EDPM Report # 1_ Pankaj Shukla
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The document is a training report submitted by Pankaj Shukla of Adani Infra (India) Limited summarizing his training from June 15-17, 2012 in New Delhi on project management. It discusses Adani's vision to achieve 20,000 MW of power generation by 2020. It also provides an overview of the 4,620 MW Mundra Power Plant project, including its challenges and achievements. The report then maps the project against 8 phases of the project life cycle and provides recommendations to improve project management practices.
EDPM Report # 1_ Pankaj Shukla
- 1. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 1 PANKAJ SHUKLA, AIIL MUNDRA Subject Project Management Report - 1( PMR-1) as part of EDPM training Name Pankaj Shukla Organisation Adani Infra ( India) Limited)
- 2. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 2 PANKAJ SHUKLA, AIIL MUNDRA PROJECT MANAGEMENT IS THE ART OF MANAGING UNCERTAINTIES & POSSIBILITIES WITH THE TOOLS & TECHNIQUES OF SCIENCE TO UNDERTAKE. 1. Management of Stake holders 2. Management of Scope 3. Management of Schedule 4. Management of Cost 5. Management of Resources 6. Management of Risks . . . & achieve Project Goals ‘‘ PROJECT MANAGER is The Captain of the ship ( PROJECT) He need not row but anticipate the WIND, direct the SAILS & detect the ICEBERGS’’
- 3. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 3 PANKAJ SHUKLA, AIIL MUNDRA Contents 1. ADANI VISION 2. Introduction 3. Mapping of 8 Project Life Cycle Phases pertaining to Adani Infra (India) Limited 4. Recommendation to Management to improve PM maturity in Adani Infra (India) Limited
- 4. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 4 PANKAJ SHUKLA, AIIL MUNDRA From being a new entrant in India’s power sector in 2006, Adani group has taken rapid strides and has achieved several path breaking Milestones during its journey of becoming the largest private thermal Power Producer in the country as well as becoming the largest coal based single location private thermal Power Plant in the world. Presently the group is working towards the vision 2020 of ADANI GROUP by Chairman Mr Gautam Adani. “ To be the admired leader in integrated infrastructure business with a deep commitment to nation building. We shall be known for the scale of our ambition, speed of execution and quality of operation ’’ Towards this vision ,Adani Group has set up the target to achieve generation capacity of 20,000 MW by the year 2020. In order to realize this, the group is working on several coal based power project. Total work commissioned / under execution / development stage is around 16,500 MW. First in the seires of these projects( Mundra) with capacity of 4620 MW is commissioned. It has 4 units of 330 MW each( sub-critical) and 5 units of 660 MW each( supercritical). All the 09 units are commissioned with the 9th unit commissioning in March’12. 4 X 330 MW + 5 X 660 MW TPP at Adani Power Limited , Mundra 1. ADANI VISION:
- 5. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 5 PANKAJ SHUKLA, AIIL MUNDRA Adani Target / Performance : ( Vision 2020)
- 6. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 6 PANKAJ SHUKLA, AIIL MUNDRA 2. Introduction: The Adani Power Project at Mundra, Gujarat has a special place in history of Power Sector in India as its first 660 MW unit commissioned in December 2010 became the 1st unit of 660 MW Capacity in India. These 660 MW units are based on Supercritical Technology. Hence, commissioning of this unit also marked the milestone of introduction of Supercritical Technology in India. Further, by establishing 1000 km of HVDC ( High Voltage Direct Current ) transmission line from Mundra(Gujarat )to Mahendragarh ( Harayna), Adani Group took lead in private sector in the field of DC mode of power transmission. The DC transmission line with the capacity of 2500 MW is strategically established to cater to the power requirement of regions such as Delhi, West Uttar Pradesh besides Haryana. 2x330 MW June 2006 (Synchronized in May’09 and January’10) 2x330 MW December 2006 (Synchronized in July’10 and November’10) 2x660 MW September 2007 (Synchronized in December’10 and June’11) 3x330 MW January 2008 ( Synchronized in Oct’11, Feb’12 and March’12) This project was undertaken with the challenges of implementing improved technology ( supercritical) and larger unit size( 660 MW) to set precedent in the country. Prior to it, the thermal power generating units in the country were of sub-critical with maximum capacity of 500 MW. The successful commissioning of all the 9 units was achieved and attributed to the exemplary leadership , teamwork and whole hearted support from our top management. Apart from the geographical constraints and site remoteness , other challenges such as language barrier with the Chinese counterparts, huge skilled manpower requirement and timely cash flow were faced and were managed by project team at site with active support and guidance from HO effectively and efficiently. In line with the EDPM course undertaken ( 15th – 17th June’12) , the following report has been prepared to review & analyse the Project management concepts implemented during the course of this project. Additionally, effort has been made to identify few suggestions / improvements for future projects. It is in line with the management initiatives already undertaken for implementing continuous learning and improved project management practices in consultation with renowned consultants in the field of performance monitoring & management.
- 7. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 7 PANKAJ SHUKLA, AIIL MUNDRA 3. Mapping of 8 Project Life Cycle Phases Pertaining to Adani Infra ( India) Limited Project Life Cycle Phase PM Method Present Practice Knowledge Leverage Formal and strategic Gradual implementation Conceptualise Formal, strategic in line with business case Done in informal way. Documentation of Project Charter, Stakeholders expectations and risks with mitigating measures to be implemented in formal way. Plan Formal Management Processes Yes. Risk assessment & change scope documentation to be implemented to match international bench-mark and practices. Organise Formal Management Processes Yes Implement Formal Management Processes Yes Control Formal Management Processes Yes Integrate Formal Management Processes Yes Deliver & Close Out Formal Management Processes Yes
- 8. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 8 PANKAJ SHUKLA, AIIL MUNDRA 3.1 Knowledge Leverage : “ Strength of Project is the leverage obtained out of the complementary skills & competencies of project team ’’ PLC Phase #1 Contents PM Method Present Practice Education in PM Yes In practice Experience in PM Yes In practice Certification Yes In practice Implementation of PM practices Yes Gradual implementation Training Yes In practice Knowledge sharing/Lessons Learning from past projects Yes Gradual implementation
- 9. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 9 PANKAJ SHUKLA, AIIL MUNDRA 3.2 Conceptualise : PLC Phase # 2 Contents PM Method Present Practice SWOT Study Yes Gradual implementation Business case Formal & Documented Implemented at HO level Project Charter Formal & documented Implemented at HO level Stake holders expectation Formal & documented Implemented at HO level for major groups. Scope for setting priorities in expectation for an individual stakeholder and also within the stakeholder group . Scope for greater analysis of the subsequent effect of the above point on the project. Possibilities & Uncertainties Non-formal / brain-storming Continuous process undertaken at HO . Scope for in-depth analysis with documented cause- effect study.
- 10. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 10 PANKAJ SHUKLA, AIIL MUNDRA 3.3 PLAN : PLC Phase # 3 Contents PM Method Present Practice Requirement Management Plan Yes Defined & documented Scope Management Plan Yes Defined & documented Schedule Management Plan Yes Defined & documented Cost Management Plan Yes Undertaken at HO by budgeting & continuous cost monitoring Quality Management Plan Yes Guidelines , PQPs & inspection procedures for various works are established and in practice. Procurement Management Plan Yes Major contracting procurement is done at HO. PROJECT Require ment Scope Schedule Cost Quality Resourc e Procure ment Risk Configur ation Process Impr. HSE Comm unicati on
- 11. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 11 PANKAJ SHUKLA, AIIL MUNDRA PLC Phase # 3 Contents PM Method Present Practice Risk Management Plan Yes Assessment of risk undertaken in formal way. The risk analysis procedure should have greater thrust Risk anticipation, mitigation measures , cause-effect analysis & project-wise risk register to be established for regular assessment. Configuration Management Yes Main Plant layout finalized Aux. facilities engg & design standardized for use in future projects for expedite and cost benefit Design / Scope change is documented & stored on company’s server for easy and fast accessibility, approval & retrieval. Process improvement Management Yes Continuous improvement process and several initiatives underway under the guidance of the business transformation consultants. HSE Management Yes Documented and established corporate guidelines.
- 12. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 12 PANKAJ SHUKLA, AIIL MUNDRA 3.4 ORGANISE : PLC Phase # 4 Contents PM Method Present Practice Internal / External Resources Yes Staff recruitment & training plan established Plan for acquiring critical inland & overseas resources established. Productivity norms for critical construction equipments to be established & documented Roles & Responsibilities Yes Roles & responsibilities with KRAs /KPIs defined. System for recognition & reward established Information System Yes IT based information flow & sharing process established. Digitiation process of documented information initiated Communication Yes Protocols & procedures established. Inter-project/ Intra-project communication sessions are in practice
- 13. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 13 PANKAJ SHUKLA, AIIL MUNDRA 3.5 IMPLEMENT : PLC Phase # 5 Contents PM Method Present Practice Risk & Opportunity Yes. Identification done during business plan development stage Informal study is presently done Risks & opportunities to be documented at the project inception Risk Management Yes Analysis of various risk probability & impact studied. Implication & mitigation plans developed More impetus to be provided in analysis along with documentation of cause- effect analysis Issue Management Yes Issue identification & monitoring guidelines in place. Greater impetus is required in analysis wrt stakeholders expectations, time, cost, quality. Documentation of plan of action / alternative action plan required to be done at greater detail.
- 14. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 14 PANKAJ SHUKLA, AIIL MUNDRA 3.6 CONTROL : PLC Phase # 6 Contents PM Method Present Practice Control Formal system Formal system Procurement and Contract Administration Yes Well organized contract & procurement management system established at site & HO. IT enabled tendering & bidding process in place. Change Management Yes Well defined procedure & delegation of approval & authority is established. Configuration Management Yes IT enabled drawing storage & distribution system established. Design & lay out for common infra facilities are standardized for time and cost benefit in other projects Earned value Management Yes Informal way is established. Need to implement and measure performance parameters based on Earned Value measuring system. Team Performance, Leadership, Motivation, Conflict resolution and problem solving Yes Well defined procedures and guidelines are established
- 15. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 15 PANKAJ SHUKLA, AIIL MUNDRA 3.7 INTEGRATE : PLC Phase # 7 Contents PM Method Present Practice Integrate Formal System The project scope, deliverables & schedule for different packages are integrated . Conformance to the approved specifications Yes Incorporated in different work packages along with performance and guarantee parameters Identifying, Defining, Combining, Unifying and Coordinating various project management activities done in the Project Yes Co-ordination at various stages of project including procurement, construction, testing & commissioning and subsequent handover for operation are done thro’ protocols. Issue Register, Issue Histogram Yes Presently undertaken in informal way. Detailed documentation with analysis report and log register to be implemented.
- 16. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 16 PANKAJ SHUKLA, AIIL MUNDRA 3.8 DELIVER & CLOSE OUT : PLC Phase # 8 Contents PM Method Present Practice Deliver and close out Formal System In practice Project/Product Delivery Yes System / subsystem commissioning and handover along with drawings & documents, spares etc are delivered with formal documentation Project & product deliverable are defined as per scope & specifications Contract Close out Yes Guidelines & procedures are in place for techno- commercial closure of contract including reconciliation and final billing. Lessons Learnt Yes Compilation of lessons learnt for 330MW units done and shared with the project team. Continuous learning sessions are organized at site for implementation in future projects.
- 17. EDPM TRAINING REPORT 15-17 JUNE,2012 NEW DELHI 17 PANKAJ SHUKLA, AIIL MUNDRA 4. Recommendation to Management to improve PM maturity in Adani Infra ( India ) Limited Based on the understanding gained from EDPM project management module training undertaken, the areas marked as “RED” require greater thrust & implementation. The major area identified for further review, analysis and implementation are as below: 1. Formal documentation of Project Charter, Risk register, scope change 2. Formal documentation of issues , their analysis and techno-commercial implications 3. Establishing productivity norms for major equipments 4. Acquiring greater expertise for undertaking EPC project outside group projects 5. Implementation of Earned Value system for measuring project performance from the inception of any project. “ Our aspirations are our possibilities” Pankaj Shukla Adani Infra( India) Limited Mundra