Supplemental Data Manager - What is it? What are some use cases? How do I get it?
- 1. www.finitsolutions.com Getting the Most Out of EPM: Supplemental Data Manager What is it? What are some use cases? How do I get it? July 24th, 2015 Erich Ranz (eranz@finitsolutions.com)
- 2. www.finitsolutions.com - 2 - • Founded in 2002 • 75+ employees in 20+ states – Mostly CPAs, MBAs – We have extensive Hyperion product and financial reporting backgrounds • 50+ Planning / Essbase Clients • 80+ HFM Clients – Managed several of the largest EPM projects in the U.S. – Including the largest roll-out of HFM in North America • Market Leader in ARM/FCM • World Leader in FDM implementations and custom solutions Finit Overview
- 3. www.finitsolutions.com - 3 - EPM Services • Finit Answers – Technical Support – Functional / Admin Support – Access to Hyperion SMEs – Dedicated support team and guaranteed response times – Customer Service Focus – Flexible Time and Material support packages • ‘Pay as you Go’ option • Oracle Financial Close Suite ‒ Hyperion Financial Management ‒ Financial Close Manager ‒ Account Reconciliation Manager • Hyperion Planning & Essbase • Infrastructure • Data Services • Project / Program Management • Redesign / Enhancements • Product Upgrades • Application enhancements / redesign • Performance optimization Dedicated Support Upgrades Full Cycle Implementations
- 4. www.finitsolutions.com Finit Solutions Introduction Finit as a company: Who we are…Why? How?
- 5. www.finitsolutions.com - 5 - • We make and deliver personalized financial reporting solutions and experiences. – By listening, questioning, and analyzing – By building relationships …not company to company, but person to person. – We are Makers and Doers WHY is Finit Here?
- 6. www.finitsolutions.com - 6 - We Run Finit like a Family • Invest in our employees • All owners actively involved in the business • No debt or external owners – Prioritize the customer, not profitability • Long term stability – Hire employees, not subcontractors • Compensation model based on client satisfaction HOW do we achieve our beliefs?
- 7. www.finitsolutions.com - 7 - Our values, on which we ask you to provide consultant feedback: Finit Values
- 8. www.finitsolutions.com - 8 - Our values, culture, and approach to becoming a trusted advisor to customers has led to 100% customer success for every Finit client (220+) and for every Oracle Hyperion project (400+) Finit Customer Success
- 9. www.finitsolutions.com - 9 - Some Finit Customers
- 11. www.finitsolutions.com - 11 - About the Presenter Erich Ranz (eranz@finitsolutions.com) • Eleven years Oracle EPM experience – HE admin/FP&A at Gentiva Health Services – Finance/Corp Compliance at Sprint Nextel – HFM/FDM admin at Koch Industries – HFM Team at Finit • Based in Wichita, KS
- 12. www.finitsolutions.com - 12 - • SDM Introduction & Product Overview – Product Introduction – Use Case Overview – SDM Key Product Functionality • Use Case Review and Demo • Design Approach • Summary Agenda
- 13. www.finitsolutions.com - 13 - SDM Product Introduction & Overview SDM
- 14. www.finitsolutions.com - 14 - • Module within Financial Close Manager (FCM) – Joins ARM (Account Reconciliations Module) and CM (Close Manager) as modules of FCM • All FCM modules licensed together • SDM released in 11.1.2.4 – CM released in 11.1.2.1 – ARM released in 11.1.2.2 – SDM released in 11.1.2.4 • Part of Oracle early adopter program SDM Introduction
- 15. www.finitsolutions.com - 15 - • Centralized workflow and collection solution for Supplemental, Textual and Unstructured information • Ability to combine Financial data with Commentary and Text • Flexibility to allow for different schedules and layouts per submission needs (i.e. Debt schedule requires 12 fields but Operating Lease schedule requires 6). Product Purpose
- 16. www.finitsolutions.com - 16 - • Smart View – Data Entry – Reporting • HFM – Metadata pulls from – Source data upload to – Drill-back • Consistent Versioning (all on 11.1.2.4) SDM Integration with EPM
- 17. www.finitsolutions.com - 17 - • Dashboards – Mostly for status (Completion, open, etc.) • Form Analysis • Reporting via BI Publisher Add-In – SQL Query Based (similar to FDMEE reporting) – Very Flexible – Some learning curve will exist Internal Reporting and Analysis
- 18. www.finitsolutions.com - 18 - • SEC Footnote Disclosures • Tax Schedules • Internal Supplemental Information • Questionnaires Supplemental / Unstructured Data
- 19. www.finitsolutions.com - 19 - Sample Current Schedules
- 20. www.finitsolutions.com - 20 - Sample Current Schedules
- 21. www.finitsolutions.com - 21 - Sample Current Schedules
- 22. www.finitsolutions.com - 22 - • Manual email based collection and consolidation of supplemental data • Text & Commentary challenges with EPM Applications • Offline Templates • Lack of Reporting and Analysis • No centralized workflow (Email based) Problems SDM Solves
- 23. www.finitsolutions.com - 23 - Use Case Overview SDM
- 24. www.finitsolutions.com - 24 - • Example: Roll-Forward Schedule Case #1 – All Data
- 25. www.finitsolutions.com - 25 - • Example: Roll-Forward Schedule • Details: Financial data is collected on all members / fields and aggregation / consolidation and translation occurs on all members. • Current Pain Points: Not Many – HFM Web Forms handles this task well – May run into dimensionality constraints in select cases. Case #1 – All Data
- 26. www.finitsolutions.com - 26 - • Example: Bridge Analysis Case #2 – Mostly Data, 1 Text Field
- 27. www.finitsolutions.com - 27 - • Example: Bridge Analysis • Details: Financial data is collected on the majority of members / fields, but have 1 field for text collection / commentary. • Current Pain Points: Some – HFM cell text usually suffices with this option. – Cell text reporting can be difficult / hard to find Case #2 – Mostly Data, 1 Text Field
- 28. www.finitsolutions.com - 28 - • Example: Lien Schedule Case #3 – Mostly Text, Few Data Fields
- 29. www.finitsolutions.com - 29 - • Example: Lien Schedule • Details: Financial Information captured on just a few members / fields. Most of the members / fields require textual information. • Current Pain Points: Significant – Challenges in HFM applications to store multiple points of textual information. – Work-around HFM options to create defined metadata members can limit flexibility (i.e. 10 generic members are created). Case #3 – Mostly Text, Few Data Fields
- 30. www.finitsolutions.com - 30 - • Example: Changes in Accounting Principles Case #4 – All text
- 31. www.finitsolutions.com - 31 - • Example: Changes in Accounting Principles • Details: No Financial Data is collected and only text is stored. Text may involve many types (check box answers, free-form boxes, drop down lists, etc.) • Current Pain Points: Significant – Challenges in EPM applications to store all text and large volumes of commentary. – Reporting Challenges Case #4 – All text
- 32. www.finitsolutions.com - 32 - Key SDM Functionality SDM
- 33. www.finitsolutions.com - 33 - • Connections • Currencies • Frequencies • Periods • Preferences System Settings
- 34. www.finitsolutions.com - 34 - • External Based (HFM) or Internal • HFM Based – Uses Connection from System Settings – Pulls all HFM Metadata Members into SDM • Internal Based – Admin defines Members and Attributes – Recommended if repeated across many Forms • 1 centralized place for all Dimensions used across all forms. Dimensions
- 35. www.finitsolutions.com - 35 - • Data Sets is creation of fields for use in forms – Think of it as the layout for an Excel workbook or Access table. • Fields can reference Dimensions created or can be other Attributes – Numeric, Date, yes / no, Text field, etc. • Functions can exist (Sum, Average, Count) • Calculations – Validations, Math, Concatenation Data Sets
- 36. www.finitsolutions.com - 36 - • Can Have Multiple Sections • Reference Data Sets • Can Have Instructions and Attachments • Have a Workflow • Can Have Different Levels of User Access • Show Revision History • Allow Posting to HFM Forms
- 37. www.finitsolutions.com - 37 - • Similar to ARM Approach • Forms are aligned to Periods • Open Periods and Deploy Forms Linking Forms to Periods
- 38. www.finitsolutions.com - 38 - • SDM Workflow follows ARM Approach • If loading data to HFM via SDM, process steps could be Prepare->Review->Post – Load to HFM is in Post step – Review step is for pre-data posting review • SDM Workflow and HFM Process Management may be used: – SDM – workflow for preparer and push to HFM – HFM – process management for sign-off SDM Workflow
- 40. www.finitsolutions.com - 40 - SDM Design Approach and Considerations SDM
- 41. www.finitsolutions.com - 41 - • Detail HFM Balances Type – Ending Balances are loaded via GL – Form breaks out that balance into details not available in HFM – Reporting done in HFM and SDM – Example: Debt schedule breakout – Key item to this type: • Check Required (SDM Form total vs HFM total) • Recommended storage of SDM and HFM balance in separate members in HFM data type dimension • GL Data is the Master, SDM is Detail Support Type of Collection Design
- 42. www.finitsolutions.com - 42 - • SDM Creates Totals to Load to HFM Type – SDM Form collects details and creates totals that are then loaded to HFM. – HFM totals are only loaded via SDM – Reporting done in HFM and SDM – Example: Total of Non-Compete Agreements – Key item to this type: • No Check Required b/c SDM creates the total • SDM data is Master as no Source / GL data exists Type of Collection Design
- 43. www.finitsolutions.com - 43 - • Data Only Resides in SDM – SDM Form collects details and creates totals that only exist in SDM and are not uploaded to HFM. – All reporting done in SDM only – Example: Questionnaire – Key item to this type: • No Check Required b/c SDM creates the total (if applicable) • No Upload to HFM Type of Collection Design
- 44. www.finitsolutions.com - 44 - • Consolidation, Translation, Elimination – Members / fields that should be consolidated across entities, or require translation and / or elimination. • Analytical Reporting – HFM vs SDM Reporting • Load, Workflow and User Experience – GL (FDMEE) and SDM loads and data protection – SDM Workflow vs HFM Process Management HFM vs SDM Considerations
- 45. www.finitsolutions.com - 45 - SDM Summary SDM
- 46. www.finitsolutions.com - 46 - • Hard-Coded Point of View with Forms by Period, Year, Entity, Scenario = Hard to Scale • Dimensions are Flat • Workflow & Design similar to ARM, not HFM • Currently No Data Pull from HFM for Validations • Very Flexible in creating Forms • Requires design of what should stay in SDM versus what should go into HFM applications • SDM Excel Add-in not with Smart View • Database is Relational and Designed to Handle Very Large Recordsets Key Take Away Items
- 47. www.finitsolutions.com - 47 - Next Finit Webinar- Data Options with Hyperion Planning and Essbase Including Mapping, Loading, Moving and Reporting Friday, August 14th Getting the Most out of EPM
- 48. www.finitsolutions.com - 48 - Questions? Email us for a copy of the slides or link to the recording. Thank you for attending! - > Erich Ranz (eranz@finitsolutions.com) - > Insights@finitsolutions.com - > General Questions Greg Barrett (gbarrett@finitsolutions.com) Joe Mizerk (jmizerk@finitsolutions.com)