1. Introduction to Excel
• • Microsoft Excel is a spreadsheet software
used for data analysis, calculations, and
visualization.
• • It helps in organizing data, performing
calculations, and creating reports.
• • Common uses: Accounting, Budgeting, Data
Analysis, and Project Management.
2. Excel Interface Overview
• • Ribbon: Contains tabs with tools for
formatting, inserting, and analyzing data.
• • Worksheet: A grid of rows and columns
where data is entered.
• • Formula Bar: Displays the contents of the
selected cell, including formulas.
3. Excel Navigation Basics
• • Use arrow keys or mouse to move between
cells.
• • CTRL + Arrow Keys: Jump to the next data-
filled cell in a direction.
• • CTRL + Home: Move to cell A1, CTRL + End:
Move to the last used cell.
4. Data Entry Best Practices
• • Keep data consistent (dates, numbers, text).
• • Avoid merging cells unless necessary.
• • Use separate columns for different types of
data.
5. Formatting Cells and Tables
• • Use 'Format Cells' (CTRL + 1) to apply
Number, Currency, Date formats.
• • Apply cell styles to maintain a professional
look.
• • Use tables (CTRL + T) for better organization
and filtering.
6. Basic Formulas: SUM, AVERAGE
• • SUM: =SUM(A1:A10) - Adds values in a
range.
• • AVERAGE: =AVERAGE(A1:A10) - Calculates
the average value.
• • Use AutoSum (ALT + =) to quickly insert SUM
function.
7. IF and Conditional Formatting
• • IF: =IF(A1>100, "High", "Low") - Checks a
condition and returns a value.
• • Conditional Formatting: Highlight cells based
on conditions (Home > Conditional
Formatting).
• • Example: Highlight all values above 100 in
red.
8. Introduction to Functions:
VLOOKUP, HLOOKUP
• • VLOOKUP: =VLOOKUP(1001, A2:D10, 2,
FALSE) - Finds a value in a vertical table.
• • HLOOKUP: Similar to VLOOKUP but searches
horizontally.
• • Use INDEX-MATCH for more flexibility.
9. Sorting and Filtering Data
• • Sorting: Arrange data in
ascending/descending order (Data > Sort).
• • Filtering: Display only specific data (Data >
Filter).
• • Use 'Remove Duplicates' to clean data.
10. Data Validation Techniques
• • Restrict input using Data Validation (Data >
Data Validation).
• • Example: Allow only numbers between 1-
100.
• • Use dropdown lists for predefined options.
11. Protecting Your Excel Files
• • Set a password for your file (File > Info >
Protect Workbook).
• • Lock specific cells to prevent editing (Review
> Protect Sheet).
• • Use Read-Only mode for shared files.
12. Introduction to Charts
• • Charts help visualize data for better insights.
• • Common types: Bar, Line, Pie, Column
Charts.
• • Use 'Recommended Charts' (Insert >
Recommended Charts) for automatic
suggestions.
13. Pivot Tables: Introduction
• • Pivot Tables summarize large data sets
quickly.
• • Steps: Select data > Insert > PivotTable.
• • Drag fields into 'Rows', 'Columns', and
'Values' sections.
14. Understanding Excel Shortcuts
• • CTRL + C / CTRL + V: Copy/Paste.
• • CTRL + Z / CTRL + Y: Undo/Redo.
• • ALT + H + O + I: AutoFit Column Width.
15. Creating Professional Reports
• • Use consistent formatting and headings.
• • Add summary sections with key insights.
• • Ensure formulas are correct before sharing.
