![How to Fix Ugly 505 and 520 Fields
Watch out for fields with an 8 in the indicator, this can mean machine‐
generated notes, which are prone to errors
Copy and paste text into Notepad (or other .txt file editor) to remove
formatting
Use Change Case in Word to fix ALL CAPS
Use find & replace to fix common errors from machine‐generated notes
Enhancing E‐Resource Records for Discoverability: Tips for Easier Cataloging
856: URL
Use $z for Package information
Same title, multiple sources:
856 41 $3 v.86(2006)- $z Cambridge. UCR access only. $u http://cambridge ...
856 41 $3 v.1(1988)- [Latest 12 months not available online]. $z JSTOR. Restricted to UC
campuses. $u http://jstor.org/ ...
Using HTML:
856 41 $3 <a href="http://www.oxfordbibliographiesonline.com" target="_blank">Oxford
Bibliographies online</a> $z <br /><br />UCR has access to: Anthropology, Art
History, Evolutionary Biology ...
Enhancing E‐Resource Records for Discoverability: Additional MARC Field Examples, continued
In this machine‐generated summary note, we can see an HTML code has been inserted for the
apostrophe. To save time editing, simply copy this text into an editor, use find & replace to convert
’ to an apostrophe, and paste back in the edited text.
How to Generate 505 and 520 Fields Quickly:
Copy and paste from the print version record
Copy and paste from the e‐book’s web page/platform website
For 520, copy descriptions from the publisher’s website or a bookseller’s website (use quotes)
Best Practices
Check with your ILS/IT staff to make sure your fields are indexed in keyword search
Examples here are what we do at UCR; your local practices may be different
Avoid copying summaries that express an opinion (i.e. “This is the BEST guide for…”)
Think about what will help the patron
Do what makes sense: don’t include contents for certain works like encyclopedias, textbooks
Establish standardized procedures for your 793 and 910 fields](https://image.slidesharecdn.com/enhancinge-resourcerecordsfordiscoveryhandout-170320160739/85/Enhancing-E-Resource-Records-for-Discovery-handout-PDF-2-320.jpg)
Enhancing E-Resource Records for Discovery handout (PDF)
- 1. Enhancing E‐Resource Records for Discoverability: Additional MARC Field Examples 793: Added entry for package 793 0_ Adam Matthew Digital. $p Dance in Video. 793 0_ Taylor and Francis eBooks. Unpurchased DDA record: 793 0_ JSTOR DDA pilot online monographs. Change when purchased: 793 0_ JSTOR online monographs. 910: Local Field for Cataloger’s Details/ Source of Record 910 _ _ ca ; c ;2017/3/21 910 _ _ ca ; rev ; 2016/7/15 910 _ _ YBPEBL-E *Create macros to automatically generate the date 505 with Enhanced Contents: $r and $t are indexed 245 04 The best science fiction and fantasy of the year. $n Volume seven / $c edited by Jonathan Strahan. 505 00 $t The contrary gardener / $r Christopher Rowe -- $t The woman who fooled death five times / $r Eleanor Arnason ... 505 Contents 245 00 One Korea : $b visions of Korean unification / $c edited by Tae-Hwan Kwak. 505 0_ 1. One Korea unification vision through neutralization / Tae-Hwan Kwak -- 2. North Korean unification strategy : strategic culture and future prospects / Sachio Nakato ... 520 for Nonfiction 245 00 Why don't Americans vote? : $b causes and consequences / $c Bridgett A. King and Kathleen Hale, Editors. 520 _ _ This book provides a thought-provoking discussion of issues that influence voter registration and turnout in contemporary America. It covers issues that are consistently in the media, such as gerrymandering; voter ID; and rules pertaining to when, where, and how Americans register and vote. 520 for Literature 245 00 Nineteen eighty-four / $c George Orwell. 520 _ _ An allegory exploring the dangers of life in a strictly totalitarian society governed by Big Brother and the Thought Police. As an employee at the Ministry of Truth, Winston Smith ... For Improved Keyword Searching: 505 (Contents) and 520 (Summary) Questions? Need more examples? E‐mail carlar@ucr.edu Enhancing E‐Resource Records for Discovery TechConnect Presentation, March 24, 2017 Carla Arbagey, University of California, Riverside
- 2. How to Fix Ugly 505 and 520 Fields Watch out for fields with an 8 in the indicator, this can mean machine‐ generated notes, which are prone to errors Copy and paste text into Notepad (or other .txt file editor) to remove formatting Use Change Case in Word to fix ALL CAPS Use find & replace to fix common errors from machine‐generated notes Enhancing E‐Resource Records for Discoverability: Tips for Easier Cataloging 856: URL Use $z for Package information Same title, multiple sources: 856 41 $3 v.86(2006)- $z Cambridge. UCR access only. $u http://cambridge ... 856 41 $3 v.1(1988)- [Latest 12 months not available online]. $z JSTOR. Restricted to UC campuses. $u http://jstor.org/ ... Using HTML: 856 41 $3 <a href="http://www.oxfordbibliographiesonline.com" target="_blank">Oxford Bibliographies online</a> $z <br /><br />UCR has access to: Anthropology, Art History, Evolutionary Biology ... Enhancing E‐Resource Records for Discoverability: Additional MARC Field Examples, continued In this machine‐generated summary note, we can see an HTML code has been inserted for the apostrophe. To save time editing, simply copy this text into an editor, use find & replace to convert ’ to an apostrophe, and paste back in the edited text. How to Generate 505 and 520 Fields Quickly: Copy and paste from the print version record Copy and paste from the e‐book’s web page/platform website For 520, copy descriptions from the publisher’s website or a bookseller’s website (use quotes) Best Practices Check with your ILS/IT staff to make sure your fields are indexed in keyword search Examples here are what we do at UCR; your local practices may be different Avoid copying summaries that express an opinion (i.e. “This is the BEST guide for…”) Think about what will help the patron Do what makes sense: don’t include contents for certain works like encyclopedias, textbooks Establish standardized procedures for your 793 and 910 fields