GEM purchase guidelines and use GEM portal
- 1. Government e-Marketplace (GeM)- Buying Modes Dr. Anurag B Singh Certified Trainer-GeM Faridabad, India
- 2. Buying Modes • The GeM platform shall provide three primary buying modes and the appropriate use of the buying mode shall be indicated by the platform as per the total value of the procurement. • The three buying modes are Direct Purchase, Direct Purchase with L1 and e-bid/RA. • The GeM platform shall reserve the right to set the thresholds of transaction value for the applicability of each of the buying modes based on the GFR and related guidance issued by Ministry of Finance, Government of India from time to time. All decisions related to use of the modes available on GeM shall be made solely and exclusively by the buyer with required approvals from the competent authorities.
- 3. Direct Purchase and Direct Purchase with L1 • Direct Purchase mode shall be allowed for low value transactions and shall allow the buyer to directly procure from any available seller on GeM that meets the requisite quality, specification and delivery period as specified by the buyer. ( UPTO Rs. 25000) • The Direct Purchase with L1 mode shall be allowed for mid value transactions and shall allow the buyer to directly procure from the L1 seller after comparing all available sellers on the platform that meet the requisite quality, specification and delivery period as specified by the buyer. The comparison must be made between goods/services of at least three different manufacturers/OEMs and three different sellers. (above Rs. 25000 to up to Rs. 5,00,000/-) • The GeM platform shall provide buyers with a robust search and filter functionality to enable them to specify their exact requirements. It shall also provide the buyer with the functionality to exercise purchase preference in these modes by providing filters such as Make in India, MSE etc. as per extant Government of India policies and guidelines. The platform shall also recommend buyers to purchase from sellers meeting local content/MSE when the prices are comparable with the market L1 price. • These modes shall allow buyers to make time efficient purchases and have strict delivery and payment timelines.
- 4. What isL1 Purchase? L1procurementenablesdirectpurchaseforordervaluesbetweenINR25,000 andINR5,00,000. BuyerneedstocomparethreedifferentOEMsorServiceProviderson GeM,who meettherequisitequality, quantity,specificationsanddeliveryperioddemand. SystemwillthenrecommendanL1productmatchingtheserequirement. Buyer needstoselectsystemrecommendedL1toplaceadirectpurchaseorder. 4
- 6. Buyer(Secondary User) makes purchaseson GeM. He/she will need to login to their account to perform this task. 6 Enter User Id, the Captcha text and click submit.
- 7. Enter your Password and click here to proceed. 7
- 8. Click on ‘Market’ and from the dropdown menu, click on ‘Products’to check out the list of products available. 8
- 9. Or, type in the product you want to search. 9
- 10. Alternatively, you can search for the productbyclicking on Category. 1 0
- 11. Click on the Product Category you want to select. 1 1
- 12. Select and apply the required filters from here. All the products relevant to yoursearch will be displayed here. Buyer can make a purchaseof value between 25,000 to 5 lakh throughL1 PurchaseProcess. 1 2
- 13. Click here to enable Local Buying Intent. 1 3
- 14. Click here to reserve procurement amongst local sellers only. 1 4
- 15. Click here toadd your location and quantity. ` 1 5
- 16. Consigneecan be selected as per required product location. 1 6
- 17. Fill in the delivery location and quantity to proceed with the order and click here to continue. 1 7
- 18. Click here to Include Out of Stock products. This filter selection will show buyers the products which are OOS in the market at the last. 1 8
- 19. Out of Stock product displayed. You cannot add this product to your Cart. Click on the product listing to Report. 1 9
- 21. Select your Reason, update relevant details and submit to report. 2 1
- 22. Buyer can select the ‘Make in India’ filter. 2 2
- 23. Click here for the MSE filter. 2 3
- 24. Click here to apply the ‘Startup’ filter. 2 4
- 25. Product can be chosenbasisthe location, enter the state or district to find the seller nearest to you. 2 5
- 26. Buyer can filter the sellers basis their ratings. 2 6
- 27. Buyer can also filter the sellers basis their lead time for dispatch. Minimum allowed value 3 days. 2 7
- 28. Buyer can also filter the sellers basis their turnover. 2 8
- 29. Click here to choose product basis brand and model. 2 9
- 30. Buyer can choose the specifications as per his requirement. Note- Specifications marked with yellow are Golden Parameters whichare considered for determining L1 for market and allowed value criterion for Bid. Specifications marked with grey are market search filters and do not have an impact on L1 Bid Criterion. 3 0
- 31. L1 Product will be shown,basis the filters applied bythe buyer. 3 1
- 32. Products costingmore than 25000 needs to be compared. 3 2
- 33. Buyerwouldneed to add three different OEMproductsfor comparison. 3 3
- 34. Click here to add a product for comparison. A minimum 3 OEM products need to be added to proceed. 3 4
- 35. After selecting the products, click here to ‘Compare’. 3 5
- 36. The products will be displayed based on costinglowest to highest on the comparisonsheet. 3 6
- 37. Buyer can check and compare the specificationsof productsadded on the same page. 3 7
- 38. After comparison, Buyer can add the selected L1 Product in the cart. 3 8
- 39. Click here to proceed with L1 Purchase. Before proceeding further, Buyer will be asked the intent of buying- Direct Purchase or Bid/RA. Note- If Buyer chooses any other product than system recommended L1, Bid/RA would be mandatory. 3 9
- 42. Fill in yourFinancial Details and upload the Financial Approval. 4 2 Click here to proceed.
- 43. Please readall the T erms& Conditionscarefully. 4 3 Click here to Save and proceed.
- 44. Choose the relevant option to verify the contract. 4 4
- 45. Enter the OTP and click on ‘Verify’ to proceed. 4 5
- 46. The contract has been successfullygenerated. 4 6
- 47. You can download the financial details, sanction order and contract order from here. 4 7