GYoder Resume 04 03 16
- 1. Grace Yoder 614-309-3380 – cell Email: icc56cci@yahoo.com EXECUTIVE ASSISTANT Calendar Management – Meeting Coordination – Event Planning – Travel Arrangements – Business Correspondence – Expense Reports – Special Projects – Client Relations – Budget Control – Board Management – Notary Public Results driven Executive Assistant with 10 + years experience supporting C-Level management. Proactive, professional, detail oriented, with high level of confidentiality. Established reputation of dependability and creative problem solving. BS in Business Administration/Marketing. * Microsoft Office 2010 for Windows NT * PowerPoint * MS Word * SharePoint Administrator * MS Excel * Salesforce.com * Outlook * Paint Shop Pro * iGrafx Business * QAD EXPERIENCE American Health Packaging (An AmerisourceBergen Company) Columbus, OH 43217 February 29, 2016 to Present Assistant to the President Manage Executive's calendar Manage Executive's travel, air, hotel, ground Manage Executive's meetings, technical requirements, catering Manage Executive Lead Team monthly meetings, including agenda Expense Reports, using Concur Office Supplies Presentations Create Excel tracking spreadsheets Manage Senior Lead Team strategic offsite; location, catering, minutes Manage Team Building Events Research Manage Company Events Direct and manage incoming calls Direct incoming visitors OhioHealth Columbus, OH 43215 July 6, 2015 to September 28, 2015 (Temporary)
- 2. Assistant to Senior System Leadership (COO - Chief Operations Officer) Manage Executive's calendar Manage Executive's travel Manage meetings, technical requirements, catering Manage Senior Operation's Council Meetings Expense Reports – using Oracle Office Supplies Presentations Manage monthly mileage reports Reports Manage Fundraisers (Central Ohio Youth for Christ - golf) Manage Executive's six Board seat functions Build relationships with Board staff Manage Staff Meetings Manage incoming calls Manage QRR process - Quarterly Hospital Reporting meetings (collect and distribute reports) Manage Executive's staff review process Schedule “Hospital Roundings” FIS Global Dublin, OH 43017 August 1, 2012 to April 3, 2015 (Division Eliminated) Executive Assistant to CIO (Chief Innovation Officer) Manage Executive’s calendar Manage Executive’s travel – domestic & international Executive office liaison Manage all meetings/logistics Salesforce.com – enter data, manage, and create reports Expense Reports – using Oracle Office Supplies Research – for report tracking Create tracking reports PowerPoint for presentations Coordinate convention attendance Manage incoming calls to the Executive Office Travel with executive to conventions Build relationships with executive team Correspondence Manage all aspects of the office and its environment Personal assistant duties Coordinate outside vendors and projects Interior office design & layout SUTPHEN CORPORATION Dublin, OH 43016 May 2009 – July 26, 2012 Executive Coordinator/Assistant to CEO
- 3. Proficient with Microsoft Office Train employees on how to use Microsoft Office/Outlook Meeting Minutes Designed tracking system in Excel for manhours spent on production of each truck Designed tracking system in Excel for Research & Development projects - submit quarterly and end of year for tax deductions Compose all letters and all emails for the President Calendar Management Manage Outlook contacts Customer Service – phone calls from customers Manage the “Manufacturer’s Statement of Origin” department, including issuing the MSO’s, issuing duplicates, trouble shooting, etc. (includes three divisions) Designed a system for tracking employee goals & objectives – track quarterly Designed and manage an employee job description system HR responsibilities: job descriptions, organizational charts, work with recruiter’s to schedule interviews, assist in employee reprimands and terminations, job offer letters, employee buyout’s, etc. Misc. report generation Manage performance review system Purchased Map Software, create and maintain map tracking sales data (industry comparisons Purchase and manage coffee budget, office supplies, etc. Shoot video’s / edit in Sony Movie Studio / post for Dealer and in-house training DSW, Inc. Columbus, Ohio 43219 April 2007 – May 2009 Executive/Personal Assistant to Vice Chairman Proficient with Microsoft Office – all aspects Manage calendar for Vice Chairman Manage travel – domestic & international (limo’s & lodging) Manage meetings & information for all meetings – includes last minute changes and daily contact with Executive staff Manage personal insurance/travel Manage Vice Chairman’s frequent flier miles Interact with all levels of management to manage information Compose correspondence Manage contacts and phone calls Manage reports Time card approvals Manage invitations (personal & business) including gifts Manage donations Manage appointments Maintain petty cash file Reconcile expense reports, approve for Vice Chairman and her staff Manage yearly show/convention attendance for Vice Chairman Maintain department organizational charts Maintain 24-tab binder for daily/weekly fingertip reports Resolve customer issues that made it to the Vice Chairman’s office Manage department yearly performance evaluation process, includes a 2-inch binder with
- 4. prior year reports, self-evaluations, finance reports, recommendations from HR. Maintain competitor information for Vice Chairman Post new store openings to calendar Manage personal health insurance payments Schedule personal cars for service and cleaning Manage personal taxes Manage personal appointments (hair/nails) Manage the Vice Chairman’s “Chaired” events, ie: Olive Crest, Two Ten, Rose Bowl Brunch (CA) – includes catering, designing the invitation, mailing the invitation, guest list, parking passes INVENSYS CLIMATE CONTROLS Plain City, Ohio May 1995 – 2007 Marketing Specialist (2007) ■ Proficient with QAD ■ Ran customer reports for sales reps ■ Ran comparison reports for customers ■ Month end reports ■ Customer Sales Analysis ■ Maintained customer online data ■ Built customer relationships ■ Issued sample requests ■ Managed customer “promotional” database programs (point system) Intercompany/Export Sales Account Manager (2004 to 2007) ■ Accountable for development and adherence to $17M budget; ■ Attended weekly Budget Accountability conference calls ■ Initiate customer sales ■ Initiate customer quotes ■ Initiate return authorizations ■ Track all customer issues ■ Call on customers to ensure product/service satisfaction ■ Responsible for forecasting ■ Responsible for creating budget ■ Created relationship with customers ■ Teamed with production, schedulers, marketing, sales, and engineering Executive Assistant (1995-2004) Executive Assistant to VP of Engineering, five Directors, and department of 50+. Interface with Engineering, Sales & Marketing, MIS, Purchasing, Shipping & Receiving, Manufacturing, Human Resources, Payroll, and Administration. ■ Developed PowerPoint presentations for use at executive conferences, meetings, seminars ■ Planned, coordinated, scheduled company and departmental meetings/training/interviews ■ Scheduled travel for Human Resource candidate interviews ■ Tracked budgets tracking for Vice President’s five departmental budgets ■ Coordinated activities for multi-state functions for 5 Directors ■ Coordinated and compiled monthly status report for Vice President
- 5. ■ Scheduled extensive domestic and international travel, including Visa and Passport ■ Managed the international shipping paperwork ■ Maintained the patent database/certificates/plaques ■ Maintained and controlled all use of department company credit card ■ Issued and tracked use of company LCD projector / phone cards / cell phones ■ Maintained database for patents / order all patent plaques / initiate patent bounty for inventor ■ Selected and purchased office furniture/chairs/tables/carpeting ■ Negotiated hotel/motel rates for the Division ■ Processed expense reports ■ Editor of monthly newsletter ■ Processed Capital & Major expenses, timesheets, and initiate check requisitions ■ Purchased all office supplies ■ Coordinated equipment maintenance ■ Organized corporate sponsored events ■ Wrote correspondence; typed and formatted departmental procedures-including ISO 9000 documents ■ Scheduled and coordinated video conferencing / MCI phone conferences EDUCATION Franklin University, 2004 Bachelor of Science, Business Administration / Minor in Marketing GPA: 3.88 PROFESSIONAL DEVELOPMENT Selected courses, seminars and certifications: ■ Negotiation Skills Training ■ MS Excel - Advanced ■ MS PowerPoint - Advanced ■ MS Outlook – Advanced ■ MS Access – Advanced ■ MS Word – Advanced ■ Office Procedures ■ Columbus State Community College: Basic Cinema & Editing (IMMT 150), 1st QTR 2010. Grade: 967/1000 VOLUNTEER EXPERIENCE United Way – Adopt a Child – Columbus Food Pantry