Expense Management
- 1. Expense Management Paycom’s cutting-edge technology provides businesses one application to more efficiently manage employee expenses. Fully integrated s Uploaded nse with Employee Self-Service and Payroll, Ex pe it’s a turn-key solution that allows you Re A vie pprove eimbursed wed to spend less time collecting, entering Expenses and processing employee-initiated d ee R expenses. ploy G m E Ex pe nse et rid of the manual, paper-based processes s Submitted of managing your employees’ company- related expenses with our single application solution for payroll and HR. By automating the process of collecting employee expenses you eliminate errors • Expense Rules — Create and manage expense and inconsistency in data that results from re-keying rules specific to your company. Specify the type of and maintaining expense information. Take control of deduction, the dollar amount and how you would ensuring that employee expenses are compliant with like to reimburse employees for their expenses. your company policies and sufficient data is collected all • Expense Categories — Have the ability to while saving time and keeping administrative costs low. group expenses together to create categories for reimbursement limits. Custom Settings for Better Control • Expense Classes — Assign expense rules and From our payroll application you can customize settings categories to a specific employee or employee group to help better manage an employee’s company-related with expense classes. expenses from Paycom’s Expense Management Menu. • Payroll Reimbursement — With one click you can update the payroll system with your employee reimbursement information. Set Expectations Up Front With the ability to customize your settings you are able to set clearly defined parameters for how your company reimburses employee expenses. Through Employee Self Service managers will have real-time access to view and approve expenses prior to submitting to Payroll. Expenses that do not meet your company’s settings will be flagged for the manager to further investigate the validity of the expense.
- 2. Electronically Manage Employee Expenses Empower Employees With Self-Service Provide online access to your employees through Employee Self-Service where they will be able to upload receipts, submit expenses for reimbursement and edit expenses at their convenience. From the employee’s Expense Dashboard they will also be able to view the status of their submitted expenses such as: approved, denied, pending or deferred. Robust, Compliance Capable Reporting Options Continuously monitor your company’s expenses with a variety of Expense Management reports that will keep you audit-ready. Under the Sarbanes-Oxley Act of 2002, company managers are personally liable for unauthorized and improper expenditure in their departments. With our robust reporting options you will be able to run detailed reports showing which expense requests were approved or denied when and by which supervisor and so much more. Some of our reports include: Transaction Report, Expense Audit Report, Approval Report and Expense Classes Report. All reports can be output in HTML, Excel or CSV formats. Paycom offers full-service online Payroll Processing, HR Information Management and Time and Attendance. Our single-application solution includes Applicant Tracking, Background Checks, Tax Credits, E-Verify, On-Boarding/Off-Boarding, Document Storage, COBRA and Benefit Administration. From pre-hire to retirement, we’ve got you covered with the latest in Payroll and HR Technology. Online Payroll and HR Software www.PaycomOnline.com • 800-580-4505