Getting the Most Out of Oracle's EPM Cloud Services
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Ranzal implemented Oracle EPM Cloud services including PBCS, FCCS, EDMCS, and FDMEE for Baha Mar to support daily operational reporting, budgeting and forecasting, monthly financial close, and data management. Key aspects included automating the monthly close in FCCS, daily driver-based forecasting in PBCS, leveraging EDMCS for shared hierarchies, and using FDMEE to integrate source system data. The implementation went live successfully and provided benefits like improved accuracy, a single source of financial data, and automated reporting. Lessons learned included thorough requirements, early data gathering, and ensuring client resource availability. The next steps involve implementing account reconciliation in ARCS.
Getting the Most Out of Oracle's EPM Cloud Services
- 1. Session ID: Prepared by: Remember to complete your evaluation for this session within the app! 10215 Getting the Most Out of Oracle’s EPM Cloud Services Baha Mar’s Big Bet on Red 24 April 2018 Tony Scalese & Randy Werder Vice President / Managing Director Edgewater Ranzal
- 2. Agenda • About Ranzal, Us and Baha Mar • Project Overview • Project Details • Live Demo • Benefits Overview, Lessons Learned, Next Steps
- 3. About Ranzal Edgewater Ranzal is a full-service Oracle Platinum Partner with premier services in North America and Canada 1,000+ Oracle/Hyperion epm, bi, big data customers 2,000+ Oracle/Hyperion epm, bi, big data projects 50+ Oracle SaaS Customers PBCS EPBCS FCCS ARCS BICS/ OAC BD Cloud PCMCS EPRCS Planning Suite Fin Close Suite BI Suite Cloud (SaaS/PaaS) On Premise Big Data HPCM DRM/DRG FDMEE Governance Engineered Systems FCM Integration EDMCS
- 4. About Us • Randy Werder – Managing Director – 18 years of EPM Experience – Background in Hospitality (WDW) • Tony Scalese – Vice President – 18 years of EPM Experience, 11 years with Ranzal • Former application administrator at Fortune 500 – Oracle ACE – Partners closely with Oracle Development and Product Mgmt – Author of 2 Books on FDMEE
- 5. About Baha Mar • Multi-billion dollar 5 Star Resort located in Nassau, Bahamas • Owned by CTF BM Holdings Ltd, a subsidiary of the Hong Kong conglomerate Chow Tai Fook Enterprises Ltd. • Soft opened in April 2017, Full open in October 2017 • 3 Hotel Brands – Grand Hyatt, SLS, Rosewood • Jack Nicklaus Signature golf course • An ESPA spa • Luxury shopping including Bulgari, Rolex and Hublot • World class restaurants including Katsuya, Cleo and Shuang Ba • Casino with Ocean Views complete with table games, slots and sports book • Exciting additions planned over the coming years Randy’s RoomTony’s Room
- 6. Project Background • Prior to the bankruptcy of previous Baha Mar owners, PBCS was implemented • Very rudimentary implementation, all data had to be hand keyed – daily • Originally planned to implement Oracle G/L cloud, scraped and reverted back to Great Plains • Re-envisioned EPM project to support: – Daily Operational Reporting – Budget and Forecasting – Monthly Financial Close – Monthly Account Reconciliation
- 7. Oracle EPM Products • Planning and Budgeting Cloud Service (PBCS) • Financial Close and Consolidation Cloud Service (FCCS) • Account Reconciliation Cloud Service (ARCS) • Enterprise Data Management Cloud Service (EDMCS) – Cloud Data Management (CDM) • Financial Data Quality Management, Enterprise Edition (FDMEE)*
- 8. Wave 1 Project Timeline • Requirements – October 2017 • Design – October 2017 • Build – November 2017 – March 2018 – FCCS & PBCS – EDMCS Early Adopter participation Dec – 2017 through Feb 2018, procured subscription end of Feb 2018 • Testing – FCCS/PBCS: March 2018 • Go Live – FCCS: April 2018 Close – PBCS: May 2018 Forecast
- 10. Monthly Close • Converting manual Excel consolidation to automated consolidation using FCCS • Automated Elimination turned on for Accounts payable and Accounts Receivable. Mapping GL Intercompany accounts to FCCS Account and ICP dimension. • Utilized FCCS out of box Cash Flow. • Fiscal year Consolidated Balance Sheet and Income Statement reporting by Line of Business and Department.
- 11. Why FDMEE? FDMEE CDM Flat file Processing Pre Built Connection to Oracle branded Ledgers Pre Built Connection to Oracle Fusion GL Pre Built Connection to SAP ERP & DW Direct Connection to relational data sources Mapping Multi-period Processing Data Synchronization (Hybrid Mode) Data Synchronization (Full Cloud Mode) Automation Import, Custom & Event Scripting Custom Reports Drill Through Textual “data” Flat file Master Data Integration
- 12. Data Sources Source Target Type/Technology Purpose Data Flow Scenario Frequency Simphony PBCS.DOR FDMEE - OIA Load food and beverage revenue Inbound DOR Daily IBS PBCS.DOR FDMEE - OIA Load golf and retail revenue Inbound DOR Daily Spasoft PBCS.DOR FDMEE - OIA Load Spa Inbound DOR Daily Revintel PBCS.DOR FDMEE - Flat File Load Rooms Inbound DOR Daily Slots PBCS.DOR FDMEE - Flat File Load Slots Inbound DOR Daily Table Games PBCS.DOR FDMEE - Flat File Load Table games Inbound DOR Daily Sports Book PBCS.DOR FDMEE - Flat File Load Sports Book Inbound DOR Daily AVPM PBCS.DOR FDMEE - Flat File Load parking and valet Inbound DOR Daily VistaTime PBCS.DOR FDMEE - OIA Load Headcount Inbound DOR Daily NetTime PBCS.DOR FDMEE - Flat File Load Hours Inbound DOR Daily Great Plains FCCS FDMEE - OIA Load trial balance Inbound Actual Monthly FCCS PBCS FDMEE - Data Sync Sync adjustments & elims Intra EPM Actual Monthly PBCS FCCS FDMEE - Data Sync Load Status Intra EPM Actual Monthly
- 13. EDMCS – An Early Adopter • Baha Mar was 1 of 3 Worldwide Early Adopters of EDMCS • Formal Oracle program to beta test the new software/cloud service offering • Qualifications: – Imminent project – Project profile that fits anticipated use cases – Reasonable customer – Qualified consulting partner (skills & personality) • Leveraged EDMCS to manage multiple shared hierarchies across PBCS & FCCS – Account – Department • Utilized Cloud Data Management and FDMEE to augment EDMCS functionality
- 14. Monthly Forecasting • Rolling Forecasts (13-24 month according style) • Heavily driver based across lines of business – LOB/Department – Global • Fixed and Variable staffing models • Consolidated data (FCCS) loaded in monthly • Days Open functionality • Linked Balance Sheet, Cash Flow, Capital • Long Range Planning
- 15. Daily Operational Reporting • Daily Feeds from source systems into PBCS – Line of business Revenues, Daily Payroll information • Full flash P&L and KPI’s available every morning • Daily driver based forecasting for 90 days • Daily forecasts feed into the monthly rolling forecast • Daily and Month to Date KPI’s allow the user to better forecast volatility – Occupancy – Gaming (VIPS) – Capture Rates – Days Open
- 16. Live Demo
- 17. Benefits Realized PBCS • Ability to be more accurate on a daily forecasting basis for a highly volatile industry • Central collection of source data in a Daily Flash Report gives managers of each LOB a snapshot of the business to make decisions • Changes to occupancy or other global drivers at daily, monthly, annual levels will flow through entire model for quick analysis FCCS • Great Plains data automatically being pulled to FCCS using FDMEE • One version of the truth, instead of utilizing various excel templates and pivots. • Actual reporting in one consolidated environment by different line of business and Department.
- 18. Lessons Learned • Requirements – Be thorough • Data, always data – Gather data/source systems earlier • Metadata – Constant additions and changes to dimensional structures • Resources – Client resources are critical to project success
- 19. Next Steps: Account Reconciliation • Requirements: - April 2018 • Design: – April 2018 • Build: – May 2018 – July 2018 • Testing: July 2018 • Go Live: July/August 2018
- 20. Session ID: Remember to complete your evaluation for this session within the app! 10215 ascalese@ranzal.com rwerder@ranzal.com