email intruction style guide
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The document is an email etiquette guide containing examples of professional emails on various topics like requesting time off, providing updates on completed tasks, and scheduling meetings. It provides tips for proper email etiquette such as avoiding unnecessary capitalization, watching abbreviations, proofreading, and maintaining a respectful tone. The conclusion emphasizes that email etiquette is an essential skill for business communication and ensures emails are concise, professional, and leave a good impression.
email intruction style guide
- 2. Thomas2 Email InstructionStyle Guide……………………...1 Table of Contents…………...……………………….2 Introductionand Email Etiquette Tips…………….3 Email #1: Leave of Absence……...…………………4 Email #2: Completed Office Project……….………5 Email #3: Email to Supervisor…………..………….6 Email #4: Invitationto Office Party……………..…7 Email #5: Meeting Request………………………….8 Email #6: Email Title………………………………..9 Email #7: Email Title……………………………….10 Conclusion…………………………………………..11
- 3. Thomas3 Introduction Email etiquette is a valuable asset in the corporateworld. In Fact, emailing in today’s society plays an important role in Internet communication. Especially, with compa- nies that communicate more through email replies. While in a business environment it’s a necessity to know how to send emails to your, clients, Employers, colleagues, and boss. An Unprofessional email leaves a bad impression to recipients and can potentially cost you your job. Also, it’s Important to be professional and concise while writing an email. In addition, remember to watch your tone in an email. Don’t be the coworker that uses all caps unless it’s really urgent. Many people failed to realize that there’s a major difference between emailing a family orfriend vs. email- ing a colleague or client. While writing business professional always keep in mind of the format of the email. Re-read the email, and ask yourself. Does this is email make sense? And does it sound business professional compared to email you would send your friend or family. These are all Considerable suggestions while writing your business professional email. With that in mind Email Etiquette is an Essential tool that helps prepares you for professional emailing in the business setting. Email Etiquette Tips: 1.) Avoid unnecessaryCapitalization:Excessive Capitalization can be distract- ing. The less caps the better. 2.) Don’t confuse work emailwith personalEmail: it’s important to never mix your personal life in a work email it comes across very unprofessional. 3.) Use appropriate fonts, sizes, and colors: Bright colors and big flashy fonts don’tdisplay professionalism. Basic fonts and colors keep things neat and or- ganized.
- 4. Thomas4 4.) Watch your use of abbreviations: abbreviations can be handy if your col- leagues and boss are familiar with them. Also too many abbreviations can portray laziness, so keep in mind how you use them. 5.) RereadEmails:it’s always great to proofread youremails for any misspelling or errors. 6.) Be concise:while writing a work email it’s always good to keep it simple and straight to the point. 7.) Watch your tone: while writing your email check it several times to see if you come off friendly, respectful, and approachable. It’s important to not let your emotions get the best of you while writing a professional email.
- 5. Thomas5 Email #1: Leave of absence To: lvetsel@yearup.org From: cthomas@chi.year.org Subject: leave of absence Date: Oct 1, 2014 Hello Michael, Hello, I would like to request a leave ofabsence. Unfortunately I’m notfeeling so well due to catching the flu. I would like to inform you that all my assign- ments are completed. This day of absence will occur tomorrow Oct 2, 2014. If this request is possible can you let me know in advance? Thank you. Sincerely, Cameron Thomas Cameron Thomas 223 W. Jackson Chicago IL, 60632
- 6. Thomas6 Email #2: Completed Office Project To: mfranks@yearup.org From: cthomas@chi.yearup.org Subject: Completion of work Date: Nov 12, 2014 Hi Michael, I recently completed an assignment of yours. Yet I appreciated if you could give me feedbackover the assignment. Therefore, I could further my studies on the particular sections I can improve on. Best, Cameron Thomas Cameron Thomas 223 W. Jackson Chicago IL, 60632
- 7. Thomas7 Email #3: Email to Supervisor To: mfrank@yearup.org From: cthomas@chi.yearup.org Subject: Task Completed Date: Sept 20, 2014 Hello Michael, I just wanted to inform you that the task giving is completed. If there anything else I can help you with. Please let me know in advance. Meanwhile I will becompleting other assignments. However I am more than welcome to assist you. Sincerely, Cameron Thomas Cameron Thomas 223 W. Jackson Blvd Chicago IL, 60632
- 8. Thomas8 Email #4: Invitation to Office Party To: Class 9 From: cthomas@chi.yearup.org Subject: Greetings Date: Dec 23, 2014 Season Greetings Everyone! Christmas is near, and I thought the bestway to get in the Christmas spirit is to have a party. Icordially invite everyone to an office party tomorrow, Dec 24, 2014 starting at 11:30am to 12:30pm. The party will be during lunch time with food and drinks being catered. Just bring the Christmas cheer and have a jolly time. Hope to see everyone there. Sincerely, Cameron Thomas Cameron Thomas 223 W. Jackson Blvd Chicago IL, 60632
- 9. Thomas9 Email #5: Meeting Request To: ivana@yearup.org From: cthomas@chi.yearup.org Subject: appointment Date: Oct 15, 2014 Hi Michael, How are you today? I would like know if your schedule is open for Thursday or Friday next week. If possible I would like request a meeting. I would like to ask if you had any feedback for me. If your agenda is busy I would appreciated if you let me know in advance. Thank you Best, Cameron Thomas Cameron Thomas 223 W. Jackson Blvd Chicago IL, 60623
- 10. Thomas10 Email #6: group project To: Email guide group From: cthomas@chi.yearup.org Subject: completed my booklet Date: Oct 3, 2014 Hi my fellow peers, I just wanted to inform to the whole group that I completed my booklet. However I will not be able to present with you all due to catching the flu. Although I won’t be able to make it Oct 6, 2014 I will email a copy of my completed booklet. I will appreciate if you all inform the teacher about my leave of absence as well. Thanks for understanding. Best, Cameron Thomas Cameron Thomas 223 W. Jackson Blvd Chicago IL, 60632
- 11. Thomas11 Email #7: Lunch Meeting To: itate@yearup.org From: cthomas@chi.yearup.org Subject: Lunch Meeting Date: Oct 8, 2014 Hi Michael, How are you doing? Iwanted to know if your schedule is busyfor tomorrow. I would like forus to scheduled lunch meeting to elaborate more on the lesson that was taught today. Please response back if this meeting is possible. Thank you Sincerely, Cameron Thomas Cameron Thomas 223 W. Jackson Chicago IL, 60632
- 12. Thomas12 Conclusion This booklet displays example emails of scenarios that can occur while working in the corporate world. The email etiquette instruction booklet informs the reader the dos and don’ts when writing a business professional email. Email etiquette is an essential tool especially if going into a job that relies on business communication skills. Also I believed email etiquette gives you the upperhand, compared tocollege students that are very familiar with business communication skills. It’s very im- portant to format your email, and follow all the tips giving in the booklet; unprofes- sional emails may lead bad impressions to your colleagues, boss, and clients. So keep in mind while writing to not to keep the email concise and professional. Also do not be the lazy co-worker that replies to all recipients. Remember to stay aware and proofread your email Ask yourself the following. Does this email make sense? If not, reconsider reading the tips again. In today society people in general tend to lean more on technology to communicate with each other. Emailing has boarding the way we inform everyone, and has been a useful tool throughout the making. In conclusion without email etiquette there wouldn’tbe any structure in how we write business professional emails today.
- 13. Thomas13 Work Cited "Talk Binary." Talk Binary. Www.phdcomics.com, n.d. Web. 01 Oct. 2014.