Escape Velocity 2013 agm slides

2013 EV AGM

Sunday February 17, 2013
Time: 1:00-4:00pm

Room 3406, Douglas College
(New Westminster)
700 Royal Avenue
New Westminste9r, BC

AGM Agenda
2013 AGM Agenda Events
- Spring Series
Introduction(s) - Sportif Series
Approval of 2012 AGM Minutes - dEVo junior classic
Approval of 2013 Agenda - WTNC
2012 Finances [M. Wan] - Cyclocross race x1

PRESENTATIONS & DISCUSION Election to Board of Directors
Renewed and sustainable EV: - Resignations
- Membership update - Elections
- Communications Miscellaneous and issues amended to
- Training and social rides agenda
Sponsorship overview
Programmes Adjournment
- dEVo & Vision 2020
- EV racer support program

Approval of 2012 minutes

Motion
• “Approval of 2012 EV AGM minutes”

Approval of 2013 agenda

2013 AGM Agenda
Events
Introduction(s) - Spring Series
Approval of 2012 AGM Minutes - Sportif Series
Approval of 2013 Agenda - dEVo junior classic
2012 Finances [M. Wan] - WTNC
- Cyclocross race x1
PRESENTATIONS & DISCUSION
Renewed and sustainable EV: Election to Board of Directors
- Membership update - Resignations
- Communications - Elections
- Training and social rides Miscellaneous and issues amended to
Sponsorship overview agenda
Programmes
- dEVo & Vision 2020 Adjournment
- EV Racer Support Program

2012 Financials

• Motion
• “Approval of 2012 financials”
– Discussion
– Amendments or corrections

Escape Velocity: The best
racing development club in
Canada! – Is it possible?
The Mission of Escape Velocity Cycling Club is to develop
and support cyclists in the Lower Mainland of BC to
achieve success in all levels of bicycle racing.

The Vision of Escape Velocity Cycling Club is to be the
leading competitive cycling club in the Lower Mainland of
BC for talent development and race organization.

How do you become the best racing development club in
Canada?
- Know and adhere to your core values.
- Develop sustainable and enviable operating systems
that reflect your values.

Canada! – know our values
Know our core values:
- We are all racers at heart.
- Racers come in all ages and stages
- We don’t judge one’s worth by speed, but
instead by their commitment to the
sport, achieving their personal goals, and
adhering to ethics that are admired in
sport
- Stewardship of the sport’s future is central
to our mission.

Canada! – Operating issues
What is the critical mass of membership?
How do we organize our rides to best
serve all members?
How do we organize our communications
to best serve all members?
How do we best organize our work to
serve each other?

0
50
100
150
250
300

2006 200
2007
2008
2009
2010
Membership

2011
2012
2013 J
2013 S
2014
2015
EV

Total
dEVo

dEVo p

Organizing our rides:
10 years of lessons

• Principles – one ride does not fit all
• Rides intensity, length, policy should be
predictable and meaningful for sub-
group designations (i.e. valid and
reliable)
– i.e. drop vs. no drop.
– Fenders, no fenders
• Rides benefit from leaders/organizers

Organizing our rides: We’ll
know we’re succeeding if ..

• Establish minimum two group EV rides:
– Distance/roving intense ride (Apr. – Oct.)
– Shorter, softer-fixed pace ride (Apr. – Oct.)
• Use the Google calendar in the EV site to
publish rides, routes, and ratings in
advance.
• Fixed pace (welcoming) ride attracts new
members
• Establish a tradition of one large group
start or ride each month(dEVo as well).

Organizing our
communication

• We have 16 members not on FB
• Official announcements email or website.
• Google calendar for rides
• Don’t assume that all messages in FB get
read by all members, it is our “social site”
for dialogue and engagement.
• Improved mail-lists and email contacts
• Improved Board list and communication

Organizing our work:
Committee structure
All committees should have a board member for communication
and continuity but the rest of the members are there to guide
the direction of the club with Board support.

• Current committees in the club:
– Sponsorship
– dEVo program committee
– Membership
• Proposed committees:
– Web-development team
– Club ride organization and quality
– Race organization
– Design, graphics, promotion

Thank you for 6 very hard
months of work to get us to
this new beginning!
• The entire board of directors (monthly
meetings and literally 100s of emails)
• Alan and Scott for leading the Sat. ride
resurgence.
• Peter and Sean – clothing and web design
• Ryan Heays – clothing liaison with Sugoi
• Web-team (Darrin, Mark, Ryan & growing).

2013-2015 Sponsorship Overview

Catalyst Kinetics – Title Sponsor
TRG Group Benefits – Club Sponsor
Sugoi – Official Technical Apparel
Cannondale – Official Bike
BSP – Club Shop Sponsor
Continental Repairs – Club partner
Roberts Composites – Club partner
Velofix – Club partner (Spring Series)

Catalyst, TRG, Cannondale, and Sugoi
All three year term except Cannondale
• Obligations:
– Grow dEVo to target numbers in vision
2020
– Grow EV to target numbers in Cannondale
contract
– Deliver on Vision 2020 for dEVo
– Run Spring Series, Sportif & WTNC

Benefits
Catalyst Kinetics – Title Sponsor
TRG Group Benefits – Club Sponsor
Sugoi – Official Technical Apparel
Cannondale – Official Bike
BSP – Club Shop Sponsor
Continental Repairs – Club partner
Roberts Composites – Club partner

Programmes: dEVo

dEVo and Vision 2020
• 8 year developmentally appropriate model
(U13, U15, U17, U19)
• Long-term goals are:
– Sustainable financials
– Sustainable athlete recruitment and development model
– Sustainable coaching development model
• 2013 goals:
– Establish “start-up” funds to hire coach(es)
– Establish a coaching pool (Head coach, U15/U13, and
assistants, and ride leaders)
– Implement a full racing and training calendar as per the plan

EV Race Support Program

Proposal by members:

Establish an EV Racer support fund for racers that commit to
targeted races and organize themselves to train and attend races
on the following calendar:

2013 EV supported race schedule:
April 19-21: Tour of Walla Walla
May 4-5 : Tour de Bloom (Wenatchee)
May 18-19 : Mutual of Enumclaw Stage Race
June 13-16: Banff Bike Fest
July 19-21: Cascade Classic


Goals of the project:
1. Support dedicated EV racers who commit to
training, racing, and organizing as a team regardless of
category.
2. Maximizes the use of club resources by both EV and dEVo
members by sharing of capital items, such as trailers and
tents when possible, practical and coordinated in advance
with the dEVo program director.
3. Rewards team involvement by supporting a pre-planned race
schedule and car-pooling/team travel planning.
4. Encouraging racer development by possible supporting
coaching involvement in team training events or race events.
5. Encouraging coaching and team management development
in the club by supporting these roles within this program with
the same travel support as racers.

Motion: Escape Velocity establish an EV racer support program
with the following support for 2013:

• The EV race support program will receive a dedicated line
item in the 2013 budget with a $2000 limit.
• Support can be used for travel and entry reimbursement for
listed races in the project according to the following terms:
– For 3 or less riders, the club will reimburse gas and race entries
– For 4 or more riders, the club will reimburse gas, and/or rental expenses
for a vehicle.
• Club tents (up to 2) will be available to the team when not in
use for event hosting.

Guiding principles for implementation:
An event manager for each event or all events should be
appointed by the members attending the event
event manager duties include:
• facilitating event sign-up on EV's system(s) to identify
participants (i.e. google calendar, CiviCRM, emai or FB
• liaise with the appropriate EV members who support
communications in the club if necessary
• liaise with the club treasurer regarding expected
expenses, payment and EV race support account balance.
When possible EV and dEVo resources will be aggregated at
events to create an EV/dEVo presence.
When available, the dEVo trailer will be made available to EV
Race Support program.

2013 Events & Series

Becoming the best means increasing our
professionalism. So what’s with the
orange jersey!

Race organizer – Stuart Lynne
Race director – Jeremy Storie
SS 1 2013-03-03 Aldergrove Short RR
SS 1, 2 2 2013-03-09 River Road RR
SS 3 2013-03-10 Armstrong RR
SS 1 4 2013-03-17 Bradner RR
SS 5 2013-03-23 Wix Brown RR
SS 1 6 2013-03-24 Aldergrove Long RR
SS 2 7 2013-03-30 Old Yale Crit
SS 2 8 2013-03-30 River Road TT
SS 2 9 2013-03-31 Snake RR
1 Novice LTR events
2 Attended by Cannondale, Sugoi, and likely BSP

Events & Series:
Sportif Series
Race organizer – Stuart Lynne
Race director – TBD

Sportif 1 2013-04-13 Thunderbird
Sportif 1, 2 2013-05-11 Thunderbird Long
Sportif 1 2013-07-28 Aldergrove East
Sportif 1, 2 2013-08-24 Murchie Rd

1 LTR at all events!
2 Possibly part of BC Road Race Series (CBC)

dEVo Classic
Junior Stage Race

Race organizers – S.L., A.P., B.S.
Race director – TBD
Location - TBD

dEVo 2013-06-15 Junior Stage Race
dEVo 2013-06-16 Junior Stage Race

Part of BC Junior Development Series

WTNC

Race organizer – J.T.
Race directors – J.T and weekly captains x 4
Location - UBC
Tuesday nights May-Aug.
Additions for 2013:
• Series leader bibs for overall and sprint
• Regular dEVo session at WTNC for Tues. sessions
• LTR clinics when possible
• Use of tents, trailer, and finish flags to 
professionalism

Cyclocross – EV ____

Race organizer – Tobin Copley and CXers
Race directors – TBD
Location – TBD – somewhere epic
Date – TBD – sometime epic

Guarantee – lots of EV and dEVo presence
and a memorable day!

2013 Board of Director
Nominations
Required positions:
1. President
2. Vice President
3. Treasurer
4. Secretary
5. One member at large
Desirable extra positions
6. Club race director
7. Sponsorship coordinator
8. dEVo board representative
9. Communications and media coordinator
10. Web-team coordinator

Agenda additions

• Membership Fees for 2014 [and 2013 retroactive]
– dEVo - $175
• Includes free kit.
– Adults
• $75 before Dec. 1, 2013
• $100 up to Aug. 1, 2014
• $50 from Aug. 1 – Dec. 31, 2014
– EV Ex Pat(no benefit except FB, ride access when in
town, and continuation on email lists).
• $25 annually

Only active members receive EV clothing discounts, race
discounts, and access to bike application

Motion to adjourn

• Motion to adjourn the 2013 EV AGM

We run the most races, we have vision 2020, we
are attracting the right people, we have the
right sponsors, now it’s up to us to become the
“best racing development club in Canada! “

Escape Velocity 2013 agm slides

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