Ennstone
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Ennstone, a construction materials supplier, implemented Entropy Software to centralize their health, safety, and environmental policies and procedures across their business locations. This reduced costs from manually updating documents and improved risk management. The software alerts users about license and audit requirements to avoid non-compliance. As a result, Ennstone reduced their employer liability insurance premiums and improved communication of policies between locations. They work with BSI to continually update the system and maintain certifications for their management programs.
Ennstone
- 1. raising standards worldwide™ Customer needs • A centralised system to pull together health and safety and environmental (HSE) policies and procedures across the business • Reduction in time and effort involved in updating and sending revised documents • Improved risk and compliance management • Alerts for licence renewals and audit requirements Customer benefits • Reduction in costs of administration, collation, printing and postage of HSE management system document and information updates • Employee liability insurance premiums reduced by a six-figure sum since implementation • An effective communication tool with automated and efficient data collection and measurement • Increased visibility of HSE incidents enabling target and objective setting to improve the business and contribute to the bottom line through, for example, reduced incident and accident rates “Everything we wanted was available in Entropy® Software, especially the ability to integrate health and safety and environmental data. Ultimately, control of our information has led to significant improvements in risk and compliance management.” Roger Baines Director of Support Services Ennstone reduces employer liability insurance premiums by improved risk and compliance management Entropy® Software Case Study Breedon Holdings Limited (Ennstone)
- 2. The BSI certification mark can be used on your stationery, literature and vehicles when you have successfully achieved certification. Customer background Employing over 800 people throughout the UK and Poland, Ennstone supplies a diverse and dynamic range of products and services to the construction and building sectors, including aggregates, asphalt, concrete and contracting services. Under the holding company Breedon Holdings Ltd the group strategy is to deliver optimum profit growth by lowering production costs and efficient marketing of quality materials and products. The three operating companies are Ennstone Johnston, Ennstone Thistle and Ennstone Poland. Customer needs Several years ago, after expansion of both Scottish and English operations, as well as creation of a venture in Poland, Ennstone realised that the range of activities within the enlarged organisation – such as quarrying, asphalt, ready mixed concrete production and contracting – were so varied that a system was needed to pull together health and safety and environmental policies and procedures across the business. The manual system was incurring significant people and resource costs whenever any updates were needed and it was believed that a centralised, IT-based solution would address this issue. After a competitive bidding and demonstration process, Entropy Software was chosen. A key feature in the purchasing decision was the integrated management system approach supported by Entropy Software compared with ‘point’ solutions such as a document management system. The business case was based on a phased implementation plan, starting with health and safety, followed by environment. Benefits The previous substantial costs of distributing paper manuals have been saved, and it now takes no longer than a couple of hours to change and re-distribute major documents across the business. Importantly, risk and compliance management has improved, and the value of HSE information has increasedAwareness and understanding of information by Ennstone personnel is better thanks to the intranet-based Entropy system. Another major benefit has been that Entropy Software alerts Ennstone users to licence renewals and audit requirements. As actions are flagged up, deadlines are not missed and time and money is not lost. For example, in the highly-regulated quarrying industry if explosive licences are not renewed on time then sites can be out of action for several weeks whilst the oversight is rectified. Entropy Software significantly reduces the possibility of such oversights occurring. Although every Ennstone employee is able to view HSE information through Entropy Software, the core set of users are health and safety and environmental officers, their supervisors and their administration staff. Managers are given high-level access rights so they can use information from all sites, allowing them to share knowledge and improve the communications across all operations. Entropy Software enables them to gather relevant information quickly and easily for their health and safety and environmental reports. At new sites, managers who were initially trained in Entropy Software themselves in turn train other users at their individual locations. The managers begin with a set of site policies and guidance procedures, along with initial employee data that has been entered centrally by other departments. From this, a template is used to help managers and supervisors populate Entropy Software with additional data and build a comprehensive picture of site-specific operations over time. The template solution means that Ennstone new sites have an initial starting point from which to quickly start using the system effectively yet still maintain the flexibility needed to expand to suit their own needs. Why BSI? Entropy Software has become an integral part of Ennstone’s management and operational structure, yet after several years the risk and compliance management challenges to the business are continuously changing so the system must also continually grow and change. Ennstone also takes Corporate Social Responsibility very seriously. The company recognises that its activities and operations have a significant impact on the wider social, environmental and economic well- being of the areas in which it operates and works with BSI not just as a software provider, but also for the provision of training courses and assessment services against recognised standards such as BS OHSAS 18001 for health and safety, ISO 14001 for environment and ISO 9001 for quality. Ennstone recognises corporate social responsibility commitments in its various roles, which include producer, investor, employer and consumer and is committed to ensuring that the business is conducted in all respects according to rigorous ethical, professional and legal standards. BSI Beech House, Breckland, Linford Wood, Milton Keynes, MK14 6ES, United Kingdom T: +44 (0)845 080 9000 F: +44 (0)1908 228 180 E: info.entropy@bsigroup.com www.bsigroup.co.uk/entropy Entropy® Software BSI/UK/339/0710/E/LB “The ability to share information is a major benefit. Entropy Software allows us to bring policies and procedures together and communicate them effectively across the Group.” Roger Baines Director of Support Services