Excel Lesson 1: Excel Basics
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The document provides an overview of Microsoft Excel's basic functionalities, including calculations, charting, and database management. It details the layout of the program, including toolbars, the ribbon bar, and essential navigation features for data entry and formatting. The training program aims to equip users with fundamental skills in utilizing Excel effectively.
Excel Lesson 1: Excel Basics
- 1. Microsoft Excel 1: Excel Basics Objective: To provide an overview of Excel’s various toolbars and options, and give an introduction to data entry and data formatting. Novus Business and IT Training Program
- 2. Capabilities • Commercial spreadsheet program with three major capabilities. – Calculations – Charting – Database Management Novus Business and IT Training Program 1
- 3. Capabilities: Calculations • Can handle simple and complex calculations. • User must understand how calculation works. • Large amounts of calculations made easier with formulas. Novus Business and IT Training Program 2
- 4. Capabilities: Charting • Graphical display of data • Many different types of charts and graphs available. • Excel charting is used in other Office programs. Novus Business and IT Training Program 3
- 5. Capabilities: Database Management • Easily create database of information – customer, participant, etc. • Use Excel tools to organize and analyze data. Novus Business and IT Training Program 4
- 6. Basic Layout Top Middle Bottom – Start menu (All Programs > Microsoft Office > Microsoft Excel) To Open Excel: – Excel program shortcut – Saved Excel file Novus Business and IT Training Program 5
- 7. Office Button & Quick Access Toolbar • The Office Button • The Quick Access Toolbar • Office Button Menu – Opens when you click on the Office Button. – Main program options. Novus Business and IT Training Program 6
- 8. Office Button: Save Window • Saving your document is very important. Popular Directories Current Directory File Name Save Button Novus Business and IT Training Program 7
- 9. Ribbon Bar Ribbon Bar Tabs • The Ribbon bar is made up of eight tabs: – Home, Insert, Page Layout, Formulas, Data, Review, View and Developer • Contains the main document options. Novus Business and IT Training Program 8
- 10. Ribbon Bar: Home & View Tabs The Home tab provides many options for editing text, formatting text, and formatting your spreadsheet or data. The View tab provides options for changing how your document is displayed. Novus Business and IT Training Program 9
- 11. Name Box & Formula Bar Name Box Formula Bar • The name box shows the name of the currently selected cell. • The formula bar is used to input data and formulas. Novus Business and IT Training Program 10
- 12. Work Area Columns • Identified by letters. Identifying Headers Rows • Identified by numbers. Cell • Middle section is made up of columns and rows. • Columns and rows identified by headers. • Cells are the rectangles where column and row meet. Novus Business and IT Training Program 11
- 13. Cells and Ranges • The cell is identified by column letter and row number A1, E15, H7, etc. • Cell ranges are groups of cells. • Cell ranges are identified by first cell and last cell. A1:B2 includes A1, A2, B1, B2. Novus Business and IT Training Program 12
- 14. Worksheet Tabs • The sheet tabs hold your spreadsheets multiple worksheets. • Add and delete worksheets from this section. View Options and Zoom • Switch between Normal, Page Layout, and Page Break view options. • Use the Zoom Slider to change the zoom on your worksheet. Novus Business and IT Training Program 13
- 15. Video 1 Novus Business and IT Training Program 14
- 16. Video 2 Novus Business and IT Training Program 15
- 17. Microsoft Excel 1: Wrap-Up • Become an expert at the basics: – Program layout – Basic options – Data entry – Data formatting Novus Business and IT Training Program 16