FrameMaker and numbering
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The document outlines a session on developing a numbering system in Adobe FrameMaker, covering the essentials of creating, applying, and testing different numbering formats. It presents various types of numbering including numeric, Roman, and alphabetical, along with techniques for formatting and enhancing number displays. Additionally, it highlights the importance of planning and customizing numbering systems for more complex documents.
FrameMaker and numbering
- 1. Bernard Aschwanden www.publishingsmarter.com bernard@publishingsmarter.com Develop Numbering in Adobe FrameMaker 2015 22:05 1 @publishsmarter
- 2. The agenda 22:05@publishsmarter 2 Develop a numbering system Apply it to templates Test it Develop books with complete numbering Explore the 1-2-3s, the A-B-Cs, and more
- 3. Housekeeping and note taking 22:05@publishsmarter 3 Not all slides or topics are equally weighted Use some, discard others Slide speed varies as this is a QUICK session Questions? Ask along the way! I’d love to claim errors/typos is on purpose… they isn’t, ain’t, and weren’t never; however, I’ll fix ‘em as I can…
- 4. About your speaker 22:05@publishsmarter 4 Publishing Smarter: President Content strategist, publishing tech expert, author, and geek-enough Certified Technical Trainer DITA Content management Topic-based writing Society for Technical Communication (www.stc.org) President Associate Fellow
- 5. Standard disclaimer 22:05@publishsmarter 5 In the interest of brevity I will make some blanket statements to keep it simple It’s not all 100% “the truth”, but I’ll stay close Purists may complain And they are wrong! (except when they are right)
- 6. Major disclaimer 22:05@publishsmarter 6 This is a quick session There are LOTS of samples in slides or FrameMaker Simple samples Still complex ideas Tricky to set things up To review/apply this Watch the recording Jot down “time stamps” Cool item at 17:23 Series labels at 18:57 Mixing character formats and numbering at 26:33 Then watch it again Pause it, rewind, try it Do this at your own pace Slowly test with your content
- 7. G e t t i n g t h r o u g h n , R , r, A , a n d a 1 , 2 , 3 , 4 , 5 I , I I , I I I , I V, V i , i i , i i i , i v, v A , B , C , D , E a , b , c , d , e @publishsmarter 22:05 7 Numbering basics
- 8. Numeric 22:05@publishsmarter 8 1. Launch your web browser¶ 2. Go to www.publishingsmarter.com¶ 3. Review content and place an order for products¶ The list could be edited to the following: 1. Launch your web browser¶ 2. Enter the address for our home page¶ Our address is www.publishingsmarter.com¶ 3. Review content and place an order for products¶
- 9. Numeric code 22:05@publishsmarter 9 <n=1>Launch your web browser¶ <n+> Go to www.publishingsmarter.com¶ <n+> Review content and place an order for products¶ The list could be edited to the following: <n=1>Launch your web browser¶ <n+> Enter the address for our home page¶ Our address is www.publishingsmarter.com¶ <n+> Review content and place an order for products¶
- 10. Can also use Roman uppercase 22:05@publishsmarter 10 I. Launch your web browser¶ II. Go to www.publishingsmarter.com¶ III. Review content and place an order for products¶ The list could be edited to the following: I. Launch your web browser¶ II. Enter the address for our home page¶ Our address is www.publishingsmarter.com¶ III. Review content and place an order for products¶
- 11. Or Roman lowercase 22:05@publishsmarter 11 i. Launch your web browser¶ ii. Go to www.publishingsmarter.com¶ iii. Review content and place an order for products¶ The list could be edited to the following: i. Launch your web browser¶ ii. Enter the address for our home page¶ Our address is www.publishingsmarter.com¶ iii. Review content and place an order for products¶
- 12. Roman code 22:05@publishsmarter 12 I. <R=1>. II. <R+>. III. <R+>. And for lowercase, you would use the following: i. <r=1>. ii. <r+>. iii. <r+>.
- 13. Alphabetical code 22:05@publishsmarter 13 A. <A=1>. B. <A+>. C. <A+>. And for lowercase, you would use the following: a. <a=1>. b. <a+>. c. <a+>.
- 14. Bonus tip: Add character tags 22:05@publishsmarter 14 Using character tags allows numbers to be configured Create a tag, use “as is” settings where needed For a sample: File > New > Document Click Explore Standard Templates Select Reference Card Click Show Sample
- 15. The “behind the curtain” of numbering @publishsmarter 22:05 15 Building blocks
- 16. Core ways to number 22:05@publishsmarter 16 5 core number types (numeric, roman, alpha, Japanese, Chinese) from previous releases inc’l: Type Result n Arabic numerals (1, 2, 3, … 99, 100, 101, …) a Lower case Alphabetic (a, b, c, …, z, aa, ab, ac, …) A Upper case Alphabetic (A, B, C, …, Z, AA, AB, AC, …) r Lower case Roman (i, ii, iii, …, xcix, c, ci, …) R Upper case Roman (I, II, III, …, XCIX, C, CI, …)
- 17. LTR and RTL 22:05@publishsmarter 17 FrameMaker supports building blocks (Paragraph Designer) and numbering formats (Numbering Properties dialog) based on RTL language properties: Indic numeric Farsi numeric Farsi alpha Hebrew numeric Abjad numeric Alif Ba Ta numeric
- 18. Absolute counters 22:05@publishsmarter 18 <n=1> <a=1> <A=1> <r=1> <R=1> Resets the number (or alpha, or roman value) to the first in the series. While this is usually used to reset a counter to a value of 1 (or a, A, i or I) May be used to force any value (1, 2, 3, …or a, b, c, … or i, ii, iii, …) using values such as <n=23> or <A=14>
- 19. Incremental counters 22:05@publishsmarter 19 <n+> <a+> <A+> <r+> <R+> Increases the value of the counter by 1 and displays the next value in a specified format. Therefore, in a series beginning with, say, <n=1> and followed by three sets of <n+> subsequent values 2, 3 and 4 are displayed.
- 20. Display current value 22:05@publishsmarter 20 <n> <a> <A> <r> <R> Displays the current value without modification. Therefore, in a series beginning with, say, <n=1> and followed by three sets of <n+>, two of <n> and two more of <n+> the values 1, 2, 3, 4, 4, 4, 5 and 6 are be displayed.
- 21. Hidden value retained, or reset 22:05@publishsmarter 21 < > Maintains the current value and does not display it. There is a single blank space between the less than and greater than symbols. < =0> Resets the value of the counter to a zero value and does not display it. Note that here is a single blank space between the less than symbol and the equal sign.
- 22. Special characters 22:05@publishsmarter 22 t Inserts a single tab stop b Inserts a bullet = Insert an en dash m Inserts an em dash en Inserts an en space em Inserts an em space
- 23. Bonus tip: Start or End 22:05@publishsmarter 23 Remember that paragraph numbering can appear before or after the text
- 24. Bonus tip: Enhanced tab stops 22:05@publishsmarter 24 Mix in two tab stops to change number alignment Number content with two tabs, for example, t<n=1>t as well as t<n+>t Create one tab that is right aligned, at, for example 0.5” Create a second that is left aligned at, for example, 0.75” Test and review the appearance of numbers 8, 9, 10, 11
- 25. @publishsmarter 22:05 25 Basic numbering in practice
- 26. Basic numbers 22:05@publishsmarter 26 Tagged As Building block Displayed Notes NumberFirst <n=1> 1 Resets the counter to a value of 1. NumberNext <n+> 2 Incremental increase. NumberNext <n+> 3 Incremental increase. NumberNext <n+> 4 Incremental increase. NumberNext <n+> 5 Incremental increase. NumberNext <n+> 6 Incremental increase. NumberFirst <n=1> 1 Resets the counter to a value of 1. NumberNext <n+> 2 Incremental increase. NumberNext <n+> 3 Incremental increase.
- 27. Basic alpha 22:05@publishsmarter 27 Tagged As Building block Displayed Notes AlphaFirst <a=1> a Resets the counter to a value of a. AlphaNext <a+> b Incremental increase. AlphaNext <a+> c Incremental increase. AlphaNext <a+> d Incremental increase. AlphaNext <a+> e Incremental increase. AlphaNext <a+> f Incremental increase. AlphaFirst <a=1> a Resets the counter to a value of a. AlphaNext <a+> b Incremental increase. AlphaNext <a+> c Incremental increase.
- 28. Basic roman 22:05@publishsmarter 28 Tagged As Building block Displayed Notes RomanFirst <r=1> i Resets the counter to a value of i. RomanNext <r+> ii Incremental increase. RomanNext <r+> iii Incremental increase. RomanNext <r+> iv Incremental increase. RomanNext <r+> v Incremental increase. RomanNext <r+> vi Incremental increase. RomanFirst <r=1> i Resets the counter to a value of i. RomanNext <r+> ii Incremental increase. RomanNext <r+> iii Incremental increase.
- 30. Three Level Numbering (Numeric Base) 22:05@publishsmarter 30
- 31. Three Level Numbering (Mixed Alpha– Numeric) 22:05@publishsmarter 31
- 32. Mixed numeric and alphabetical numbering 22:05@publishsmarter 32
- 33. Blank values in numbering 22:05@publishsmarter 33
- 34. When numbering systems collide @publishsmarter 22:05 34 Series labels
- 35. Problems without series labels 22:05@publishsmarter 35
- 36. Benefit of using series labels 22:05@publishsmarter 36
- 37. @publishsmarter 22:05 37 Text in autonumbering?
- 38. Notes, tips, etc 22:05@publishsmarter 38 In the number field, add “plain” text, such as Tip:t (adds the word “Tip”, a colon, then a tab stop) Note= (adds the word “Note”, then an en dash) Rememberm (adds the word “Remember”, then an em dash) Cautionsm (adds the word “Caution”, then an em space) Format the content to appear uniquely with character tags
- 39. After renaming/developing a para tag @publishsmarter 22:05 39 Reconfigure footnote numbering
- 40. Format > Document > Footnote Properties 22:05@publishsmarter 40
- 41. Developing an EDD @publishsmarter 22:05 41 Structure and numbering
- 42. Number is part of text format rules 22:05@publishsmarter 42
- 43. All kinds of options 22:05@publishsmarter 43
- 44. Start position also supported 22:05@publishsmarter 44
- 45. As is character level format 22:05@publishsmarter 45
- 46. @publishsmarter 22:05 46 Book level numbering
- 47. Set up book level numbering 22:05@publishsmarter 47 Use building blocks that a book can override Includes: <$volnum> <$chapnum> <$sectionnum> <$subsectionnum>
- 48. Then select files in the book and update 22:05@publishsmarter 48
- 49. Ideas to simplify the next numbering you need to configure @publishsmarter 22:05 49 Plan your numbering
- 51. Summing up the discussion, and options to continue it. @publishsmarter 22:05 51 Conclusion and contact
- 52. About this session 22:05@publishsmarter 52 Develop a numbering system Apply it to templates Test it Develop books with complete numbering Explore the 1-2-3s, the A-B-Cs, and more
- 53. My request 22:05@publishsmarter 53 Please suggest this session to others If there are any problems with slides, please let me know Remember my disclaimer at the beginning Not all slides are equal: Use some, discard others In the interest of brevity I make some blanket statements It’s not all 100% “the truth”, but I’ll stay close Purists may complain And they are wrong! (except when they are right)
- 54. Solving business problems via communication 22:05@publishsmarter 54
- 55. Follow up contact information 22:05@publishsmarter 55 905 833 8448 (Eastern Time) bernard@publishingsmarter.com www.linkedin.com/in/bernardaschwanden @publishsmarter www.publishingsmarter.com