective purpose. Acquisition, Storage, Conservation,Transportation. Maximum data to be acquired for different purpose Documentation should be able to cater Curator, Restorer, Researcher & Visitor. Initial documentation for entry of the object into the museum. Item documentation is the full record of all information about the object. Central documentation track the object movement and location. Collection management, & administration. Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 4 / 14
- 5. Registration Accordingly to Antiquities and Treasures Act of 1972 was passed with the double object of registering all antiquities in the country and to regulate them. Section 14 (1) of the Act provides for the registration of antiquities as specified from time to time by government before the registering officer for the grant of a certificate of registration. Registration Division is arranging insurance, supervising packing and unpacking, keeping track of location of objects, whether on exhibition or in storage, and in general taking responsibility for the collections’ safe handling. Small museums the Curator has to carry out this entire job single-handed. Accessioning Accession Number 98/12/1 L , EL, TL, denote loan, extended Loan, Temporary Loan. Indexing Cataloging Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 5 / 14
- 6. Permanent Record Permanent Record Measuring Marking Photographing Registers and Records The Day Book Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 6 / 14
- 7. The Day Book Excel Spread Sheet Date of receipt Number Description Name and full address of the donor, vendor or lender. Method of acquisition (gift, loan or purchase) Type of disposal and date Received by Date of return and signature of the owner, if rejected. Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 7 / 14
- 8. Excel Spread sheet Column Serial number. Catalog number. Other number. Name. Maker / Artist if known, his dates and tribe or community, or school if an art work. Material. Dimensions. Date. Description Source of acquisition. Price if purchased or estimated value if otherwise acquired. Condition. Remarks. Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 8 / 14
- 9. Past Perfect Museum Software Many software Available for data Management Customize according to need of the mandate of Museum Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 9 / 14
- 10. Historical File Historical File Index Cards: Basic information about the museum objects along with small photographs Catalogue Cards A unique object number - Object number (use a standard format). An object name - Object name (use a standard term source). The number of objects (if a group) - Number of objects. A brief description (or image) - Brief description. The current location - Current location. This should be a Location reference name/number. If not your museum, a record of who owns the object - Current owner (and, if your museum does own it, a record of where it came from). Where possible, a note of who recorded this information and when - Recorder and Recording date (use standard formats). Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 10 / 14
- 11. Catalogue Figure: Source:https://collectionstrust.org.uk/ Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 11 / 14
- 12. Catalogue Figure: https://collectionstrust.org.uk/ Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 12 / 14
- 13. Catalogue Figure: Source: From Spectrum 5.1 © Collections Trust 2022Cataloguing 13 Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 13 / 14
- 14. latest software for museum Some of the latest software for museum documentation includes: Veevart A museum management platform that integrates with Sales force and can streamline ticketing, fundraising, and visitor engagement TMS Collections A web-based software solution from Gallery Systems that manages collections, conservation, and digital assets Vyapar App A barcode inventory management software that uses barcodes or RFID tags to track the location of items in a museum’s inventory Dr Aman Kumar Singh Documentation of Museum object SHRM, AUD 14 / 14