Enhanced Data Usage Insights for Better Decision-Making
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The document outlines the features and benefits of virtual data rooms (VDRs), which are secure, cloud-based platforms for organizing and sharing data, particularly useful in due diligence processes. Key features of a quality VDR include strong security measures like encryption, document access restrictions, and advanced reporting tools that enable users to monitor data usage effectively. The document also highlights the capabilities of DocullyVDR, a specific platform used by businesses globally since 2019, emphasizing its commitment to document security and user support.
Enhanced Data Usage Insights for Better Decision-Making
- 1. Advanced reporting to keep track of data usage in VDR A virtual data room is a cloud-based platform designed to organize and share data. These secure virtual data rooms help make the due diligence process smoother and more efficient. But the fact is that not every virtual deal room is created equal. Each one has different features, industries, and business deals in mind, so you have to carefully choose which deal data room is best suited for your company’s requirements. A good secure VDR should include security features such as: Document watermarks. Custom watermarks that give the date and name of the person who downloaded the document to avoid information leaks. Self-destructing documents. Allowing you to revoke access to documents on a moment’s notice. 256-bit AES SSL encryption. The highest standard data encryption to protect data being transmitted to and from the virtual data room. It also helps while the data is stored within the VDR. Document Access Restrictions. Allows you to choose which documents are allowed to be downloaded, printed, edited or shared. You can even custom choose the different levels of document protection. Data backup. Another layer of document security allowing you to know that in case something happens, you have a backup. Meaning nothing can be completely lost or destroyed. Virus Scanning. With so many documents being uploaded to your VDR, it’s important to have them checked for viruses. A quality VDR won’t allow any defective files to be uploaded. On Save/On Open Encryption. On open encryption automatically encrypts your documents when you open them to prevent unauthorized access. On save encryption will guarantee that your documents are protected during storage and remain unreadable to unauthorized parties. Mobile device access. Gives you the option to work with your secured documents from anywhere. Multiple step verification. When users log in from a new device, a multiple step verification process will help to make sure that the VDR isn’t being hacked. Granular access. Controls who can view a document based on their job or role in the company. Two-Factor Authentication. Provides another level of protection by having users log in using a password and a unique code sent directly to their cell phones. With Advanced Reporting features of most modern VDR, corporate account administrators can now access detailed usage reports for their accounts, which include the following information for a selected period of time: Number of active data rooms The total amount of data stored in all active data rooms SEARCH Search About DocullyVDR DocullyVDR is a secure document sharing platform designed for businesses. Our platform is built to protect sensitive business documents and facilitate instant sharing with both internal and external users. We have been operating since 2019, and DocullyVDR is used in over 100 countries by businesses. We continuously work towards providing users with information regarding document security and Virtual Data Room (VDR) solutions. Learn more about DocullyVDR. DocullyVDR Free Trial Contact Us Recent Posts Why is it wise to rely on a VDR for real estate deals? Uncover the Hidden Secrets of a Secure Virtual Data Room Platform Frequently Asked Questions About Virtual Data Rooms Master the Art of Streamlining Fundraising with the Power of a Virtual Data Room The Truth About Data Storage: What You Need to Know Before Choosing Archives January 2025 December 2024 November 2024 December 2023 November 2023 October 2023 September 2023 Posted on June 9, 2022 Website Home Blog Home Resource Sign up Login
- 2. Number of unique administrators and guest users across all active data rooms Everything in your data room is tracked, leaving a digital footprint enabling you can gain insights into anything you’d like. If you need a weekly report containing the same parameters of information, you can save and it will be ready for you every time you log in… right down to seeing who spent how much time on each page! All this is available on desktop and via mobile app. The usage report includes a graphic representation of aggregate storage changes within a corporate account over a specified period of time, as well as detailed information for each data room within this account. The latter allows quick tracking of your most active projects in terms of uploaded data and the option to view storage details for any given data room. The reporting features enable you to stay on track when juggling multiple deals on concurrent timelines. They also help you understand something critical to the success of the deal: knowing what the other side values most, so you can tailor discussions accordingly. They allow: Real-time tracking and monitoring Track data coming into your organization from external vendors, and also track data flowing inside your firm, in real-time. All data flows are centralized and visible in the dashboard – providing ultimate usage transparency. Factual and timely usage reporting Every single data request is visible in real-time in your dashboard – including individual data categories, fields and security references. Granular reference data access control VDrs allow reference data access to be permissioned, meaning only consumers with the right to access specific data will be allowed to do so – ensuring data usage agreements are met. Advanced Analytics Advanced analytics features and schedules reports to be sent automatically. Reports will be populated and ready to go when needed. Provide senior management, CIOs and CDOs with the ability to view data flows in the organization and derive actionable insights. It allows you achieve cost efficiencies, streamline data access and ensure usage compliance. August 2023 July 2023 June 2023 May 2023 April 2023 March 2023 February 2023 January 2023 December 2022 November 2022 October 2022 September 2022 August 2022 July 2022 June 2022 May 2022 April 2022 February 2022 Team DocullyVDR The DocullyVDR team is a provider of a new generation secure data sharing platform designed for businesses. The team has extensive experience in working with document sharing platforms and has been assisting the Virtual Data Room community since 2019 by providing users with free information. ©2025 DocullyVDR Website Home Blog Home Resource Sign up Login