Excel ii tip_tricks
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This document provides tips and tricks for using Excel 2007 functions and formulas. It describes the AutoSum button for quickly adding sum formulas and other common functions. It also explains how to customize the quick reference toolbar, use AutoFill to extend formulas, view all formulas at once using a keyboard shortcut, and get analysis help from the status bar. Additional tips cover freezing panes, moving or copying worksheets, and entering fractions in cells.
Excel ii tip_tricks
- 1. Excel 2007‐ Tips and Tricks On an existing Excel 2007 worksheet, select the Formulas tab. Functions-AutoSum Button Functions Actions Sum Adds the cells indicated in the formula Average Averages the values in the cells indicated in the formula Count Counts the number of values in the cells indicated in the formula Maximum Returns the maximum value in the cells indicated in the formula Minimum Returns the minimum value in the cells indicated in the formula More Functions … Open the Insert Function window Tip: The AutoSum button is also available on the Home tab > Editing group. Formula Bar Tip: Formulas always begin with an = sign. Function Cancel Formula Enter Insert Function Formula Hierarchy Remember the expression “Please Excuse My Dear Aunt Sally” to learn the order of operations. Adding AutoSum to the Quick Reference Toolbar Please Excuse My Dear Aunt Sally P= Parentheses, E= Exponents, M= Multiplication, D= Division, A= Addition, S= Subtraction 1
- 2. Excel 2007‐ Tips and Tricks Adding AutoSum to the Quick Reference Toolbar A toolbar that you can customize with your most frequently used commands in Word. Use the drop-down box to add helpful commands or buttons to the toolbar. To Customize: • Click the drop-down menu • Click Add • Select More Commands • Click OK • Choose Commands from: Formulas Tab • The AutoSum command appears in the toolbar. • Select AutoSum AutoFill to Extend a Formula • Select the cell that contains the formula you want to fill into adjacent cells • Drag the fill handle across the cells that you want to fill. Grave accent mark is in the upper left-hand corner of the keyboard. Tip: To View all formulas on a worksheet at the same time Press CTRL+ ` To return, press CTRL ` again. Using the Status Bar Why struggle with creating formulas? Answers are located at the bottom of the worksheet is the status bar. Select the data and Excel analyzes the data and shows you the results on the informative status bar. To watch a video about this feature go to Excel Help > Search for Let the Status Bar do the Work or Click here Freeze Panes or Lock Rows/Columns Use this tip to keep an area of a worksheet visible while you scroll to another area on the worksheet. Example: You may want to keep the header row visible. • To lock rows, select the row or column. • On the View Tab, Window Group, select Freeze Panes Select from choices: Freeze Panes, Freeze Top Row, Freeze First Column. Note: A solid line indicates that a row or column is frozen. 2
- 3. Excel 2007‐ Tips and Tricks Move or Copy Worksheets using the Ribbon Make sure the worksheet is open in the same instance of Excel. Note: You cannot move or copy worksheets between separate instances on Excel. • Select the worksheet from the workbook containing the sheet(s) you want to copy. • On the Home tab in the Cells Groups, select Format. • Under the Organize Sheets, click Move or Copy Sheet. Note: You may also rename a sheet and change the tab color. • Select location option and then make sure the Create a copy box has a check mark. Example: (move to end). • Click OK. 3
- 4. Excel 2007‐ Tips and Tricks Other methods to Copy or Move worksheets • Tip: You may also copy the worksheet by right-clicking on the sheet label, select Move or Copy to see the Move or Copy window. Select All button • Tip: You may also copy the entire sheet by using the Select All button in the top left corner, right-click and select copy. Open the worksheet to paste the copy into, right-click and select paste. Paste Special Features in Excel 2007-Creating a link • Select and copy the cells. Select the worksheet and the cell(s) you wish to paste the linked information. Use the Home Tab > Paste More Options (down arrow) > Paste Special • Paste Link-Allows you to create an absolute reference to the copied cell or range in the new location. Entering a fraction in a cell Sometimes you may want to enter a fraction. Usually Excel will format that information into the default for that cell. You may enter ¼ but Excel changes it to 4-Jan. When you want to enter the fraction, use a leading zero, then a space and the fraction. 4