Goal oriented project planning for effective problem solving by vinay
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This document discusses goal oriented project planning (GOPP) for effective problem solving. It provides an introduction and outline of GOPP concepts, principles, and steps. GOPP is a participatory planning tool used in project management to define goals and objectives, analyze problems, and design action plans. The key principles of GOPP include planning logically and documenting it, involving stakeholders in the planning process, and determining goals before measures to achieve them. The main steps involve analyzing the project context, stakeholders, problems, objectives, activities, resources, and risks. GOPP aims to improve project design and ensure plans are relevant to those implementing them. It is an effective tool for problem definition and solution.
Goal oriented project planning for effective problem solving by vinay
- 2. SEMINAR ON GOAL ORIENTED PROJECT PLANNING FOR EFFECTIVE PROBLEM SOLVING By- Vinaya Kumar H M Ph.D scholar
- 3. OUTLINE OF THE PRESENTATION Introduction Clarification of concepts Types of plans Principles of GOPP Description of GOPP steps GOPP for problem solving
- 4. INTRODUCTION
- 5. Leon. J. Rosenberg Management tool Bilateral and Multilateral NGO’s Mandatory for Financial aid Participatory
- 6. If you really want to do something you’ll find the way; If you don’t, You’ll find an excuse. - Jim Rohn
- 8. To understand the GOPP and its related concepts To get an insight about the procedure and steps involved in GOPP To use GOPP as a tool for effective problem solving
- 9. UNDERSTANDING OF GOPP AND ITS RELATED CONCEPTS
- 10. Goal reflects our purpose in the life and have wide- spread impact on our lives
- 11. ‘A’ Priority Goals – “MUST DO” Goals ‘B’ Priority Goals – “DESIRABLE TO DO” Goals ‘C’ Priority Goals – “CAN WAIT” Goals Innovative Village Preparatory Project
- 12. Goal The longer term or wider objective Objective: Immediate aims of the project – what is set out to do
- 13. Outcomes Effects or change in the project aims to bring about. Outputs What the project will specially deliver. Task to be completed or activities to be implemented. Activities What needs to be done to achieve the outputs.
- 14. GOPP GOPP stands for Goal Oriented Project (Programme or Participatory) Planning. Also know as OOPP In French GOPP know as PIPO In German as ZOPP LF is also used as a term
- 15. GOPP An innovative tool interactive workshops Using the GOPP approach, all the stakeholders and (future) partners are involved
- 16. GOPP HAS POTENTIAL USE Used in a wide variety of situations since the 1980s and has proved to be robust and effective in helping groups defining clear objectives and designing related action plans An excellent method for improving team effectiveness, HRM and problem solving Planning and re-planning of interventions
- 17. The idea of GOPP is to make sure • That decisions are reached and recorded • That if anything left undecided the reasons for this are agreed and • That team members reach a consensus on the aims and actions of the project. • Key to it all is the facilitator, who remains neutral and ensures objectivity.
- 18. GOPP aims: • To improve the quality of the analysis made by the group of partners in the design phase of a project • To make the project more coherent and transparent by clarifying the responsibilities of each partner • To provide trust and self-confidence to project partners • To improve the capacity of the group of partners to achieve more results in a limited time • To create accountability • A planning instrument
- 19. Types of plans in the management sectors • Purposes or missions • Objectives • Strategies • Policies • Procedure • Rules • Programmes and • Budgets
- 20. Strategic Management Model Strategy Formulation Strategy Implementation Evaluation and Control Mission Objectives Strategies Policies Feedback/Learning Environmental Scanning Societal Environment General Forces Task Environment Industry Analysis Structure Chain of Command Resources Assets, Skills Competencies, Knowledge Culture Beliefs, Expectations, Values Reason for existence What results to accomplish by when Plan to achieve the mission & objectives Broad guidelines for decision making Programs Activities needed to accomplish a plan Budgets Cost of the programs Procedures Sequence of steps needed to do the job Process to monitor performance and take corrective action Performance External Internal
- 21. THE HIERARCHY OF PLANS
- 23. PERT (Programme Evaluation Review Technique) and CPM (Critical Path Method) • Techniques of project management useful in the basic managerial functions of Planning scheduling and control • used to break down the large projects to individual jobs or events and arranged in a logical network
- 24. • Plan your work first…..then work your plan Activity Activity Activity
- 26. PERT and Time Estimates Optimistic Time Estimate Pessimistic Time Estimate Most probable/ Most likely Time Estimate The PERT Assumption Activities are independent
- 27. The CPM Model • A “Deterministic” rather than “probabilistic” model • Allows for variations in job times as the planned and expected outcome of resource assignments • Advantages of CPM and PERT
- 28. The procedure and steps involved in GOPP
- 29. GOPP: Principles and Steps
- 30. Principles of GOPP • Planning is done logically and completely documented • Planning is done in groups, together with those who have to implemented • Planning first determines the goal and then the appropriate measure to achieve the goal
- 31. Objectives of GOPP • Identify potential participants in a project • Improve communication and cooperation • Analyze the causes and effects of a given core problem • Define realistic, definite and sustainable project objectives
- 32. • Clarify the scope of responsibility of project participants • Specify necessary project inputs/activities necessary to achieve results and • Provide sound basis for supervising projects, monitoring and controlling progress, evaluating impact and making appropriate changes when necessary
- 33. Steps involved in GOPP • 1 Analysis of project´s Context • 2 Analysis of Stakeholders • 3 Problem Analysis/Situation Analysis • 4 Objectives Analysis • 5 Plan of Activities • 6 Plan of Resources/Inputs • 7 Indicators/measurements • 8 Risk Analysis • 9 Analysis of Assumptions
- 34. Problem analysis
- 36. Example of Problem Tree
- 38. Example of a Project Planning Matrix
- 41. • A problem is the difference between someone’s actual state and the state he wants to be in. • A well-defined problem is already half way to being solved • The seriousness of the anticipated efforts of a problem determines both how the problem is perceived and how urgently a solution is sought
- 42. Preparation stage Execution stage Evaluation stage
- 43. • The principles of GOPP ensures and confirm that it is an effective tool for defining the problem and solving it effectively. • It helps to retain what has proved successful, remember the steps which improved progress and discover the weak points • GOPP assists extension in problem-solving by lending support to people in solving their problem by helping them to analyze it in a structured way, as well as by informing and motivating them to solve it.
- 44. Benefits of Structured Problem Solving process Remove time lost in debate Identify weak points in processes Discover systemic causes Explain with reasons why an incident occurred Gives a factual representation of the incident Compare what actually happened against what should have happened, at any point during the incident It avoids the complexity of reality
- 46. • The primary strength of the technique is considered to be the principle of basing all planning on the analysis of existing problems, as perceived by those who actually have to deal with them • This anchors each plan in reality, assures its relevance and ensures that the interests of the ‘beneficiaries’ are served first and foremost, rather than those of the ‘suppliers’