Finaly ec 112

Document No. EIC/Rape-Seed Meal/Ex. Inst./July/2015/Issue-1
EXECUTIVE INSTRUCTIONS
FOR
APPROVAL AND MONITORING
OF ESTABLISHMENT PROCESSING
RAPESEED MEAL
FOR EXPORT
Export Inspection Council
(Ministry of Commerce & Industry, Govt. of India)
3rd
Floor, NDYMCA Cultural Centre Building,
1, Jai Singh Road, New Delhi – 110 001
Tel: +91 – 11 – 23748188/23748189/23365540
Fax: +91 - 11 - 23748024
E-mail: eic@eicindia.gov.in
Website: www.eicindia.gov.in

Document No. EIC/ Rapeseed Meal/Ex. Inst./June/2015/Issue-1
Page 2 of 41
CONTENTS
Clause No. Description Page no.
1. Introduction 4
2. Criteria for conformity/basis of certification 4
2.1 Scope of approval 4
2.2 Objective of approval 4
3.0 Procedure for approval of establishment 4-7
3.1.4 Processing of application for approval 5-7
4.0 Validity of approval/renewal 7
5.0 Renewal of approval of approved plants 7-8
6.0 Permission to export rapeseed meal by merchant exporter 8
7.0 Monitoring and control 8-10
7.1. Monitoring by establishment/processor 8-10
7.2 Monitoring by EIAs 10
8.0 Corrective action report 10-11
9.0 Procedure to be followed in case the approved processing plant that
temporarily suspended its production
11
10.0 Certificates 11-13
10.1 Certificate for export (CFE) 11-12
10.3 Health certificate 12-13
11.0 Fee structure 13-14
13.0 Power to relax 14
Appendix A 15-16
ANNEX –I Application for approval 17-19
ANNEX –IA Undertaking 20
ANNEX –II Assessment report by assessment panel for approval & renewal 21-23
ANNEX –III Application to process rapeseed meal for export by merchant exporter 24
ANNEX –IV Letter of permission to process rapeseed meal for merchant exporter 25
ANNEX –V Letter of withdrawal of permission to process and pack rapeseed meal
for export by merchant exporter
26
ANNEX –VI Format of letter of approval/renewal of approval to the unit 27
ANNEX –VII Certificate of approval 28
ANNEX –VIII Format of non-approval/renewal of approval letter to the unit 29

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ANNEX –IX Format for application for renewal of approval of plant 30
ANNEX –X Monitoring visit report proforma 31-35
ANNEX –XI Corrective action report (CAR) 36
ANNEX –XII Certificate for export 37
ANNEX –XIII Quarantine pests concerns 38
ANNEX –XIV Health certificate 39-40
ANNEX –XV Phyto-sanitary certificate 41

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1.0 INTRODUCTION
Export Inspection Council of India (EIC), the official certifying body of the
Govt. of India for exports was set up under the Export (Quality Control and
Inspection) Act, 1963 which was enacted to ensure the quality of export
products through quality control and inspection In order to facilitate the
smooth functioning of the export from India.
The Protocol has been signed between the Export Inspection Council,
Ministry of Commerce and Industry of the Republic of India and the General
Administration of Quality Supervision, Inspection and Quarantine of the
People's Republic of China for Health and Safety Regulations on Importing
Indian Rapeseed Meal into P.R. China.
For smooth implementation of the protocol EIC has prepared executive
instruction for approval and monitoring of establishments by implementing
the food safety management system.
2.0 CRITERIA FOR CONFORMITY/ BASIS OF CERTIFICATION
• Implementing GHP/GMP/HACCP.
• Product conforming to importing country’s requirement
• Codex requirement/ buyer’s requirement if not less than those of the
importing country or relevant National standard
(BIS/AGMARK/PFA), as applicable.
2.1 Scope of approval
Approval of processing units under Food Safety Management based
Certification (FSMSC)System may be granted for rapeseed meal.
2.2 Objectives of approval
The aim of this document is to ensure safety of rapeseed meal to:
• Comply the requirements as stated in the protocol.
• Minimize the risk of adulterated rapeseed meal entering the feed
chain;
• Enable an operator to implement the feed hygiene and
• Provide measures to ensure that other applicable regulatory feed
safety requirements shall be met.
3.0 PROCEDURE FOR APPROVAL/ RENEWAL OF ESTABLISHMENT
3.1.1 The processor seeking approval/ renewal shall submit an application in the
format given at Annex I, in duplicate, along with necessary documents to
the concerned EIA.
3.1.2 The prescribed fee of Rs. 5,000/- plus service tax as applicable for approval
shall be paid by the applicant by way of Demand Draft drawn in favour of the
concerned EIA.

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3.1.3 The application shall be accompanied by the following documents.
a) Annex-IA
b) Brief description of the product as well as detail of processing.
c) Operation manual / HACCP manual, including Sanitary Standard
Operating Procedures (GMP/GHP broadly as per Codex guidelines) and
an organizational chart.
d) Layout plan of the establishment .
e) Process flow chart.
f) List of machineries involved in manufacturing.
g) Testing facilities in plant
h) Certified copies of documents proving legal identity of the applicant’s
plant and scope of their operations or certified copy of lease agreement
for the premises and building, where necessary.
Note : Documents submitted before, by the establishment may not be
submitted again. However, if any changes has happened (change in
company legal identify / addition / removal of the machinery) then it is
mandatory to provide the above documents.
3.1.4 Processing the application for approval/ renewal:
The application received from the applicant shall be scrutinized by the
H.O./S.O. and the discrepancies /shortcomings observed shall be
communicated to the applicant for rectification by H.O. / S.O., within 3
working days.
S.O. in-turn shall forward the completed application to In-charge of the
Agency
3.1.5 The application, complete in all respects, shall be forwarded to the Convener
of the Assessment Panel (by In charge of the Agency) for arranging
assessment of the unit.
Convener AP shall be an officer of EIA, not below the rank of Deputy
Director nominated by the In-charge of the Agency.
3.1.6 Note: In unavoidable circumstances, the senior most Assistant Director
(Technical) having enough experience and qualification may be
nominated as the Convener of the panel by In-charge, EIA.
3.1.7 The Convener- Assessment Panel shall ensure that assessment of
applicant’s plant by Assessment Panel is carried out within 15 days of
receipt of their application complete in all respect.
3.1.8 The Assessment Panel shall consist of at least two members (including the
conveyor) from EIC, Central / State Government Department /IOPEPC or
any suitable technical expert from those empaneled for the purpose having
sound expertise on the product.
The composition and size of the AP shall however depend on the size of the
unit to be assessed. While constituting the AP, the EIAs shall keep in view
that there is no conflict of interests with any member having direct or indirect

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dealings with the applicant’s unit.
3.1.9 The Assessment Panel shall submit its report as per the format given at
Annex – II to the In-charge of the Agency, within 3 days of completion of
visit to the applicant’s unit.
The recommendations of the AP shall clearly state whether the plant is to be
approved / renewed or not.
3.1.10 In case the plant is recommended for approval / renewal by the Assessment
Panel and its recommendation is accepted, the in-charge of the EIA, shall
initiate the following actions:
3.1.11 In case of fresh approval, EIAs shall allot an approval number to the
establishment in the following manner
•EIA-Mumbai – VCS-01-Establishment No. / Year of Approval
•EIA-Kolkata – VCS-02-Establishment No. / Year of Approval
•EIA-Kochi – VCS-03-Establishment No. / Year of Approval
•EIA-Delhi – VCS-04-Establishment No. / Year of Approval
•EIA-Chennai – VCS-05-Establishment No./ Year of Approval
(“Establishment No” shall be allotted in serial order i.e., 001, 002
etc.)
For example: for the first approved establishment at EIA-Mumbai in the year
2015, the establishment shall be allotted approval No. “VCS-01-001/2015”.
3.1.12 In case of fresh approval, open a file with 4 parts: Part A, Part B, Part C and
Part D.
=“Part A” shall bear the Approval Number followed by suffix “A” (e.g. “VCS-
01-001/2015- A”). This file shall contain approval documents such as
application for approval/renewal, IDP assessment reports, approval of
additional facilities and other correspondence relating to the establishment.
“Part B” file shall bear the approval number followed by suffix ‘B’. (e.g. “VCS-
01-001/2015-B”) This file shall contain copies of monitoring reports,
supervisory visit reports, NCR (Non-conformity Report), suggestions for
improvements and laboratory test reports.
“Part C” file shall bear approval number with suffix ‘C’ (e.g. “VCS-01-
001/2015- C”) and shall have copies of Certificate for Export (CFE) issued
by the establishment and Health Certificates issued by EIA.
Part D” file shall bear approval number with suffix ‘D’(e.g. “VCS-01-
001/2015- D”) and have details of foreign complaints including all relevant
papers and details of action taken regarding “ON ALERT” etc.
All records of file A and D shall be kept as permanent records.
However records of File B and C shall be kept for at least three
years.

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3.1.13 In change of the Agency shall send the following documents to EIC
a) Letter of recommendation of the in charge of the agency for approval
/ renewal as the case may be
b) Copy of the assessment report
c) Performance report for last two years ( no. of monitoring visits done /
/ no. of test reports {passed / failed}, number of complaints from the
importing countries) in case of renewal of the approval
Investigation report ( in case of complaint from the importing country)
3.1.14 EIC shall examine the documents and take the appropriate action for
uploading the name of the establishment on importing country’s website ( in
case of fresh approval ) and update the e –certification link.
The CoA shall also be issued as per Annex-VII
d) EIC shall also communicate the decision regarding the approval /
renewal of the establishment to concerned EIA & Computer section
shall be requested to update their e certification link and EIC website
details.
3.1.14 Upon receipt of the communication from EIC, EIA shall issue the letter of
approval/ renewal to the unit as per format at Annex- VI with a copy to EIC.
3.1.15 In case, the Assessment Panel does not recommend for approval / renewal,
EIA-Head, shall intimate the decision, including the reasons for which
applicant plant was not considered fit for approval through a letter as per
Annex-VIII to the applicant, within 7 days of the receipt of the Assessment
Panel’s report.
Note: The reasons of the rejection shall only be based on feed safety.
3.1.16 If the non-conformities observed by the panel can be rectified within
maximum one month, time frame, the same shall be communicated to the
processor.
Upon rectification of NCs, by the establishment, the EIA officer(as decided
by the In-charge of the Agency) may verify the same.
If found satisfactory then further action for approval may be taken.
If found unsatisfactory, then the application may be rejected and the
communication to that effect may be sent to establishment.
4.0 Validity of approval/ renewal
The validity of “Certificate of Approval” shall be for a period of two years
from the date of approval by Director, EIC.
5.0. Renewal of approval of approved plants
5.1 The approved plant seeking renewal of approval shall submit an application
at least 60 days before expiry of the earlier approval to the concerned EIA in
the format prescribed at Annex-IX along with the other concerned

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documents and application fee of Rs. 5,000/- plus service tax as applicable
by way of demand draft drawn in favour of the EIA concerned.
5.2. The application received for renewal of the approval shall be processed as
per the procedure given at Clause 3.0.
6.0 PERMISSION TO EXPORT RAPESEED MEAL BY MERCHANT
EXPORTER
6.1 Approved establishments shall be permitted to export through the merchant
exporters. The processor shall be responsible for quality of the products
exported their establishment.
6.2 Approved rapeseed meal establishments and the merchant exporters shall
also be permitted to export “on account” of Export Houses, Trading Houses,
Star Trading Houses or Super Star Trading Houses only.
However, it may be ensured while issuing Certificates for Export (CFE) for
such “on account” export, the column no.1 of the certificate should contain
the details of the exporter as well as the “ on account” exporter.
6.3 Establishments intending to process and pack rapeseed meal on behalf of
merchant exporter should submit their application to the EIA concerned as
per the format given at Annex III along with a fee of Rs. 5,000/- plus service
tax as applicable and also the documents specified therein.
6.4 If the submitted documents are in order then the, the permission to
process/handle rapeseed meal meant for export by the merchant exporter is
given by the EIA concerned as per the format given at Annex-IV
6.5 When an approved processor requests EIA for cancellation of permission
given to process and pack rapeseed meal for any merchant exporter, the
permission shall be withdrawn using format given at Annex-V.
7.0 Monitoring and control
7.1 Monitoring by establishment/processor
7.1.1 It is the primary responsibility of the processor to ensure compliance to the
requirements and to ensure safety and wholesomeness of the product
based on HACCP principles of Good Manufacturing Practices (GMP) &
Good Hygienic Practices (GHP) as per standards given in Appendix A.
7.1.2 The processor shall exercise all controls required as per requirements and
maintain consumer records thereof in respect of the following broad areas.
• Hygienic requirements relating to the premises
• Structure and layout.
• Pest control (Prevention, extermination, use of chemicals).
• Maintenance
• Cleaning and sanitation
• Personnel hygienic

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• Rest rooms
• Water management
• Chemicals
• Lighting and ventilation
• Waste disposal including effluent treatment
• Good Manufacturing Practices (GMP)
• Packing
7.1.3 The processor shall ensure compliance of the product as per the standards
of the importing country or Codex standards or standards required by a
buyer subject to these being not lower than those of the importing country. In
case none of the standards exist, testing can be done asper the relevant
National standards (BIS/AGMARK/PFA), as applicable.
7.1.4 Routine laboratory testing of process control samples/finished product
samples shall be carried out in the laboratory of the processing plant or in
any EIC approved laboratory.
The salmonella and Enterobacteriaceae shall be tested as per clause
7.2.2
7.1.5 The processor shall exercise suitable control on quality of the incoming raw
material in their premises. In addition the processor shall take care of the
quality of packing material used, equipment and general sanitary and
hygienic conditions in the plant.
7.1.6 The processor shall ensure that rapeseed meal to be exported should
comply with Safety and Health Standards on feed and should not contain
any quarantine pests (Annex XIII), other live pests and plant seeds, animal
manure or carcasses, poultry feathers, soil and GMO components that are
not officially approved by importing country.
7.1.7 Rapeseed meal to be exported should be stored separately from raw
material and other products. The warehouse meant for storage should
address the issues like the effective measures to prevent the entry of rats,
insects, and birds etc.
7.1.8 Bags used for packing the rapeseed meal meant for export should be clean
and free from toxic and hazardous substances such as malachite green.
Means of transport used to transport rapeseed meal should be cleaned
thoroughly and be disinfected when necessary.
7.1.9 Each container or each cabin of the ship (such as bulk shipping) of each
shipment of rapeseed meal should have at least the plant name, approval
number and the declaration on the label stating "Indian rapeseed meal
transporting to the country name (in English & local language of importing
country).
E. g. Indian rapeseed meal exporting to China shall be written as
Name of plant

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Approval number
Declaration as Indian rapeseed meal exporting to People's Republic of
China" written in Chinese & English.
7.2 Monitoring by EIAs
7.2.1 EIAs shall carry out monitoring ( unforeseen & unexpected) by deputing an
officer at a frequency of minimum once in three months depending upon
the performance of the unit, for an inspection of the unit, which may include:
• Verification of records
• Verification of process control, sanitation and hygienic practices
• Verification, of parameters as specified by the Importing
Country/Codex/National requirements or/and Buyer’s
specifications.
• Drawl of samples from processing line / finished products for
ensuring safety and wholesomeness of the product
• Verification of the results of testing conducted in approved lab
with that of the processing unit
7.2.2 The product shall not contain any hazardous substances which pose a risk
to public or animal health, and in compliance with the safety and hygiene
standards of P. R. China.
EIA shall take the random samples during routine monitoring by EIA from
processed batch to verify compliance with the following standards:
Salmonella: absence in 25 g: n=5, c=0, m=0, M= 0
Enterobacteriaceae: n=5, c=2, m=10, M=300 in one gram
where:
n = number of samples to be tested;
m = threshold value for the number of bacteria; the result is
considered satisfactory if the number of bacteria in all samples
does not exceed m;
M = maximum value for the number of bacteria; the result is
considered unsatisfactory if the number of bacteria in one or
more samples is M or more; and
c = number of samples the bacterial count of which may be between m and
M, the sample still being considered acceptable if the bacterial count of the
other samples is m or less.
7.2.3 The monitoring shall broadly cover all the points listed under the Appendix
A and be reported in the monitoring visit report as given at Annex-X by the
inspecting officer.
8.0 Corrective Action Report
All deficiencies observed during the assessment / monitoring / other visit(s)
shall be conveyed to the processor through the Discrepancy/Corrective
Action Report (CAR) as per Annex XI.

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In case of minor deficiencies the corrective action(s) taken shall be verified
by the officer conducting the next visit and duly reflected in his next report.
In case of any major deficiency, processor may be advised to suspend
production and export until rectification is done and the same is verified by
an officer.
Both suspension and revocation of suspension shall be done with the
approval of Director (I&QC).
9.0 Procedure to be followed in case the approved processing plant that
temporarily suspends its production
9.1 When an approved plant decides to suspends its processing activities
temporarily for a period exceeding 30 days for reasons such as:
(i) General repairs / routine maintenance
(ii) Improving their hygiene and sanitary conditions
(iii) Identifying the cause of contamination and taking corrective
action to prevent recurrence
(iv) Major alteration/ construction work etc.
(v) Any other activities, which may result in change in
production flow or scope for contamination of product/water
etc.
The processing plant shall intimate the date from which it intends to suspend
its operation, the purpose and the probable date by which it intends to
resume production.
On receipt of the intimation, EIA may discontinue monitoring visits to the
plant.
The processor shall not commence production for export without having the
written approval from EIAs.
No export certification shall be done by EIAs for the batches/ lots produced
during the date of intimation to EIA & date of EIA approval to commence the
production.
10.0 CERTIFICATES
10.1 Certificate for Export (CFE)
All the consignments of rapeseed meal meant for export shall be
accompanied by a Certificate for Export (CFE). The approved processing
units shall issue a Certificate for Export (validity for which is 45 days from
the date of issue) for every export consignment.
Blank CFE books to be issued, on request by the processing unit only after
the approval of Deputy Director In-charge of the scheme/ officers in-charge
and after the previous CFEs issued have been accounted for and paid for.
However, exporters may have up to 5 sets remaining so as not to cause any
operational problems

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Blank Certificate books shall be obtained from EIAs at a cost of Rs.100/- per
certificate. Each certificate will consist of original (in white) intended for
Indian Customs; duplicate (in pink) to be forwarded to the nearest office of
EIA and the last two copies (in green and blue) for the use of the
establishment. EIAs shall maintain proper records of issuance of blank CFEs
and their utilization by the establishment.
The responsibility for the maintenance and proper utilization of the CFEs
issued to them lies with the approved establishment. They shall issue CFEs
only for those consignment that are processed in their approved
establishment and have undergone all the quality checks/ tests specified.
The establishment is liable for penal action for the misuse of CFEs issued to
them.
Only persons authorized by the establishment shall be allowed to sign the
CFEs and the list of persons authorized to sign CFEs shall be made
available to the concerned EIA.
If the CFE is expired then the same can be revalidated up to another 15
days and the monitoring fee will not be charged again, if there is no upward
revision in FOB value. However, no refund will be given in case of downward
revision in FOB value. Further establishment has to submit the original of the
cancelled CFE to EIA concerned along with other three copies (full set).
Certificate for Export (CFE) issued by the approved establishment meant for
export for the merchant exporter/ Export House has to be countersigned by
the EIA concerned, for which a fee of Rs. 100/- as to be paid for each
certificate by the processor to the EIA.
The EIA may collect the monitoring fee directly from the merchant exporter
OR from the approved establishment (if requested) on request from the
approved establishment.
10.2 Every approved establishment shall submit a quarterly statement on
Certificates for Export (CFE) issued by them along with the pink copy of
every CFE issued along with the related production code, product, packing
type and invoice copy shall be attached to the monthly statement. In case
any pink copy of the CFE has already been submitted to EIA for any other
purpose, this may be indicated in the remarks column.
Note-If no CFE was issued during the preceding month, a “Nil” statement
shall be sent to the concerned EIA office. If the approved establishment is
not submitting the statements even after 30 days, further CFEs shall not be
issued to them by the concerned EIA. Moreover, a show-cause notice may
be issued to the concerned establishment as to why the production and
export may not be suspended by the Competent Authority.
10.3 Health Certificate

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10.3.1 All consignment of rapeseed meal exported from India are required to be
accompanied by a numbered original health certificate duly completed,
signed and dated(Annex XIV).
Each shipment of rapeseed meal meant for export to China should also be
accompanied with the official Phytosanitary certificate issued by Ministry of
Agriculture and should meet the requirements of International Standards
for Phytosanitary Measures No. 12.Phytosanitary certificate should
additionally declare that "the shipment is free from quarantine pests of
China's concern". It should also indicate the name and approval number of
the plant as well as the container number or the vessel name (in case of
bulk shipping). Shipments with treatment before or during transportation
should be indicated along with the methods and targets of treatment. See
Annex XV for the sample of phytosanitary certificate
Note- if health certificate is lost in transit or otherwise, the establishment
may request for issuance of a duplicate health certificate by submitting an
indemnity bond in a non-judicial stamp paper stating clearly that if found
later, the same will not be re-used for any further export but shall be
surrendered to EIA for further action.
10.3.2 The processor shall request the concerned EIA to provide the user name
and password for applying the health certificate through e certification.
10.3.3 The processor (not exporter ) shall request for health certificate ( through e
certification ) from the controlling office/sub-office of EIA in the prescribed
format along with;
- The pink copy of Certificate for Export (Validity for which 45 days from
date of issue) relating to consignment issued by the approved
processor.
- Fee Rs. 500/- plus service tax as applicable
- Analysis report of the finished product (batch wise) for all parameters
as per importing country requirement/national standard/ contractual
specification/ buyers parameters from EIA laboratory or EIC approved
laboratory.
- Invoice and packing list
- Phytosanitary certificate issued by Directorate of Plant Protection,
Quarantine & Storage
Each health certificate shall bear the name, designation and signature of the
authorized official person and official stamp of EIC in a colour different from
that of endorsements. The colour of signature of officer issuing health
certificate shall be different. The signature shall be in blue or red on the
original certificate.
11.0 Fee structure
The monitoring fee shall be Rs. 0.2% plus service tax, of the FOB value of
the consignment subjected to minimum fees of Rs. 1000/- per consignment
The amendment in the HC / duplicate HC, the fee shall be Rs. 100/- plus

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service tax as applicable.
The drawl of sample if requested by the processor, shall be charged Rs.
2000/- plus service tax. The cost of the testing shall be borne by the
processor.
12.0 Any applicant aggrieved by the decision of the Export Inspection Agency,
may, within thirty (30) days of the receipt of the communication of such
refusal prefer an appeal to the Director (I&Q/C), EIC.
The appeal will be disposed of within fifteen (15) days from its receipt. The
decision of the Director (I&Q/C) in such an appeal will be final.
13.0 Power to relax
In case any situation arises, which is not covered by the existing executive
instructions, the In-charge of EIA concerned may make a suitable
recommendation(s) to EIC for decision by Director (I&QC).

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APPENDIX -- A
PRACTICES TO BE FOLLOWED BY “FSMSC” CERTIFIED EXPORT
ESTABLISHMENTS
A.0 Exporter shall comply the requirements, listed below for his processing
/manufacturing establishment, certified under food safety management system
certification (FSMSC) system during processing and upto despatch of consignment.
A.1 GMP/GHP as IS 15000 or Codex standards: Manufacturing/processing
establishment should apply the principles of Good Manufacturing Practices (GMP)
and Good Hygienic Practices (GHP) as per Codex guidelines.
A.2 HACCP as per Codex (preferable): It is advisable for the processing
establishments to align their processing system in accordance with HACCP Codex
guidelines in order to ensure the safety and better acceptability of the product when
it reaches to the customer. However, in case they are exporting to any specific
country, they are free to align HACCP to requirements of that country.
A.3 Water testing: Every processing establishment should get tested the water
used in processing, at least, once in a year as per IS 4251: 1967 (Quality Tolerance
for Water for Processed Food Industry) (Reaffirmed 1992) and maintain records for
verification. In case of European Community (EC) water testing may need to be done
as per Council Directive 98/83/EC, dated 3rd November 1998.
A.4 Documentation & record keeping: Appropriate records of processing,
production and distribution should be maintained and retained for a period that
exceeds the shelf-life of the product. List of some documents be maintained are
given below.
a) Laboratory Test Reports
b) Processing / Production Record
c) Worker Hygiene / Health Record
d) Record w r t SOPs / SSOPSs / CCPs / others
A.5 Copies of relevant standards: Processing establishment should keep copies of
relevantstandards as applicable to the product for their internal use to include the
legislative requirements of their importing countries.
A.6 Internal audits: Processing unit should have the mechanism to carry out
internal audits at a level decided by them but minimum once in six months. Activities
conducted under this head should be properly documented for verification.
A.7 Laboratory facilities: The unit should have minimum test facilities of their own
& for other parameters access to an approved laboratory. The amount and type of
such minimum laboratory facilities will vary with the type of food products.
A.8 Record of technologists: Processing establishments should have sufficient
number of technologist(s) handling the responsibilities at critical positions. List of

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technologist(s) stating their name, qualification and job responsibilities should be
submitted to Assessment Panel (AP) for spot verification during visit which will be
subsequently verified in monitoring visits by EIA officials also.

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ANNEX -I
APPLICATION FOR APPROVAL
From
..............……………………..
……...............……………….
………………................……
...............................................
To
The Joint Director I/C),
EIA- Chennai/ Delhi/Kolkata/Kochi/Mumbai
Sir,
We are producers of .......................... and intend to export the same to .................
which requires compliance to........................ (if any). Accordingly, we wish to seek approval
to enable us to export to ...................
1. General Information
1.1 Name and address ( including pin code number) of
the plant seeking approval with Fax no. and E-mail
address
1.2 Name of the Chief Executive(MD/Mg.
Partner/Proprietor)
1.3 Is the processing plant owned or leased by the
Applicant
Owned/leased
1.4 If leased, name of the plant owner, plant name
and address
1.5 Year of Construction
1.6 Year of last major alteration
1.7 Approval requested for export/ processing of
product(s).
1.8 Approval requested for country(s). PRC
1.9 Annual production during the previous year
Others related items (Specify)
1.10 Total export in the previous year
(a) Name (s) of countries to which export made
1.11 Whether all year production or seasonal
production
1.12 Details of licenses/certificate issued by any
competent authority.
2. WATER
2.1 Whether it is safe for processing? Test report No &
date
3. Information about personnel
3.1 No. of trained / technical person available in the
Establishment
3.2 Name and qualification of the trained / technical
supervising the processing and related operations
(Attach separate as Annex)

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3.3 Total work strength
4. Raw Material
4.1 Source of Raw Material
4.2 Are there any arrangements for traceability of the
raw material, if so, details of the same?
4.3 Are the records for the above maintained properly?
5 Surroundings
5.1 Are the surrounding neat & clean and safe for
processing?
5.2 Surroundings are free from any contamination
6. Construction and Layout
6.1 Is the building construction of permanent nature?
6.2 Is the design and layout as per scientific norms?
7. Plant Facilities
7.1 Is there following facilities are available:
• Water treatment plant?
• Transportation
• • Toilets
• Space to collect waste
8. Raw Material Receiving Section
8.1 Are there adequate facilities available in raw
material receiving section?
9. Washing, cleaning and Sanitizing facility
9.1 Whether washing, cleaning and facilities are
adequate to support safe processing?
10. Lights and ventilation
10.1 Are these adequate and as per the requirements of
standards.
11. Utensils and Equipment
11.1 Are all receptacles, trays, tanks, cutting equipment
and utensils used made of no corrodible material,
other than wood?
12 Packaging
12.1 Are the packing facilities adequate?
12.2 Are the provisions made to keep away the
contamination from malachite green?
12.3 Are the labels are as per standard?
13 Storage
13.1 Are the storage condition safe and designed
scientifically, considering food safety norms?
13.2 Are the gunny bags with ink (source of malachite
green) being used?
14 Personal Hygiene
14.1 Whether staff has been given enough training in
this regard?
14.2 Is personal hygiene is being maintained?
15. Maintenance Schedule
15.1 Is there a documented maintenance procedure for

Page 19 of 41
different sections / equipment / machinery,
laboratory items etc. Give documents no.
15.2 Whether maintenance records are kept?
16. HACCP
16.1 Whether unit is HACCP certified, if yes by whom?
17 Rodent / Vermin Control
17.1 Whether adequate rodent and pest control facilities
are maintained?
18 Inspection and testing
18.1 Is the unit having in-house facilities for inspection
and testing?
18.2 Whether test of finished products are done as per
standard?
Kindly carry out an assessment of our plant. we enclosed herewith a demand draft No.
......................... dated ........................ for Rs. 5000/-
Yours faithfully,
Place: Signature
Date: Name
Check list of enclosures. Designation
Company Seal

Page 20 of 41
ANNEX-IA
Undertaking
(To be submitted in duplicate on company’s letter head along with application for approval of
processing establishments.)
Date:
To
Export Inspection Agency-
…………………………..
…………………………..
…………………………..
Sub: Application for approval
Sir,
With reference to our application ref. No. ---------dated --------------, we hereby undertake the
following in respect of the processing of rapeseed meal in our establishment.
We handle, process, store and transport rapeseed meal under proper hygienic conditions so
as to meet the health requirements laid down by the Government of India/Importing
Countries.
HACCP system has been established and implemented by us.
Yours faithfully,
Signature of Authorised Signatory
Name:
Designation:
Date:

Page 21 of 41
ANNEX-II
ASSESSMENT REPORT BY ASSESSMENT PANEL (A P) FOR
APPROVAL & RENEWAL
1. General Information
1.1 Name and address ( including pin code number) of
the plant seeking approval with Fax no. and E-mail
address
1.2 Name of the Chief Executive (MD/Mg.
Partner/Proprietor)
1.3 Is the processing plant owned or leased by the
Applicant
Owned/leased
1.4 If leased, name of the plant owner, plant name
and address
1.5 Year of Construction
1.6 Year of last major alteration
1.7 Approval requested for export/ processing of
product(s).
1.8 Approval requested for country(s).
1.9 Annual production during the previous year
Others related items (Specify)
1.10 Total export in the previous year
(a) Name (s) of countries to which export made
1.11 Whether all year production or seasonal
production
1.12 Details of licenses/certificate issued by any
competent authority.
2. WATER
2.1 Whether it is safe for processing?
3. Information about personnel
3.1 No. of trained / technical person available in the
Establishment
3.2 Name and qualification of the trained / technical
supervising the processing and related operations
(Attach separate as Annex)
3.3 Total work strength
4. Raw Material
4.1 Source of Raw Material
4.2 Are there any arrangements for traceability of the
raw material, if so, details of the same?
4.3 Are the records for the above maintained properly?
5 Surroundings
5.1 Are the surrounding neat & clean and safe for
processing?
5.2 Surroundings are free from any contamination

Page 22 of 41
6. Construction and Layout
6.1 Is the building construction of permanent nature?
6.2 Is the design and layout as per scientific norms?
7. Plant Facilities
7.1 Is there following facilities are available:
• Water treatment plant?
• Transportation
• Toilets
• Space to collect waste
8. Raw Material Receiving Section
8.1 Are there adequate facilities available in raw
material receiving section?
9. Washing, cleaning and Sanitizing facility
9.1 Whether washing, cleaning facilities are adequate
to support safe processing?
10. Doors/Window/Floor/Ceiling/Walls
10.1 Are they clean and sufficiently wide, made of
durable material which is safe for processing plant
facilities?
11. Are the drains of adequate size having sufficient
slope and easily clearable and sufficient enough as
per hygienic conditions?
12. Lights and ventilation
12.1 Are these adequate and as per the requirements of
standards.
13. Utensils and Equipment
13.1 Are the utensils made of food grade material?
14 Packaging
14.1 Are the packing facilities adequate?
14.2 Are the provisions made to keep away the
contamination from malachite green?
14.3 Are the labels are as per standard?
15 Storage
15.1 Are the storage condition safe and designed
scientifically, considering food safety norms?
15.2 Are the gunny bags with ink (source of malachite
green) being used?
16 Personal Hygiene
16.1 Whether staff has been given enough training in
this regard?
16.2 Is personal hygiene is being maintained?
17. Maintenance Schedule
17.1 Is there a documented maintenance procedure for
different sections / equipment / machinery,
laboratory items etc. Give documents no.
17.2 Whether maintenance records are kept?
18. HACCP
18.1 Whether unit is HACCP certified, if yes by whom?

Page 23 of 41
19 Rodent / Vermin Control
19.1 Whether adequate rodent and pest control facilities
are maintained?
20 Inspection and testing
20.1 Is the unit having in-house facilities for inspection
and testing?
20.2 Whether test of finished products are done as per
standard?
Recommendations of the Assessment Panel (AP) members:
Approval may be / may not be granted to above establishment under the EIC’s Voluntary
certification Scheme to process ................................for export to .....................(Country
Name).
or
The approval granted to the above establishment under the EIC’s Voluntary Certification
Scheme to process ................................for export to ..................... (Country Name) may / may
not be renewed for a further period of two year from the date of expiry of the last approval.
Reasons (in case of non-approval/renewal):
Suggestions for improvement, if any:
Signatures of
Assessment Panel
(AP)
members
Name with
Designation
Organization
Date:
List of enclosures
Reasons (in case of non-approval/renewal):

Page 24 of 41
ANNEX -III
APPLICATION TO PROCESS RAPESEED MEAL FOR EXPORT BY MERCHANT
EXPORTER
(To be typed on company letterhead of processor)
To
The Joint Director-
Export Inspection Agency- ____________
Sub: Request for permission to process rapeseed meal for export by merchant exporter.
Ref.: Approval Number of the establishment _____________________
Sir,
We request that permission may kindly be granted to us to process rapeseed meal in the name of
1) Name and Address of
the merchant exporter(s)
2) Countries to which exports:
Are proposed to be made
We hereby state that we, as approved processor, shall be responsible for the quality and safety of the
rapeseed meal processed and packed by us for export by the merchant exporter(s). We also
undertake to comply with the directions that may be given in this regard by EIC/EIA.
We also assure you that rapeseed meal for export by the merchant exporter(s), for which Certificate
for Exports are to be issued by us, will only be processed in our approved unit under our control and
the products will not be taken out of our control or stored in unauthorised/un-approved places by the
merchant exporter(s).
We also undertake that we shall be responsible and liable for any act of omission or commission by
the merchant exporter(s) in respect of any quality issue or in respect of any trade related issues.
Yours faithfully,
Signature:
Name:
Designation:
Company Seal:
Place:
Date:
Encl:
1. Demand Draft of Rs. 5,000/- plus service tax.
2. Certified true copy of the agreement entered into between the processor and the merchant
exporter(s)
3. Declaration from merchant exporter(s) stating that he will abide by the rules and regulations
laid down by EIC/EIA.

Page 25 of 41
ANNEX -IV
LETTER OF PERMISSION TO PROCESS RAPESEED MEAL FOR MERCHANT
EXPORTER
EXPORT INSPECTION AGENCY
(MINISTRY OF COMMERCE AND INDUSTRY)
GOVERNMENT OF INDIA
No. EIA/ Date:
Dear Sir,
Sub: Permission to process and pack rapeseed meal for merchant exporter: M/s.
(Name and address of merchant exporter)
Ref: Your letter dated ____________________________________
With reference to your letter cited above, you are informed that you are permitted to process
and pack rapeseed meal for export by merchant exporter: M/s. (Name and address of merchant
exporter), to any country including EU/Non EU countries ( pl. mention the name of the
country), subject to the following conditions:
1. The export packages must bear the name, address and approval number of the
approved processing establishment and also the name and address of the merchant
exporter;
2. The approved processor (M/s. (Name and address of approved processor), with
processor Code No.) shall be responsible for the quality and safety of the rapeseed
meal processed by it for export by the merchant exporter;
3. The approved processor shall ensure that the consignments of rapeseed meal
processed by it for export by the merchant exporter are not taken out of its control or
stored in unauthorised/unapproved premises by the merchant exporter before the
actual shipment for export; and
4. The approved processor shall maintain proper records showing the details of
rapeseed meal processed by it for the merchant exporter and such records shall be
made available to the monitoring officials of the EIC/EIA for verification.
The validity of the permission granted by EIA for processing and packing rapeseed meal of
merchant exporter shall be co-terminus with the validity of the approval of the
establishment/validity of the agreement entered between the processor and the merchant
exporter, WHICHEVER IS EARLIER.
Please acknowledge receipt.
Yours faithfully,
Agency In-Charge
Copy to
(1) Director, EIC, New Delhi-110001.
(2) The Officer In-charge, EIA-________, SO: _______________.

Page 26 of 41
ANNEX -V
LETTER OF WITHDRAWAL OF PERMISSION TO PROCESS AND PACK RAPESEED
MEAL FOR EXPORT BY MERCHANT EXPORTER
EXPORT INSPECTION AGENCY – _____________
(MINISTRY OF COMMERCE AND INDUSTRY)
GOVERNMENT OF INDIA
No. EIA/ Date:
To,
Sub: Withdrawal of permission to process and pack rapeseed meal for export by merchant
exporter.
Ref: (1) Your letter No. dated:
(2) Our letter No. EIA/ dated:
Dear Sir,
In pursuance of your request cited above, the permission given to you to process and pack
rapeseed meal for the following merchant exporter(s) is hereby withdrawn
Name and Address of Merchant Exporter
}
}
Yours faithfully,
Agency In-Charge
Copy to
(1) The Director, EIC, New Delhi-110001.
(2) The Officer In-charge, EIA-________, SO: _______________.

Page 27 of 41
ANNEX-VI
FORMAT OF LETTER OF APPROVAL/RENEWAL OF APPROVAL TO THE UNIT
Letter No. Dated
To
M/s
Sub: Approval/renewal of approval to process rapeseed meal for export to ( name of the country)
Ref.: Your application dated………………..
Sir,
With reference to your application No………. dated……… for approval/renewal of approval of your
establishment for processing and packing of .................. for exports to ....................(country name) under EIC’s
Certification Scheme, based on an Assessment of your establishment by Assessment Panel (AP)
on………….(Date), it has been decided to grant approval / renewal of approval to your establishment for a
period of two year up to and including………….. as per the following details:
1. Name & Address of the establishment:
a) Address of the establishment
b) Address of the Regd. Office
2. Approval No.
3. Scope of approval (Items covered including country)
The approval number allotted to your establishments is VCS -......... - ...........-- .........The establishment shall,
henceforth, come under the purview of monitoring by EIA, as per the EIC’s Rapeseed Meal Certification
Scheme. You shall not obtain the health certificate from any other organisation other than EIAs.
You should ensure that adequate balance is always maintained in your deposit account for payment of
monitoring fee and the copies of the “CFE” are submitted to this office within fifteen days on a regular basis for
debiting of the required monitoring fee.
You should apply for renewal of approval at least 60 days in advance from the date of expiry.
Yours faithfully,
Joint Director (I/C
EIA-
CC:
1) Director (Insp. & Q/C), EIC
2) Computer section, EIC – with a request to update the e-certification and EIC website.

Page 28 of 41
ANNEX – VII
‘
Ministry of Commerce & Industry
Govt. of India
Certificate of Approval
..............................
(Name of the Plant)
having their registered office at ………………………………….
(Address of the registered office)
is hereby granted approval / renewal of approval for a period of Two years
valid up to and including ………………….under Approval No VCS……………………
for processing of.........................................to.........................................
(Scope of approval) (Country(s))
in its establishment situated at .............................................................
(Location of the plant)
For exports
subject to the conditions that the processing plant shall continue to meet the
requirements of EIC’s Rapeseed Meal Certification Scheme
Place: New Delhi
Date:
Signature
Name : Dr. S.K. Saxena
Designation : Director(Insp.& Q/C)
IIIrd Floor, NDYMCA Cultural Center Building,
1, Jai Singh Road, New Delhi-110001
Tel: 00 91-11-23365540, 23748189, Fax: 00 91-11-23748024
E-mail: eic@eicindia.gov.in Web: www.eicindia.gov.in

Page 29 of 41
ANNEX - VIII
FORMAT OF NON-APPROVAL/RENEWAL OF APPROVAL LETTER
TO THE UNIT
Export Inspection Agency- Chennai/ Delhi/Kolkata/Kochi/Mumbai
No. : EIA/ Date :
To
M/s
Dear Sir,
Sub: Non approval/renewal to process ...................... for export.
Ref.: Your application dated………………..
The Assessment Panel (AP) of experts visited your processing establishments, particularly of which are given
below, for adjudging its suitability for approval under EIC’s Rapeseed Meal Certification Scheme on
............................... for export to ..................................(country name)
Name & Location of the
Establishment
Approval no. (if any ) Allotted by
EIA
The Assessment Panel (AP) has observed certain defects/deficiencies which are directly affecting the food
safety, in your processing establishments, which are given in the Annex. In view of the nature of
defects/deficiencies, it is informed that your processing establishment cannot be now approved to process
........................................ for export to...................... (Country name).
However, once all the defects/deficiencies have been rectified, you may apply afresh for approval of your
establishment.
Yours faithfully,
Joint Director (I/C)
EIA
Encl: As stated.
Copy to:
1. Director (Insp. & Q/C), EIC
2. Computer section, EIC – with a request to update the e certification and EIC website.

Page 30 of 41
ANNEX –IX
FORMAT FOR APPLICATION FOR RENEWAL OF APPROVAL OF PLANT
To
The Joint Director,
EIA- Chennai/ Delhi/Kolkata/Kochi/Mumbai
Sir,
It is to inform you that our establishment is approved under EIC’s Voluntary Certification Scheme
for.................................., export to ........................(country name), vide your letter no. …. …….
dated…………….. The approval is expiring on…………
We furnish the following details for renewal of the approval along with application fee through demand draft
number dated for Rs. 5,000/- plus service tax and request you to do the needful at the earliest for renewal
of approval.
1. Approval no
2. Volume of Export to China during the last one year
3. Fee paid to EIA during the last one year
4. No. of complaints from importing country during last two years
a. If yes, attach details.
5. Details of change in management, if any
6. Name of Head of the Organization
7. Copy of HACCP manual if available and revised
8. No. of Technologists/Chemists/ trained technical personnel
9. Layout changes in past one year
10. Any other relevant information
It is hereby certified that the aforesaid information is true to the best of my knowledge.
Thanking you
Yours faithfully,
Signature of the Head of the Processing Unit
Along with seal of the Company
Place:
Date:

Page 31 of 41
ANNEX –X
MONITORING VISIT REPORT PROFORMA
1. Date of the Monitoring Visit
2. Name of the Processing Plant
3. Approval Number
4. Scope of the approval (Products Name)
5. Product being processed at the time of Visit
6. Name and Designation of the monitoring Officer(s) last visited
S.
No.
Details to be verified Conforming /
not conforming
Remarks
I FACILITY SANITATION
1. Pest control
1.1
1.2
1.3
1.4
Whether area is free from harbourage
and pest
Whether pest control measures are
effective in Unit
Whether area within the processing
plant is safe for processing.
2. Structure and Lay Out
2.1
2.2
2.3
Whether facility is properly designed
and maintained
Design, lay out or material used cannot
be readily cleaned or sanitized; does
not preclude contamination.
Insufficient space which may cause
adulterated or contaminated.

Page 32 of 41
2.4
2.5
Equipment and utensils design,
construction, location or materials can
be readily cleaned; does not preclude
product
contamination.
3 Maintenance
3.1
3.2
3.3
3.4
Condition of roof, ceilings, walls,
floors or lighting, maintained; lights
are protected.
Lighting is sufficient
Equipment and utensils not maintained
in proper repair or removed when
necessary.
Product contact surfaces are safe for
food handling.
4. Cleaning and Sanitizing
4.1
4.2
Non-product contact surfaces cleaned
before use.
Housekeeping is adequate.
5. Personnel
5.1
5.2
5.3
Processing or food handling personnel
maintain a high degree of personal
cleanliness.
Processing or food handling personnel
take necessary precautions to prevent
contamination of food.
Controls
Facility management have effective
measures to restrict people with known
disease from contaminating the
product.
Hand washing and hand sanitizing
stations are present or conveniently

Page 33 of 41
5.4
5.5
located.
Restrooms
Number of functional toilets are
sufficient.
Adequate supplies of water soap etc.
6. Water supply
6.1
6.2
6.3
Safe water supply for processing.
Protection against backflow, back-
siphon age, or other sources of
contamination.
Whether supply of water is adequate
7. Processing
7.1 Product is manufactured as per
National/Buyer/Codex.
8.0 Ventilation
8.1
8.2
8.3
8.4
Processing area is properly ventilated
Areas directly affecting product or
packaging material are properly
ventilated
Other.
Adequate air exchanger exists.
9 Waste Disposal
9.1
9.2
9.3
Adequate arrangements are made for
disposal of waste water
Sewage
Processing Waste.
II COMPLIANCE TO GMP / GHP /
HACCP PLAN
10.0 Records
10.1 Records are up to date

Page 34 of 41
10.2
10.3
10.4
Records are accurate
Records are available during
monitoring
Any documents or records not
conforming to requirements
11.0 Procedure
11.1
11.2
11.3
Preventive measures are followed
Monitoring procedures are followed
Corrective action taken against to
fault.
12.0 Other
12.1
12.2
12.3
12.4
Any modification made in
GMP/GHP/HACCP Plan
Procedure is maintained by trained
personnel
Any other modification
Whether the issue of malachite green
is addressed properly?
III TESTING STATUS
13.0 Raw Material Testing
13.1
13.2
Raw Material Control is Proper
(traceability issued is addressed)
Parameters tested as per standards
14.0 Finished Product testing.
14.1 Whether finished product is tested for
parameters defined as per standards (
as per HC requirement)
15.0 In-house Lab
15.1
15.2
Whether in house testing facility is
available in the plant.
Whether testing is according to

Page 35 of 41
15.3
15.4
standards.
Testing of sample during visit, if
facilities available.
Details of samples drawn during
testing and labs to which sent
The deficiencies observed by the monitoring officers during the monitoring visit shall be
communicated to the processing establishment in writing for rectification with stipulated time
period(15/30/45 Days).
Any other relevant information
Recommendations
- Overall Rating – Satisfactory/unsatisfactory
- Deficiency reported to the establishment
(Please enclose (duplicate countersigned)
Signature:_____________________
Name _____________________
Date Place Designation:_____________________
Remarks of EIA :
Signature:
Name :
Designation :
Date :
Place :

Page 36 of 41
ANNEX-XI
CORRECTIVE ACTION REPORT (CAR)
Name of the processing establishment
Products handled:
Approval No
Nature of Inspection
Routine monitoring/
Any other:
Date of Visit:…………………
Name and Designation of the Name of the Representative of the Department
Officer (AP/EIAs) establishment with designation
………………………………………………………………………………………………….
i. Details of discrepancy / variation observed
…………………………………………………………………………………………………
ii. Comments / Agreed action
………………………………………………………………………………………………
1. Acknowledgement of report copy.
2. Discrepancies have been fully explained and understood by the processing establishment.
3. Confirmation of agreed or proposed corrective actions to be made to EIA within 15/30/45
days.
Signature ………………. Signature …………………..
Name ………………….. Name ………………………
Designation ……………. Designation ………………
(EIA Representative) (Senior most Representative of the establishment)

Page 37 of 41
ANNEX – XII
CERTIFICATE FOR EXPORT
1.Name and address of the exporter 4. Buyer’s order no. & date 5. Valid for Custom
2. Name and address of the approved processing unit 6. Invoice no. & date 7. Country of destination
3. Details of stamp on export packages
Approval no……………………………………………….
8. Certificate no.: RM 01 00000
Valid upto and including ………………………………………
9. Specification reference
10. Shipping marks 11. No. and Kind of
Pkgs
12. Description of
goods
13. Quantity (MT) 14. FOB value (Rs.)
15. DECLARATION
The undersigned hereby declares:
(i) That the above consignment has been processed in our establishment which has valid approval and is under
continuous monitoring by Export Inspection Agency –Mumbai as per the EIC’s Rapeseed Meal Export Certification
Scheme;
(i) That the consignment is exportworthy.
…………………………………………
(Signature)
…………………………………………
(Name)
………………………………………….
(Designation)
Place………………………….. Date………………………………
Description should include grade, size and brand, if any.
Seal of the
processing
unit

Page 38 of 41
ANNEX –XIII
Quarantine Pests Concerns
Latin name Chinese Name
Trogodermagranarium Khapra beetle
Leptosphaeriamaculans Stem canker
Avenabarbata Slender oat
Avenaludoviciana Winter wild-oat
Avenasterilis Animated oat
Cenchrus spp. (non-Chinese species) Cenchrus (non-Chinese species)
Centaurea repens Cornflower Blue
Eupatorium adenophorum Crofton Weed
Lolium temulentum Bearded darnel
Mikaniamicrantha Mile-a-minute Weed
Solanum elaeagnifolium Solanum elaeagnifolium
Sorghum halepense Johnson grass

Page 39 of 41
ANNEX – XIV
Sample of Safety and Hygiene Statement
Safety and Hygiene Statement of rapeseed meal
Exported from Republic of India to the People's Republic of China
1.Name and address of the exporter 2.Name and address of the consignee
3.Name & address of the Competent Authority of the exporting country
4.Name, approval number, and address of the processor
5.Port and country of dispatch 6.Port and country of arrival
7.Description of goods
Net weight ：
Gross weight：
8.Description of packages
Number of packages
9.Means of conveyance 10.Container Numbers (if applicable)

Page 40 of 41
11.Additional declaration
I, the undersigned,
a) Realized the safety and hygiene requirements of plant-based processed protein stipulated
by AQSIQ. The product does not contain any hazardous substances which pose a risk to
public or animal health, and in compliance with the safety and hygiene standards of P. R.
China.
b) have taken random samples during routine surveillance by EIA from processed batch to
verify compliance with the following standards:
Salmonella: absence in 25 g: n=5, c=0, m=0, M= 0
Enterobacteriaceae: n=5, c=2, m=10, M=300 in one gram
where:
n = number of samples to be tested;
m = threshold value for the number of bacteria; the result is considered satisfactory if
the number of bacteria in all samples does not exceed m;
M = maximum value for the number of bacteria; the result is considered unsatisfactory
if the number of bacteria in one or more samples is M or more; and
c = number of samples the bacterial count of which may be between m and M, the
sample still being considered acceptable if the bacterial count of the other samples is m
or less.
c) certify that the product does not contain any non-approved GMO component by P. R.
China.
d) declare that the product is complying with the requirements of Protocol of Health and
Safety Regulations on importing Indian Rapeseed Meal to P. R. China.
12.Name of authorized officer: Signature:
Date and place of issue: Official Stamp

Page 41 of 41
ANNEX – XV

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