Excel shortcuts for Management Consultants and Business Analysts
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This document serves as a practical guide for management consultants and business analysts on mastering Excel shortcuts to enhance productivity and efficiency. It outlines essential techniques, formula usage, and keyboard shortcuts that significantly speed up data analysis and formatting tasks in Excel. The guide aims to help users perform their work 10 times faster by minimizing mouse use and leveraging effective shortcuts.
Excel shortcuts for Management Consultants and Business Analysts
- 1. 1 Excel Shortcuts for Management Consultants Practical guide how to work fast in Excel
- 2. 2 As a Business Analysts or Management Consultant you will be spending 3-5 hours a day crunching data in Excel and doing analysis
- 3. 3 That is why you should become the Master of Excel and be able to do fast analysis. In this way you will have life outside work
- 4. 4 10x I am able to do business analysis in Excel 10x faster than most of the business analysts and consultants
- 5. 5 10x Knowing the right formula 60% 60% of the difference comes from knowing the right formulas and constructing the analysis in a specific way
- 6. 6 10x Knowing the right formula Shortcuts 60% 40% The rest of the effect is achieved by applying shortcuts
- 7. 7 10x Knowing the right formula Shortcuts 60% 40% In this presentation I will show you what shortcuts you should master
- 8. 8 This presentation will help you master Excel shortcuts on the level of top management consultants
- 11. 11 In this section we will discuss the essential shortcuts that you should master to be able to deliver analysis on time How to format cells using shortcuts Copying of cells with shortcuts Selecting rows and selecting columns Adding and removing rows and columns Grouping rows and columns How to preserve your results or go back to previous ones Going fast around the Excel with shortcuts Selecting area with shortcuts Search and replace data
- 12. 12 I will show you the shortcuts both for PC and Apple / Mac. Below the coding I will use Ctrl▪ Make the text bold ⌘ Regular PC Apple / Mac B B
- 13. 13 No mouse rule
- 14. 14 If you want to be efficient at Excel you should throw away your mouse. There are plenty of good reasons for that To make the best out of shortcuts your hands should be on the keyboard You waste time by moving to the mouse Mouse stops you from achieving flow Mouse is another distraction to you work Lack of mouse will speed up your learning process Lack of mouse help you write faster
- 15. 15 How to format cells using shortcuts
- 16. 16 Let’s start with formatting text so it is more outstanding Ctrl▪ Make the text bold ⌘B B Ctrl▪ Make the text underline ⌘U U Ctrl▪ Make the text italic ⌘I I Ctrl 2 Ctrl 3 Ctrl 4
- 17. 17 You can also use shortcuts to align the text Alt▪ Align to the center ⌘H EA C Alt▪ Align to the left ⌘H LA L Alt▪ Align to the right ⌘H RA R Alt ▪ Increase the font size by one step ⌘H ⇧F G > Alt ▪ Decrease the font size by one step ⌘H ⇧F K < Alt ▪ Edit the size of the font H F S Ctrl ▪ Display the menu for formatting text Shift F ^ ⇧ F
- 18. 18 Let’s move to formatting numbers Ctrl▪ Open the format menu for numbers ⌘1 1 Ctrl▪ Apply percentage formatting Shift % ^ ⇧ % Ctrl▪ Apply currency formatting Shift $ ^ ⇧ $ Ctrl▪ Apply regular number formatting Shift ! ^ ⇧ ! Alt H P Alt H A N Alt H K
- 19. 19 Copying of cells with shortcuts
- 20. 20 To copy you can use a lot of nice shortcuts Ctrl▪ Copying selected cells ⌘C C Ctrl▪ Pasting the selected cells ⌘V V Ctrl▪ Display paste special menu ⌘Alt VV ^ Alt E S Ctrl▪ Move the cells / Cut the selected cells ⌘X X
- 21. 21 Selecting rows and selecting columns
- 22. 22 Selecting rows and columns is done very fast with the right shortcuts Shift▪ Select entire row ➢ To select more rows moving down ➢ To select more rows moving up ⇧Space Space Ctrl▪ Select entire column ➢ To select more columns moving right ➢ To select more columns moving left ^Space Space Shift ↓ Shift ↑ Shift → Shift ← ⇧ ↓ ⇧ ↑ ⇧ ⇧ → ←
- 23. 23 Adding and removing rows and columns
- 24. 24 Adding columns and rows is done in 2 steps Shift ▪ Adding new rows ➢ Select entire row ➢ Now add a new one ⇧Space Space Ctrl ^Space Space Ctrl Shift + Ctrl Shift + ^ ⇧ + ^ Shift + ▪ Adding new column ➢ Select entire column ➢ Now add a new column
- 25. 25 Removing columns and rows is done in 2 steps Shift ▪ Adding new rows ➢ Select entire row ➢ Remove the row ⇧Space Space Ctrl ^Space Space Ctrl - Ctrl - ^ - ^ - ▪ Adding new column ➢ Select entire column ➢ Now add a new column
- 27. 27 To group columns or rows you have to do it 3 steps Shift ▪ Grouping rows ➢ Select entire row ➢ Select more rows ➢ Group the rows ⇧Space Space Ctrl ^Space Space Shift → ⇧ → ▪ Grouping columns ➢ Select entire column ➢ Select more columns ➢ Group the columns Shift ↓ ⇧ ↓ Shift Alt → ⇧ ⌘ K Shift Alt → ⇧ ⌘ K
- 28. 28 To ungroup columns or rows you have to do it 3 steps Shift ▪ Grouping rows ➢ Select entire row ➢ Select more rows ➢ Group the rows ⇧Space Space Ctrl ^Space Space Shift → ⇧ → ▪ Grouping columns ➢ Select entire column ➢ Select more columns ➢ Group the columns Shift ↓ ⇧ ↓ Shift Alt ← ⇧ ⌘ J Shift Alt ← ⇧ ⌘ J
- 29. 29 How to preserve your results or go back to previous ones
- 30. 30 To preserve your results it is good idea to learn how to save fast, undo and redo some actions Ctrl▪ Save the file ⌘S S Alt▪ Close the file ⌘F4 Q Ctrl ▪ Go back 1 action / Undo ⌘Z Z Ctrl▪ Redo last action ⌘Y Y Ctrl▪ Create a new file ⌘N N Ctrl▪ Open another file ⌘O O
- 31. 31 Going fast around the Excel with shortcuts
- 32. 32 There are a few shortcuts that help you move around fast Ctrl ▪ Go to the next cell down ^↓ Ctrl ▪ Go to the next cell up ^↑ Ctrl ▪ Go to the next cell on the left ^← Ctrl ▪ Go to the next cell on the right ^→ ↓ ↑ ← → Ctrl▪ Go to the next Excel file ^Tab Tab Alt ▪ Open the view with all files and move to the next Tab Ctrl ▪ Go to specific cell ^G G
- 33. 33 There are a few shortcuts that help you move around fast Ctrl ▪ Move to the next sheet in the file ^PgDn Ctrl ▪ Move to the previous sheet in the file ^PgUp Fn Fn ↓ ↑
- 34. 34 Selecting area with shortcuts
- 35. 35 Selecting area can be also done faster with shorcuts Ctrl ▪ Select the whole table or the whole file A ⌘ A Ctrl ▪ Select all rows in a specific area Shift ^ ⇧↓ ↓ Ctrl ▪ Select all columns in a specific area Shift ^ ⇧→ → Ctrl Shift ^ ⇧↑ ↑ Ctrl Shift ^ ⇧← ←
- 36. 36 Search and replace data
- 37. 37 For finding and replacing text I also recommend using shorcuts Ctrl▪ Find specific string ⌘F F Ctrl▪ Replace specific string ^H H
- 39. 39 If you need the see how to use the formulas in practice check my online course Click to check my course Essential Excel for Business Analysts and Consultants? $45 $15
- 40. 40 More advanced shortcuts – Introduction
- 41. 41 In this section we will discuss more advanced shortcuts that are also a good thing to learn Shortcuts hidden in Functional Keyboards Hyperlinks Working with data in a table How to see formulas at once How to reach to the menu with shortcut
- 42. 42 Shortcuts hidden in Functional Keyboards
- 43. 43 There are plenty of shortcuts hidden in the functional keyboards F1 ▪ Get help menu F2 ▪ Edit the selected cell F4 ▪ You can block the row or the column (put the $ sign in front of the row or column) F5 ▪ Opens the GoTo Menu – enables you to go to specific cell F9 ▪ Recalculates the whole sheet F12 ▪ Enables you to save the file under different name (“Save as” mode) F1 F2 F4 F5 F9 F12
- 44. 44 Hyperlinks
- 45. 45 Hyperlinks are extremely useful in the whole sheet and there is easy way to add them with shortcuts Ctrl▪ Find specific string ⌘K K
- 46. 46 Working with data in a table
- 47. 47 When working with a table you can do a lot of things fast with shortcuts Ctrl▪ Add filters ⌘Shift ⇧L F Alt▪ Activate a filter Option↓ ↓ Ctrl▪ Change into a table the data ^T T
- 48. 48 How to see the formulas
- 49. 49 Sometimes you need to see the underlying formula. There is an easy way to achieve it Ctrl▪ Switching to the formula mode where you can see the formulas for all cells ^` `
- 50. 50 How to reach to the menu with shortcut
- 51. 51 You can easily reach the menu by pressing Alt
- 52. 52 Pick one of the letters to move the chose menu. Below what will happen if you have picked H (Home menu)
- 53. 53 Useful rules that will make your life easier
- 54. 54 Useful rules that will make your life easier – Introduction
- 55. 55 In this section I will give you general rules for Excel and Power Point that will make your life much easier Rules for Excel Rules for Power Point
- 57. 57 What rules should be used when building analysis in Excel Usage of colors Consistency between sheets Pyramid principle 1-source rule Repetition of variables Shortcuts No mouse Description Data source Master sheet
- 58. 58 The most useful functions Basic functions Financial / Mathematical Others ▪ SUMIF / SUMIFS ▪ COUNTIF / COUNTIFS ▪ HLOOKUP ▪ VLOOKUP ▪ MATCH ▪ SUMPRODUCT ▪ IF ▪ AND / OR ▪ IFERROR ▪ AVERAGEIF ▪ LEFT / RIGH / MID ▪ FIND ▪ CONCATENATE ▪ YEAR / MONTH / DAY ▪ ROUND / ROUNDUP / ROUNDDOWN ▪ TODAY ▪ VALUE ▪ WEEKDAY ▪ RAND / RANDBETWEEN ▪ MOD ▪ NPV ▪ IRR ▪ ABS ▪ MAX / MIN ▪ CORREL ▪ Pivot ▪ Slicer ▪ Relative addresses ▪ Formats ▪ Hyperlink ▪ Remove Duplicates ▪ Filters ▪ Sorting ▪ Data Validation ▪ Trace Dependents / Precedent ▪ Analysis Tool Pack
- 60. 60 What rules should be used for Power Point Presentations Use the template 1 slide = 1 message Agenda Executive summary Excel analysis for every slide Sources Dates Backup Next version rule Show money
- 61. 61 The kids market will be slowly growing as a result of low GDP growth 3 247 3 480 3 473 3 503 3 537 3 583 3 626 3 689 3 750 3 806 3 857 3 911 3 965 4 011 4 055 4 104 4 144 2 804 2 862 2 855 2 880 2 908 2 946 2 981 3 033 3 084 3 130 3 171 3 216 3 260 3 298 3 334 3 374 3 407 1 328 1 392 1 389 1 401 1 415 1 433 1 450 1 476 1 500 1 523 1 543 1 565 1 586 1 605 1 622 1 641 1 658 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 8 058 8 198 8 334 8 459 8 570 8 692 8 811 8 914 9 012 9 119 9 2097 9637 8597 7857 7177 7347 380Total Source: Euromonitor Toys Hardware Fashion Market size In milions of EUR
- 62. 62 Market size In millions of EUR 3 247 3 480 3 473 3 503 3 537 3 583 3 626 3 689 3 750 3 806 3 857 3 911 3 965 4 011 4 055 4 104 4 144 2 804 2 862 2 855 2 880 2 908 2 946 2 981 3 033 3 084 3 130 3 171 3 216 3 260 3 298 3 334 3 374 3 407 1 328 1 392 1 389 1 401 1 415 1 433 1 450 1 476 1 500 1 523 1 543 1 565 1 586 1 605 1 622 1 641 1 658 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 8 058 8 198 8 334 8 459 8 570 8 692 8 811 8 914 9 012 9 119 9 2097 9637 8597 7857 7177 7347 380 Total Source: Euromonitor Toys Hardware Fashion ▪ The kids market will develop slowly as a result of low GDP growth
- 63. 63 Market size In millions of EUR 3 247 3 480 3 473 3 503 3 537 3 583 3 626 3 689 3 750 3 806 3 857 3 911 3 965 4 011 4 055 4 104 4 144 2 804 2 862 2 855 2 880 2 908 2 946 2 981 3 033 3 084 3 130 3 171 3 216 3 260 3 298 3 334 3 374 3 407 1 328 1 392 1 389 1 401 1 415 1 433 1 450 1 476 1 500 1 523 1 543 1 565 1 586 1 605 1 622 1 641 1 658 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 8 058 8 198 8 334 8 459 8 570 8 692 8 811 8 914 9 012 9 119 9 2097 9637 8597 7857 7177 7347 380 Total Source: Euromonitor Toys Hardware Fashion ▪ Toys make 30% of the kids market The kids market will develop slowly growing as a result of GDP growth
- 64. 64 10x Knowing the right formula Shortcuts 60% 40% If you want to learn more about the formulas that will help you 10x your speed in producing business analysis check my online course
- 65. 65 You will find in the course information on what formulas you should master and how to use them in practice Click to check my course Essential Excel for Business Analysts and Consultants? $45 $15
- 66. 66 You can also check the presentation with an overview of my most favorite functions in Excel Essential Excel for Business Analysts and Consultants A practical guide presentation
- 67. 67 Check what course will help you to be word class Management Consultant Top 10 courses that every Management Consultant should take My super objective view presentation
- 68. 68 There are also some books that I highly recommend Top 25 books that every Management Consultant should read My super objective view presentation
- 69. 69 Subscribe to our channels: www
- 70. 70 If you want to check how in practice to manage a consulting project a would recommend my presentation How to manage a consulting project? A practical guide presentation
- 71. 71 You can also find some useful tips on Excel Business modeling of offline businesses in Excel A practical guide presentation
- 72. 72 You can also find some useful tips on Excel Retail for Business Analysts and Management Consultants A practical guide presentation
- 73. 73 Check my extensive presentation on productivity hacks to see how you can me 10x more productive Management consultant productivity hacks How to be lazy and still get things done presentation
- 74. 74 Check my presentation on market research methods to understand them properly Market research Practical guide for startups and entrepreneurs presentation
- 75. 75 Check my presentation other presentations Essential Lean Manufacturing for Management Consultants Practical guide how to cut costs presentation
- 76. 76 You can also have a look at how to create a financial model in Excel Financial Modeling for Business Analysts and Management Consultants Step by step guide presentation
- 77. 77 Check also my other presentations Management Consulting Presentations Practical guide how to prepare a great presentation presentation
- 78. 78 Check my presentation that will help you get into consulting How to get into consulting Practical guide how to pass the case part presentation
- 79. 79 I recommend also looking at some techniques to improve your business. Click on the cover below to go to the presentation How to become world class analyst A practical guide presentation
- 80. 80 Check also my other presentations Management Consulting Presentations Practical guide how to prepare a great presentation presentation
- 81. 81 Check also my other presentations Production for Management Consultants Practical guide presentation
- 82. 82 Check also business modeling in Excel Business models Practical guide for startups and entrepreneurs presentation
- 83. 83 Check my presentation on starting and running consulting company How to create management consulting presentations? A practical guide presentation
- 84. 84 Check my extensive presentation on productivity hacks to see how you can me 10x more productive Management consultant productivity hacks How to be lazy and still get things done presentation
- 85. 85 If you need more detailed version on productivity hacks you can check our course on productivity hacks Click to check my course Management Consulting Productivity Hacks $45 $15
- 86. 86 Check my presentation on restaurant business model to understand it properly How to open a successful restaurant A practical guide presentation
- 87. 87 Check my presentation on on-line models to understand them properly On-line Business Models A practical guide presentation
- 88. 88 For more check also my on-line course Click to check my course On-line Business Models in Excel – Practical Guide $45 $15
- 89. 89 Check my presentation on starting and running consulting company Start and run consulting company A practical guide presentation
- 90. 90 There is an interesting summary of ways to test cheaply businesses MVP – how to test your business idea without building the product A practical guide presentation