Expense Report
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This document is an expense report template for an employee to report costs incurred during a pay period. It includes sections to report meals and entertainment expenses by date, auto expenses like rental cars and mileage by date, other expenses like hotels and airfare by date, and phone and internet expenses by month. The employee must sign and provide receipts, and the report needs manager and accounting approval. Expenses must be supported by receipts and detailed descriptions.
![[Insert Company Logo] Expense Report
PURPOSE: COST CENTER: Vendor
EMPLOYEE INFORMATION: Batch
Name New Address? Ref
Address Phone PAY PERIOD From
To
Date
Meals & Entertainment Sun Mon Tues Wed Thurs Fri Sat Chg to Co Total Account
Breakfast $0.00
Lunch $0.00
Dinner $0.00
Entertainment $0.00
Tips $0.00
Total: $0.00
Date
Auto Expenses Sun Mon Tues Wed Thurs Fri Sat Chg to Co Total Account
Rental $0.00
Fuel $0.00
Parking $0.00
Milage $0.00
Total: $0.00
Date
Other Expenses Sun Mon Tues Wed Thurs Fri Sat Chg to Co Total Account
Hotel $0.00
Airfare $0.00
T&E Other $0.00
Office Supplies $0.00
Other $0.00
Other $0.00
Total: $0.00
Phone/Internet Month Account # Amount Chg to Co Total Account
Cell Phone $0.00
Interenet $0.00
Home Phone $0.00 Total T &E: $0.00
Hotel Phone $0.00 Less Advance
Hotel Internet $0.00 Net due to EE: $0.00
Total: $0.00
Employee Signature 1. All expenses should be supported by attached original receipt.
2. All expenses should be detailed on a separate sheet or next to receipt.
Manager Approval 3. Expenses listed on this report should include:
Accounting Approval a. Items charged to and to be paid by the company.
b. Charges an employee has paid and should be reinbursed for.](https://image.slidesharecdn.com/expensereport-12758644268381-phpapp01/85/Expense-Report-1-320.jpg)
Expense Report
- 1. [Insert Company Logo] Expense Report PURPOSE: COST CENTER: Vendor EMPLOYEE INFORMATION: Batch Name New Address? Ref Address Phone PAY PERIOD From To Date Meals & Entertainment Sun Mon Tues Wed Thurs Fri Sat Chg to Co Total Account Breakfast $0.00 Lunch $0.00 Dinner $0.00 Entertainment $0.00 Tips $0.00 Total: $0.00 Date Auto Expenses Sun Mon Tues Wed Thurs Fri Sat Chg to Co Total Account Rental $0.00 Fuel $0.00 Parking $0.00 Milage $0.00 Total: $0.00 Date Other Expenses Sun Mon Tues Wed Thurs Fri Sat Chg to Co Total Account Hotel $0.00 Airfare $0.00 T&E Other $0.00 Office Supplies $0.00 Other $0.00 Other $0.00 Total: $0.00 Phone/Internet Month Account # Amount Chg to Co Total Account Cell Phone $0.00 Interenet $0.00 Home Phone $0.00 Total T &E: $0.00 Hotel Phone $0.00 Less Advance Hotel Internet $0.00 Net due to EE: $0.00 Total: $0.00 Employee Signature 1. All expenses should be supported by attached original receipt. 2. All expenses should be detailed on a separate sheet or next to receipt. Manager Approval 3. Expenses listed on this report should include: Accounting Approval a. Items charged to and to be paid by the company. b. Charges an employee has paid and should be reinbursed for.
- 2. Auto Milage Date From To Miles Rate Client Amount $0.39 $0.00 $0.39 $0.00 $0.39 $0.00 $0.39 $0.00 $0.39 $0.00 $0.39 $0.00 0 Total $0.00 Entertainment/Meals/Tips Date No. Names/Account/Title Place/Purpose Amount Total $0.00 Other Expenses Date Description Place Purpose Amount Total $0.00
- 3. Receipts Name: SSN: Receipt No. Date Place/Service Explanation Amount Total: $0.00