Ebook Selection System Client Presentation
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This document presents an overview of a proposed new ebook selection system for Vanderbilt University Library. It begins with an introduction to systems engineering methodology. It then reviews the current manual ebook selection process and identifies problems with it. The document discusses trends in rising ebook sales and an approach involving benchmarking other universities and using knowledge management. An interim system is proposed using rulebooks to provide step-by-step guidelines for librarians to streamline the selection process. Finally, the document outlines plans for developing and implementing the new system.
Ebook Selection System Client Presentation
- 1. Ebook Selection System Noel Zulkifli Callie Healy Wany Musa Presented to: Vanderbilt University Library Text November 30, 2010
- 2. Agenda 1 Introduction 2 Current System 3 Approach 4 Interim System 5 End-State System 6 Implementation 7 Conclusions 2
- 3. Agenda 1 Introduction 2
- 4. Introduction: Systems Engineering Overview Study Ideas For Proposed Current System Improvements system 1 Review current system 2 Analyze the cause of problems 3 Solution ideas 3
- 5. Introduction: Systems Engineering Methodology 1 External System Diagram 2 Objectives Hierarchy 3 Enhanced Functional Flow Block Diagram 4 Physical Architecture 5 Operational Architecture 4
- 6. Introduction: Systems Engineering Methodology 1 External System Diagram 2 Objectives Hierarchy Requirements 3 Enhanced Functional Flow Block Diagram 4 Physical Architecture 5 Operational Architecture 4
- 7. Introduction: Systems Engineering Methodology 1 External System Diagram 2 Objectives Hierarchy Requirements 3 Enhanced Functional Flow Block Diagram Functions 4 Physical Architecture 5 Operational Architecture 4
- 8. Introduction: Systems Engineering Methodology 1 External System Diagram 2 Objectives Hierarchy Requirements 3 Enhanced Functional Flow Block Diagram Functions 4 Physical Architecture Physical Components 5 Operational Architecture 4
- 9. Introduction: Systems Engineering Methodology 1 External System Diagram 2 Objectives Hierarchy Requirements 3 Enhanced Functional Flow Block Diagram Functions 4 Physical Architecture Physical Components 5 Operational Architecture Match up 4
- 10. Introduction: Systems Engineering Methodology 1 External System Diagram 2 Objectives Hierarchy Requirements 3 Enhanced Functional Flow Block Diagram Functions 4 Physical Architecture Physical Components 5 Operational Architecture Match up 4
- 11. Introduction: Functional Flow Diagram Functions “Tasks to fulfill requirements of the system” 5
- 12. Introduction: Functional Flow Diagram Functions “Tasks to fulfill requirements of the system” Price Threshold (Control) Administrator (Trigger/Initiator) A.1 Price Information Buy/Don’t Buy A.1.1 A.1.2 (Input) (Output) 5
- 13. Introduction: Functional Flow Diagram Functions “Tasks to fulfill requirements of the system” Price Threshold (Control) Why? Administrator Eliminate? (Trigger/Initiator) Simplify? A.1 Integrate? Price Information Buy/Don’t Buy Automate? A.1.1 A.1.2 (Input) (Output) (ESIA Analysis) 5
- 14. Agenda 1 Introduction 2 Current System 3 Approach 4 Interim System 5 End-State System 6 Implementation 7 Conclusions 6
- 15. Agenda 2 Current System 6
- 16. Agenda 2 Current System - Review High-level Functions - Review ‘Select eBook’ Function 6
- 17. Current System: High-Level Functions A.1 Accept Requests/Recommendations A.2 Process Requests/Recommendations A.3 Select eBook A.4 Control Selection Process A.5 Purchase 7
- 18. Current System: High-Level Functions A.1 Accept Requests/Recommendations A.2 Process Requests/Recommendations A.3 Select eBook A.4 Control Selection Process A.5 Purchase 7
- 19. Current System: Selecting eBooks 8
- 20. Current System: Selecting eBooks 8
- 21. Current System: Selecting eBooks 8
- 22. Current System: Selecting eBooks 8
- 23. Current System: Selecting eBooks 8
- 24. Current System: Selecting eBooks 9-11 iterations/book 8
- 25. Agenda 1 Introduction 2 Current System 3 Approach 4 Interim System 5 End-State System 6 Implementation 7 Conclusions 9
- 26. Agenda 3 Approach - eBook sales - Benchmarking - Knowledge Management 9
- 27. Approach: Ebook Sales 200 Challenge 165.8 150 More publishers/vendors $ million 100 91 Purchasing will be made more frequently 50 44.5 31.8 20 10.6 5.7 7.3 9.5 Number of Iterations ↑ 0 2002 2003 2004 2005 2006 2007 2008 2009 2010 (Q-1) Time ↑ Year - Data from IDPF.org 10
- 28. Approach: Print Books vs. Ebook Jun 2008 Jan 2009 “eBooks Sales are greater than Print Book Sales as of September 2008 ” 11
- 29. Approach: Benchmarking Emory University Washington University in St.Louis “Slow Adoption” - Bill Wibbing, Head of Acquisitions Stanford University “Embrace the Change” Duke University - Nancy Gibbs, Head of Acquisitions 12
- 30. Approach: Benchmarking Emory University Washington University in St.Louis “Slow Adoption” - Bill Wibbing, Head of Acquisitions Stanford University “Embrace the Change” Duke University - Nancy Gibbs, Head of Acquisitions 12
- 31. Approach: Knowledge Management Knowledge Management - Powerful Tool! “The only irreplaceable capital an organization possesses is knowledge and ability of its people” -Andrew Carngie “Knowledge management is all about capturing and recording that learning and experience” Data Information Knowledge 13
- 32. Approach: Knowledge Management Knowledge Management - Powerful Tool! “The only irreplaceable capital an organization possesses is knowledge and ability of its people” -Andrew Carngie “Knowledge management is all about capturing and recording that learning and experience” Data Information Knowledge 13
- 33. Agenda 1 Introduction 2 Current System 3 Approach 4 Interim System 5 End-State System 6 Implementation 7 Conclusions 14
- 34. Agenda 4 Interim System - Bin-Rulebook System Overview - Sample Rulebook - New Requirements Hierarchy - High-Level Functions 14
- 35. Interim System: Overview Bin-System Storing decision logs into different bins: Novel, History, Non-fiction, Textbooks, etc Look for common data: Price, Vendors, Number of user license, Rulebook System Step-by-step guidelines on selection process for purchaser librarian to follow 15
- 36. Interim System: The Bin-Rulebook System Decision Log Form Bins Look for common data 16
- 37. Interim System: The Bin-Rulebook System Decision Log Form Bins Look for common data 16
- 38. Interim System: The Bin-Rulebook System Decision Log Form Bins Look for common data 16
- 39. Interim System: The Bin-Rulebook System Decision Log Form Bins Look for common data 16
- 40. Interim System: The Bin-Rulebook System Decision Log Form Bins Look for common data 16
- 41. Interim System: Sample Rulebook Selecting Number of User License 17
- 42. Interim System: New Requirements Hierarchy 18
- 43. Interim System: High-Level Functions A.1 Accept Requests/Recommendations A.2 Process Requests/Recommendations A.3 Select eBook A.4 Control Selection Process A.5 Purchase 19
- 44. Interim System: High-Level Functions A.1 Accept Requests/Recommendations A.3.5 A.2 Process Document Decision Requests/Recommendations Thought Process A.3 Select eBook A.3.6 Update Rulebook A.4 Control Selection Process A.5 Purchase 19
- 45. A.3.5: Document Decision Thought Process 20
- 46. A.3.6: Update Rulebook 21
- 47. Agenda 1 Introduction 2 Current System 3 Approach 4 Interim System 5 End-State System 6 Implementation 7 Conclusions 22
- 48. Agenda 5 End-State System - Automating Rulebook - eBook Scoring System 22
- 49. End-State System: The eBook Scoring System Decision Log + Rulebook Bin System eBook Scoring System 23
- 50. End-State System: The eBook Scoring System Decision Log + Rulebook Bin System eBook Scoring System 23
- 51. End State System: Automating Rulebook +1 +1 +1 +1 24
- 52. End State System: Decision Log Weights Weights of Selection Criteria 25
- 53. End State System: Scoring an Ebook Weights Points (Importance of Selection Criteria) (Rulebook Algorithm) Score Purchase eBook? 26
- 54. End State System: Scoring an Ebook Weights Points (Importance of Selection Criteria) (Rulebook Algorithm) Score Purchase eBook? 26
- 55. A.3: Selecting eBook 27
- 56. A.3: Selecting eBook 27
- 57. A.3: Selecting eBook 27
- 58. A.3: Selecting eBook 27
- 59. A.3: Selecting eBook 27
- 60. Agenda 1 Introduction 2 Current System 3 Approach 4 Interim System 5 End-State System 6 Implementation 7 Conclusions 28
- 61. Agenda 6 Implementation - Risk Analysis - Project Schedule - Work Budget 28
- 64. Implementation: Work Budget Rulebook Software Decision Log 31
- 65. Agenda 1 Introduction 2 Current System 3 Approach 4 Interim System 5 End-State System 6 Implementation 7 Conclusions 32
- 66. Agenda 7 Conclusions 32
- 67. Conclusion: System Summary Current System Interim System End-State System Decision log is documented into bins to recognize common data Collecting common data and All request go through (knowledge management) finding patterns administrator before submitted to subject librarians Rulebook Direct comparison across different vendors and Patron request performed by publishers purchaser (like Travelocity) Selection process performed by subject librarians Subject librarian focuses on Automated bundle acquisitions 33
- 68. Special Thanks Professor Clients Prof. John Bers Roberta Winjum Associate Professor, Associate Dean for Technical Services Engineering Management Jared Ingersoll Head of Collection Development Questions/Comments? 34
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