Effective use of powerpoint as a presentation tool
- 1. EFFECTIVE USE OF POWERPOINT http://eglobiotraining.com/ 由 NordriDesign™ 提供 www.nordridesign.com
- 2. LOGO http://eglobiotraining.com/ Showing things to an audience during a speech is as old as public speaking. In nearly all cases, showing an audience a physical thing, “an actual object”, is the best way to engage an audience’s attention. But when this isn’t possible, presentation software like PowerPoint allows the modern public speakers to show things to an audience on a large screen. Page 2
- 3. LOGO http://eglobiotraining.com/ it has been turned upside-down over the past decade’s spread of PowerPoint, for most PowerPoint users, is that the “speech” is now mostly what’s on the screen , rather than what is spoken. In other words, the proper relation of the illustration tool to the speech has been reversed. In the opinion of many people, this has tragically damaged, the art of public speaking. In the interest of restoring some balance of the use of PowerPoint, without rejecting its use altogether, here are some suggestions how to use PowerPoint effectively. Page 3
- 4. LOGO http://eglobiotraining.com/ TEN THOUGHTS ABOUT HOW TO USE POWERPOINT EFFECTIVELY Page 4
- 5. LOGO http://eglobiotraining.com/ PowerPoint when displayed via a projector, is a useful tool for showing audiences things that enhance what the speaker is saying. It is a useful tool for illustrating the content of a speech, such as by showing photos, grafts, charts, maps, etc., or by highlihting certain texts from a speech, such as quotations or major ideas. It should not be used as a slideshow outline as a speaker is telling the audience. Page 5
- 6. LOGO http://eglobiotraining.com/ 2. Slides used in a presentation should be spare, in terms of how much information is on each slide, as well as how many slides are used. A rule of thumb is to put no more than eight lines of text on a slide, and with no more than eight to ten words per line. In most cases less is more, so four lines of text is probably better. Don’t display charts or graphs with a lot of information – if its useful for the audience to see such things, pass them out as handouts. Page 6
- 7. LOGO http://eglobiotraining.com/ 3. Unless you are an experienced designer, don’t use the transition and animations “tricks” that are built into PowerPoint., such as bouncing or flying text. By now, most people roll their eyes when they see these things, and these tricks add nothing of value to a presentation. Page 7
- 8. LOGO http://eglobiotraining.com/ 4. Above all, use high-contrast color schemes so that whatever is on your slides are readable. Unless you are a talented graphic designer, use the templates that come with power point or keynote, and keep it simple– high concept design in a slide presentation doesn’t help in most circumstances, unless you’re in the fashion or design fields. If you use graphics or photos, try to use the highest quality you can find or afford – clip art and low-resolution graphics blown up on a screen usually detract from a presentation. Page 8
- 9. LOGO http://eglobiotraining.com/ 5. Rehearse you PowerPoint presentation and not just once. Don’t let PowerPoint get in the way of your oral presentation, and make sure you know how it works, what sequence the slides are in, how to get through it using someone else’s computer, etc. Make sure that you can deliver your presentation in PowerPoint is completely unavailable; in other words make sure you can give your speech without your PowerPoint presentation. Page 9
- 10. LOGO http://eglobiotraining.com/ 6. Get used to using black slides. There are few speeches that need something displayed on the screen all the time. If you include the black slide in your presentation, your audience will refocus on you, rather than on screen, and you can direct them back to the screen when you have something else to show them. Put a black screen at the end of your presentation. So that when you’re done, the PowerPoint presentation is finished and off to screen. Page 10
- 11. LOGO http://eglobiotraining.com/ 7. Concentrate on keeping the audience focused on you, not on the screen. You can do this by using slides sparingly, standing in front of the audience in a way that make them look at you, and, if possible, going to the screen and using your hand or arm to point out things on a slide. If you expect to be using PowerPoint a lot, invest to a remote “clicker”, that lets you get away from the computer and still drive your presentation. If you don’t have one of those, it’s better to ask someone to run the presentation than to be behind a screen and keyboard while you talk. Page 11
- 12. LOGO http://eglobiotraining.com/ 8. If you show something on a computer that requires moving the cursor around, or flipping on one screen to another, or some other technique that requires interaction with the computer itself, remember that people in the audience will see it differently on the projection screen that you see them on the computer screen. Keep motion on the screen to a minimum, unless you’re showing a movie or video. It’s better to show a static screenshot of a Web page, embedded, on a slide, than to call up the Web page in a browser on a computer. If you want to point out something on a Web page, go to the screen and point at it – don’t jiggle the cursor around what you want people to look at: their heads will look like bobble-headed dolls. Page 12
- 13. LOGO http://eglobiotraining.com/ 9. Don’t “cue” the audience that listening to your speech means getting through your PowerPoint presentation. If the audience sees that your PowerPoint presentation is the structure of your speech, they’ll start wondering how many slides are left. Slides should be use asynchronously within your speech, and only to highlight or illustrate things. Audiences are bored with oral presentations that go from one slide to the next until the end. Engage audience, and use slides only when they are useful. Page 13
- 14. LOGO http://eglobiotraining.com/ 10. Learn how to give a good speech without PowerPoint. These take practice, which means giving speeches without PowerPoint. Believe It or not, public speaking existing before PowerPoint, and many people remember it as being a lot better than that it is now. A few people use presentation software in extremely effective ways. Page 14
- 15. LOGO http://eglobiotraining.com/ ASK QUESTIONS Questions arouse interest, pique curiosity and engage audiences, so ask a lot of them. Quiz their knowledge and then show them how little they know. If appropriate, engage in a little question - and – answer with your audience, with you asking the questions. Page 15
- 16. LOGO WRITE A SCRIPT A little planning goes a long way. That’s bass-actwards. And make sure your script follows a good storytelling conversations Page 16
- 17. LOGO http://eglobiotraining.com/ ONE AT A TIME, PLEASE. At any given moment, what should be on the screen is the thing you’re talking about. Plan your presentation so just one new point is displayed at any given moment Page 17
- 18. LOGO http://eglobiotraining.com/ NO PARAGRAPHS Where most presentations fail is that their authors, convinced they are producing some kind of stand-alone document, put everything they want to say onto their slides in great big chunky blocks of text. Congratulations. You’ve just killed a room full of people. Cause of death: terminal boredom poisoning. Your slides are the ILLUSTRATIONS for your presentation, NOT the presentation itself. Page 18
- 19. LOGO http://eglobiotraining.com/ BREAK THE RULES As with everything else, there are times when each of these rules – or any other thing you know – won’t apply. If you know there’s a good thing to break a rule, go ahead and do it. Rule breaking is perfectly acceptable behavior – it’s ignoring the rules or breaking them because you just don’t know any better that leads to shoddy boring presentations that lead to boredom, psychopathic break, depression, and eventually death. And you don’t want that, do you? Page 19
- 20. Respecfully submitted to: Prof. Erwin M. Globio, MSIT http://www.slideshare.net/jeannmaglasang 20